Policies & Procedures Manual and Operations Handbooks: Section 8
 

Updated November 2020

SECTION 8 MEMBER AND GEOGRAPHIC ACTIVITIES BOARD

8.1 MEMBERSHIP

The Member and Geographic Activities Board (MGA) shall be chaired by the vice president for member and geographic activities as provided in the bylaws and shall consist of the following voting members appointed by the vice president: the vice chair for Geographic Activities, vice chair for Awards and Recognition, vice chair for Students and Young Professionals, the vice chair for the Special Technical Communities (STC) and up to two additional at-large members. Voting members of MGA must be members of the IEEE Computer Society and shall be encouraged to be members of the IEEE. In addition, the president and executive director shall be ex officio, non-voting members of the MGA.

8.1.1 Liaison Representatives

The vice presidents of other Computer Society boards may appoint an ex officio, non-voting representative to the MGA.

8.2 RESPONSIBILITIES

The MGA shall provide leadership in the Society for member development and member-related activities including member services, programs to support chapters, and such other promotional or retention activities as may be assigned by the Board of Governors, the Executive Committee, or the president. MGA shall actively foster inclusiveness and diversity within the membership and active volunteers under its purview and specifically within its own appointments.

8.3 STANDING COMMITTEES

The membership of each standing committee shall consist of the chair, and a minimum of two additional members who they appoint, in consultation with the vice president for MGA.

The major standing committees shall be Awards and Recognition, Geographic Activities, Special Technical Communities, and Student and Young Professionals. The Chair of each of these committees shall be a Vice Chair of the MGA Board and shall be appointed by the Vice President for MGA. Each Vice Chair of MGA Board has the authority to appoint chairs of the standing committees that report to their committee, in consultation with the Vice President for MGA.

8.3.1 Geographic Activities Committee (GAC)

The Geographic Activities Committee (GAC) shall promote membership activities within the Society, at the student branch chapter, section chapter, student branch, section, regional and international levels. GAC, directly and through its standing committees, shall support and oversee all local chapters of the IEEE Computer Society including chapters within Student Branches, Sections, Councils or Regions. GAC directly and through its standing committees shall authorize and run geographically based membership activities for the society. GAC may also run global membership activities, except for those focused on Students and/or Young Professionals (see SYP).

In addition to the chair, GAC will have a vice chair, a regional coordinator for each geographic region (which may cover one or more IEEE regions), a Student and Young Professionals representative, and up to three general members who will propose and undertake work in a particular portfolio area as agreed with the GAC Chair. The Vice President MGA, chair of SYP, and chair of ARC are ex-officio non-voting members of GAC.

8.3.2 Student and Young Professional Activities (SYP) Committee

The Students and Young Professionals (SYP) Committee shall promote membership activities within the Society to specifically address the needs of students and young professionals. The SYP Committee shall authorize and run global membership activities which are specifically designed for students and / or young professionals. The SYP Committee may also design and recommend activities to address the needs of students and / or young professionals at the local level. The SYP Chair shall represent the Society to the IEEE Students and Young Professionals Affinity Group and shall be the CS representative to the TA committee on Young Professionals. The Chair of SYP shall be an early career professional as defined by IEEE.

8.3.3 Awards and Recognition Committee (ARC)

The Awards and Recognition Committee (ARC) shall be responsible for MGA awards and recognition programs, scholarships, fellowships, contests, member grade recognition, the Distinguished Visitors Program (DVP), and the Distinguished Contributors recognition program. Funding for ARC programs should be allocated from the MGA budget.

8.3.3.1 Distinguished Visitors Program (DVP) Committee

The Distinguished Visitors Program (DVP) Committee shall administer a program offering speakers for Section Chapter and Student Branch Chapter visits. The DVP Chair shall appoint up to eight other members to the committee , as deemed necessary to carry out the new speaker selection process and the oversight of the program including the allocation of resources. In addition to ensuring speakers are experts in their field and high-quality presenters, the committee shall ensure diversity of the speakers based on IEEE geographic region, gender, and technical areas of expertise. The committee shall ensure there is annual renewal of the program through the appointment of new speakers on new topics in a geographically dispersed manner. The allocation of resources to speakers shall be done in a manner that is fair to both the speakers and the requesting chapters.

Details about the procedures to select DVP speakers and request chapter visits shall be posted on computer.org, along with a list of available speakers by region and technical topic.

8.3.3.2 Distinguished Contributor Recognition

Members, including affiliate members, shall be eligible for recognition as Distinguished Contributors to the Computer Society. The criteria for selection as a Distinguished Contributor is a combination of membership requirements, a scoring rubric as described in the MGA Handbook, and the final determination by the Evaluation Committee. Certain members shall be automatically recognized by virtue of IEEE Fellow elevation and other awards they have attained. There shall be a limit on the fraction of membership that can be recognized through the committee in a given year.

