Conference & Event Planning Services

Work with a dedicated conference planner who partners with your organizing committee to bring your conference goals to life!


Sponsorship Options  |  Planner Contacts


We Support Financially Sponsored Conferences from Start to Finish
Our professional conference & event planning staff can assist conference organizers with every detail. We understand that each conference is unique with specific goals, and our team provides timely responses and expert guidance throughout the conference cycle.

Pre-Planning Conference Logistics

  • Timeline creation and development
  • Site selection services
  • Hotel, venue, and vendor contracting
  • Event registration services
  • Food and beverage planning
  • Audiovisual and production planning
  • Hotel room block management

Conference Financial Support and Contracting

  • Budget creation, assistance, and management
  • Skilled negotiation and contracting
    (leveraging the IEEE's buying power)
  • Invoicing and bill payment assistance

On-site Event Logistical Management

  • Liaison with hotel and vendors
  • Meeting space logistics
    (room set-up and audiovisual details)
  • Food and beverage planning
  • On-site conference registration management
  • Assistance with student volunteer management
  • Special event venue lead
    (off-site conference banquet)
  • Transportation needs management, if applicable
    (group transportation)

Promoting Your Conference Through IEEE Computer Society Channels

  • Social media
  • Newsletters
  • Advertisements
  • Enhanced marketing services
What Are Our Organizers Saying?
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"I want you to thank my assigned IEEE Computer Society Conference Planner for the excellent work done for IPDPS 2017 during the past year and at the conference. She paid tremendous attention to the many details that are too often not visible to the volunteers.

"On a personal note, she showed me how much she cared about the success of the conference and my well-being. She went above and beyond in supporting my needs and requests, making my experience easier and more enjoyable."
Michela Taufer
General Chair, IEEE International Parallel and Distributed  Processing Symposium 2017
member photo
"I greatly appreciate my assigned IEEE Computer Society Conference Planner's strong support and visibility during both of my conferences, BIBM and Big Data, which always run smoothly. She collaborates with the conference committee members during contracting, budgeting, and planning stages and expertly handles on-site logistics. She is an asset to our conference and organization."
Prof. Xiaohua Tony Hu
Drexel University, USA

Steering Committee Chair, IEEE International Conference on Bioinformatics and Biomedicine

Sponsorship Chair, IEEE International Conference on Big Data