CPS Author FAQ

Frequently Asked Questions for authors. For more information about Conference Publishing Services, please visit our CPS page.

How do I access the conference Author Kit?

The link to your conference’s Author Kit will be sent to you via email or will be available on the conference website. When you access the Author Kit, you will need to create a login to submit your paper. The Author Kit will have instructions on:

  • Deadlines
  • Templates
  • PDF eXpress
  • Copyright Submission
  • Final Paper Submission

How long should my paper be?

Your conference’s Organizing Committee sets maximum page limits for the different paper categories (regular, long, short, poster, workshop, and so on).

Conferences may set fees for papers that extend beyond the specified maximum lengths. You may seek approval from your Publications Chair and pay any required fees for extra pages when you register.

What happens if I need to withdraw or change my paper?

Withdrawal or changes to papers are strongly discouraged once papers are submitted. In the event that you must withdraw yours, you must make the request yourself and get approval from the Conference Committee.

If you change your paper after acceptance, the final paper should be reviewed by the Program Committee. CPS will accommodate changes whenever possible, but the final decision for any changes must be approved by the Conference Organizers.

What template should I use?

Your conference will include the required paper template in the conference Author Kit. If you know your conference’s trim size, you can also download the appropriate template from the IEEE Manuscript Templates page.

Are paper layouts ever adjusted?

Because of time constraints in producing conference publications, rather than rejecting an improperly formatted paper, CPS editors may adjust layouts by scaling and moving content to fit within margins.

Do files need to be converted to render correctly in IEEE Xplore?

Authors will have access to PDF eXpress to check PDF files for IEEE Xplore compatibility and to convert papers to IEEE Xplore-compliant files as needed. The CPS Online Author Kit includes the conference ID and directions for logging in and using PDF eXpress. After using PDF eXpress, authors must still submit their IEEE Xplore-compatible PDF files. For assistance, contact your assigned CPS editor or

How do I submit my final paper PDF file?

Upload your final IEEE Xplore-compatible PDF file through the conference’s Author Kit before the paper submission deadline and await further instructions from the conference organizer or CPS editor. Your paper will automatically be renamed once you submit the PDF.

Are there rules and/or guidelines for conference authors?

Yes, there are policies in place for conference authors. Please refer to the following pages for further information:

Who owns the paper's copyright?

If the conference content is under IEEE copyright, it is required that authors or their employers transfer copyright to IEEE, except for papers in the public domain or those that are reprinted with permission from a previously published, copyrighted publication. After transferring copyright to IEEE, authors and/or their companies may post their IEEE-copyrighted material on their websites without permission, provided that the sites alert readers to their obligations with respect to copyrighted material and that the posted work includes an IEEE copyright notice. Please refer to the IEEE Copyright Policy page for more information.

How do I submit a signed copyright form?

The IEEE Electronic Copyright Form (eCF) Database lets you quickly transfer copyright to IEEE. An electronic copyright form will be included on the submission page your CPS editor will send once your paper is accepted. Please fill out and submit the form to access the eCF. The copyright release form must be completed when you submit your paper.

Do I need to present my paper at the conference?

In offering a paper for presentation at an IEEE conference, or accepting an invitation to present a paper, it’s expected that you’ll be present at the meeting to deliver your paper.

In the event that you’re unable to present your paper, quickly notify the technical program chair and make arrangements for a substitute. Your paper may be excluded from IEEE Xplore and the CSDL if you don’t appear at the conference.

The copyright site and PDF eXpress are not working. What should I do?

Please contact the assigned CPS editor for assistance. He or she can be reached using the contact information on the first page of the conference’s Author Kit.

I have more questions. How do I get in contact with CPS?

If you have additional questions, please email us at