8.3.3.2.1 Evaluation Committee

The Evaluation Committee shall administer the Distinguished Contributors program. The committee shall maintain policies and procedures for solicitation, review and approval of Distinguished Contributor applications. The committee shall consist of a chair appointed by the A&R vice chair and a minimum of five committee members. Preferably, the chair and the members should be Distinguished Contributors.

8.3.3.2.2 Membership Requirements and Application Process

Candidates for Distinguished Contributor must have been regular members of the Computer Society for 10 years, with at least five consecutive years as a member, at the time of the application deadline. Student membership years are excluded.

The scoring rubric shall indicate the minimum qualifying criteria for consideration. To apply, a candidate must provide evidence of meeting the membership requirements, and of technical contributions, such as test-of-time and best paper awards, number of highly cited papers, number of patents and keynote talks, and service contributions, such as service as an EIC, TC chair, STC chair, standards working group chair. A candidate should also provide a curriculum vitae or resume documenting general career accomplishments. From the pool of qualified candidates, the Evaluation Committee will select Distinguished Contributors that demonstrate specific accomplishments.

A complete list of the contributions and evaluation criteria shall be described in the MGA Handbook. Any revisions to the evaluation criteria shall be proposed by the Evaluation Committee, endorsed by the ARC and approved by the MGA Board. The VP MGA shall report approved revisions to the Board of Governors. The number of Distinguished Contributors selected annually are will be described in section 8.3.3.2.3.

At the time the program is established, all IEEE Fellows who are at the time members of the Computer Society shall be as Distinguished Contributor charter members. Members who have received a Computer Society-level technical award, other than service awards, shall also be charter members.

In future years, should a Computer Society member be elevated as an IEEE Fellow or receive such a Computer Society award without already being a Distinguished Contributor, they will become a Distinguished Contributor.

8.3.3.2.3 Limitations

In the first year after the program is approved, the Evaluation Committee may name up to 2% of the Computer Society membership as Distinguished Contributors. In subsequent years, they may name up to 0.5% of the Computer Society membership in any given year. These thresholds do not include anyone recognized who receives the recognition as an IEEE Fellow or an award recipient.

8.3.3.2.4 Recognition Deliverables

The recognition will consist of a Distinguished Contributor pin and plaque. Individual names will be included in a master list maintained by the MGA Board. Approved candidates will be annually publicized to the Computer Society membership.

8.3.4 Special Technical Communities (STC) Committee

8.3.4.1 Membership

Special Technical Communities (STC) Committee shall be chaired by a vice chair of the MGA and shall consist of chairs of each STC and a STC deputy chair. The STC deputy chair shall be the formally appointed liaison from the Technical Activities Committee of the Technical and Conference Activities Board as appointed by the vice president for technical and conference activities (TAC liaison ). All other members shall be appointed by the vice president for MGA. The vice president may delegate such appointment authority to the chair for the STC Committee.

8.3.4.2 Responsibilities

STCs shall be self-sustaining (revenue-generating) online communities of computing professionals (including students) who share a common technical, geographic, career, or other interest. STCs may be created around any set of ideas that are relevant to the Society’s field of interest. Each STCs shall capitalize on supported or approved social networking facilities of the Computer Society in order to realize their objectives. STCs should reflect agile entities that are relatively easy to create and organize, and that can develop new products and services to realize their communities’ goals and objectives.

The STC Committee shall be responsible for reviewing all applications for new STCs and approving or rejecting such applications. They will oversee the review processes to assess the overall vitality of all existing STCs and approve their continuation or termination. The STC Committee shall be responsible for maintaining a handbook with detailed procedures for the conduct of the STC program will be set forth.

8.3.4.3 Chair Responsibilities

The chair for the STC Committee shall work with the vice president to agree the overall strategic direction of the MGA, by offering informed strategies reflecting the opportunities and challenges identified by the chair and members of each STC. In addition, the chair shall be responsible for all strategic and operational matters related to the vitality of STCs. The chair shall be responsible for establishing and maintaining quality standards and operating infrastructures necessary to govern and support STCs.

8.4 OTHER COMMITTEES

Other ad hoc committees may be created by action of the MGA. Unless otherwise provided by the action of the MGA, the chair and the members of any ad hoc committee shall be appointed by the vice president for MGA and serve on an annual basis.

8.5 MGA HANDBOOK

MGA shall create and maintain a handbook that sets forth detailed procedures for the operation of the Society’s membership and geographic activities program, including the STC handbook. MGA may modify its procedures by majority vote of MGA members without Board of Governors approval provided that its procedures are consistent with IEEE and IEEE Computer Society policies and procedures. However, the vice president for MGA is responsible for seeing that a copy of the current MGA Handbook is posted online.