Best Practices for Backup and Disaster Recovery for Secure Data

Jean Smith
Published 06/16/2022
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Strategies for disaster recovery of dataData backup and disaster recovery is one that cannot be understated. It is an important part of any company’s IT infrastructure. The data that a company stores on a server or other storage device is the organization’s lifeblood. If it is not backed up, then there could be catastrophic consequences.

The best way to avoid disaster and protect against data loss is to have a backup plan before anything happens. This means having the right equipment, software, and policies in place to ensure that there are no surprises when something inevitably goes wrong.

We live in a digital age where data is at the core of every business. Data is the backbone of any industry and the most valuable asset for any organization. Hence, organizations are investing heavily in backup and disaster recovery solutions to ensure that they have a copy of their data in case something goes wrong.



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Best Practices for Securing Data: Backup and Disaster Recovery

Data security is a very important topic for any business. Data breaches are becoming increasingly common, and the consequences can be severe.

Seeking help from data center services might sound ideal, but, in addition, companies should invest and take time to implement practices that will help secure their business data through a robust backup and disaster recovery plan.

Before you can protect your data, you should be able to understand it, how it works, how it travels, and how it is being used by the organization. As the saying goes, you cannot protect what you don’t know you have. The process can be quite daunting, but with awareness, you minimize the internal threats while protecting your company’s sensitive information at all costs.


Data Encryption

To protect sensitive information, the technique scrambles each bit of data. Only when a user enters an authorized key will access be given. It prevents illegal data access, disclosure, or modification, ensuring its confidentiality and integrity.


Data Masking

Data masking is a technique for securing data by substituting it with fictitious or phony information. Unauthorized people can’t decipher masked data because they can’t figure out what’s being hidden. Even if hackers manage to enter your system, data masking is one technique to keep important information safe.

There are different ways to do this, but the most common technique is called “data scrubbing.” This involves using a program to replace original values with random ones for selected columns in your database tables.


Data Resilience

Data resilience is data security and privacy strategy that ensures data availability in the case of a disaster. It’s also known as data backup or data protection. Data resiliency can be achieved by creating a backup plan that includes both physical and virtual backups. With the help of expert IT services or management agencies, achieving both can be done seamlessly without affecting the day-to-day operations of a business.

It’s crucial to note that while some may refer to it as “data protection” or “backup,” these terms are not interchangeable. Data protection refers to any step taken to keep data safe from harm, with backups being one of the most common methods. Backup is the process of making copies of files on offline storage media that can be used in the event that the original files are lost or corrupted.


Planning for Backup and Disaster Recovery

Backup and disaster recovery planning is an integral part of any company’s life cycle. It aids with the recovery of the company in the event of a data loss or disaster.

It is critical for businesses to have a plan in place in order to recover from a crisis. A backup schedule, testing techniques, and data storage location should all be included in this plan.


Practice Data Redundancy

Storing data in one single location is considered to be irresponsible. Just like your investments, keeping business information in several secure baskets is safer. Managing backup files regularly, either via data hardware onsite or managed IT services, helps you secure data in different locations. You can always retrieve one if the others get compromised.



Having a single person, or several people, monitor your data and backup protocols ensures everything is working and free from errors. In addition, consistently monitor your disaster recovery measures to ensure they are all working properly.


Testing Data Restores

So you have saved your data in different secure locations. You continuously monitor if your backup protocols are efficiently in place. What’s next? You should also take time to test if your data backup plans work in the event of a disaster. Testing your restoration protocols gives you a clearer picture of whether your backup plans are reliable.


Eliminating Downtime

The number of lost hours in a business due to data security and recovery issues is money going to waste. How much will it cost your business if your network is down? Managing your data backups with keen focus and urgency helps you get back up and running in minutes instead of hours or days.


Controlling Access to Sensitive Data

To secure data, the more you limit the people who have access to it, the safer it will be. Establishing appropriate access controls on your business data helps them perform their intended function without increasing the risk of breach or data loss. In addition, ensuring that only the correct people get access to data helps create a more secure environment for the business. IT personnel can assign access controls in three categories such as physical, technical, and administrative. Such practice can also aid in quickly detecting the cause of data breach or loss in case it occurs.

A backup and disaster recovery plan is necessary for any business. It is essential to have a plan in place before anything happens. However, it can be challenging to find a reliable person to back up your data and take care of your business in the case of an emergency.

There are many different types of people that you should consider when looking for the best person for backup and disaster recovery. These include IT professionals, computer technicians, data management specialists, system administrators, and individuals with experience in the IT field. In the end, a more reliable IT team for your business, whether in-house or through an agency, can aid you in preventing or during times of data disasters.