10 Online Invoicing Services for Small Business Owners
Drew Hendricks
SEP 28, 2015 15:40 PM
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10 Online Invoicing Services for Small Business Owners

by Drew Hendricks

The benefits of online services for small business owners have been often noted, including reducing paper, adding efficiency and speed, and cutting costs. While there are online services for small business owners like project management, collaborative tools, marketing and accounting, one of the most advantageous online services has been online invoicing.

This service has been proven to deliver faster payments while reducing the amount of time spent on the actual invoicing process. The enhanced cash flow also has provided small business owners a welcome relief from stressing over those weeks where no money is coming in to ensure that all the bills can be covered for the month.

Here are ten of the most admired online invoicing services for small business owners:

1.     Due.com: This is one of the best available online invoicing services for small business owners because it is so easy to use, provides a dashboard to stay informed on what has been paid and what is still outstanding, and delivers a library of invoicing and estimate templates that helps create professional invoices in minutes. Even better is the fact that they provide a generous, features-packed starter package that is absolutely free with no strings attached or small print anywhere. Free comes with the ability to invoice five clients online and produce two invoices per month. You can customize your invoice with a logo to extend your brand image, bill in multiple currencies, enjoy PayPal integration, send quotes and more. For just $100 per year, you can upgrade to the next tier and enjoy unlimited clients and invoices as well as recurring invoices, invoice expert options, and all the other features that come with the free version.

2.     Hiveage: This completely customizable online invoicing service provides a way to create the perfect plan for your small business. Features (or modules) include online payment acceptance, custom branding, expense and mileage tracking, time tracking, detailed reports and more. You can create professional custom estimates that convert to branded invoices in minutes plus you can send reminders and acknowledgements. You can send unlimited invoices, using their free plan. You can also pick and choose modules for $6.95 per month or $69.95 per year. The Big 5 Plan comes with five users and all the modules for $29.95 per month and $299.95 per year. The Big 10 Plan comes with 10 users and all the modules for $49.95 per month and $499.95 per year. You can also add the features you want for a custom plan and their website will return the monthly and yearly cost for that plan.

3.     Freshbooks: Billing itself as cloud accounting, this full-service accounting software for non-accountant small business owners provides a fast, easy, and comprehensive online invoicing service. You can go from an estimate to an invoice in seconds as well as print, email, or PDF your customized invoice. You can automate invoicing workflow with auto-bill and other features, bill in multiple currencies, accept credit cards, and know when an invoice is viewed. It also has an app that works for iOS and Android. You can add other features, such as time tracking, reports, expenses and online payments. It comes with a free trial and then plans start as low as $9.95 per month.

4.     Kashoo: Made primarily as a full-servicing accounting solution, Kashoo offers you many back-office applications, including expensing, bank reconciliation, and more. You get strong reporting capabilities to show you profits and losses. Its modular design allows it to work with Freshbooks and other third-party applications. You can also get CRM add-ons as it only comes with a basic feature for building customer profiles. You can get Kashoo for $12.95 per month or $129.99 for a year.

5.     Xero: This online accounting software provides all types of services for small business owners, including online invoicing as well as inventory tracking, purchase order creation, transaction reconciliation, file attachment and connection to over 400 third-party apps. You can log onto a PC or Apple, a table, or phone to get the most up-to-date financial information. Online invoices are easy to create and send in multiple currencies and offer a feature that lets you know when your customers opened the invoice. The starter plan is priced at $6.30 for five invoices, five bills, and 20 bank transactions along with unlimited users. The $21 standard package and $49 per month premium package come with unlimited users, bank transactions, invoices and bills.

6.     Invoicera: This online invoicing service offers some special features, including a keyword search option to find expenses quickly, a customer signature field for correspondence, the ability to add expense to estimates, recurring billing through PayPal, 16 payment processors and integration with Google apps. It also has invoice customization and automatic overdue notices. The cost is $19.95 per month for 100 clients and 15 automatic billing clients while the next tier is $39.95 per month and offers unlimited clients and 100 automatic billing clients. They offer a free trial to take it for a test run without requiring you to provide a credit card.

7.     Zoho Invoice: Known for its suite of small business products, Zoho’s online invoicing service tracks time, accepts payments online, and provides numerous customization features for invoices like editing text and changing fonts. You can upload your own template as well as set recurring billing and payment reminders. It has four separate pricing options to suit all types of small businesses, including free for one user and five customers; $7 for 25 customers and one user; $15 for 500 customers and three users plus recurring invoices and multi currency support; and $230 for unlimited customers and users as well as recurring invoices and multi currency support.

8.     Ballpark: This is an excellent choice if you are looking to combine a toolbox of collaboration tools with the ability to produce online estimates and invoices that can be emailed to clients. It supports multiple users through a very simple billing process that accepts partial payments and sends email receipts after payments. It only uses PayPal for payment process. For unlimited invoices and estimates, you can choose the single user for $12.99 per month or up to 10 users for $29.99 per month.

9.     Harvest: This online invoicing service provides many features that help you track time and manage projects, including ways to create time sheets and utilize the time information for invoice generation in just seconds. It includes ways to account for billable and non-billable (like inventory) costs across multiple projects. The invoices have many configurable fields and can be generated in multiple languages. It integrates with Basecamp for further time management as well as includes way to send payment reminders. Invoices can be done in HTML, email, PDF or printed versions. Pricing for 1-3 users and unlimited clients, projects, and invoices is $12 per month. You can get all of that but with 5-9 users for $49 per month.

10.  Quickbooks Online: Long known as the go-to accounting software for small businesses, Quickbooks Online has evolved into an easy-to-use online invoicing service among its other capabilities to manage your checkbook, credit cards, and financial statements. For just $10 per month (if paying for a year upfront or $13 per month by the month), you can use their Simple Start program to create customized invoices that can be saved as PDFs and emailed to customers. Quickbooks Online also does daily backups, features virus protection, and is highly secure. However, they do not offer any recurring billing options. However, all the online invoicing features integrate with the rest of Quickbooks to automatically update your financial records.

These ten online invoicing services each offer a distinct suite of features at varying prices – free even! – so there is something for every small business owner to ensure regular cash flow and greater profitability.


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