5 Ways to Manage Multiple Email Accounts Effortlessly

by Drew Hendricks
Published 04/26/2019
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There are many reasons why one may need multiple email accounts. In fact, it is best practice to separate your emails when you have an online presence. You can choose to have one for each, personal and work life. The separation of email accounts is an effective way to prevent sending emails to the wrong person. It can also save you from experiencing some embarrassing moments, as well.

Before you jump right into creating multiple email accounts, it is recommended that you take an inventory of all the inactive email accounts you have already. In the event that you do have a few inactive ones, it is best that you remove them since there is no need for them. Now, let’s focus on the active email accounts you do manage regularly and how you can manage them better.
There are lots of other ways to unify and manage multiple emails, but first, let’s cover in more detail why having multiple email accounts is a good idea.


managing multiple emailsWhy Have Multiple Email Accounts?

Multiple email accounts can include personal, professional, temporary, and “throwaway” ones. These types of accounts are often used to protect your identity, especially if you tend to signup to use forums, social networking and other online activities with an email address. Today, there are not too many people that only have one email account. According to Lifewire, email users have multiple email accounts (1.75 on average). In fact, there are more email accounts than there are users. The average person has roughly two or more email accounts and if you are among this group, let us provide some tips to help you manage each of them. When managing your various email accounts, you do not want to spend a lot of time on it. There are various ways to make handling your accounts, nearly effortless. Here are five of them.


5 Ways to Manage Multiple Email Accounts Effortlessly

The reason behind having more than one email account is to help organize the various types of communications you have on a regular basis. It can be frustrating when you have to spend a lot of time trying to keep up with incoming emails and providing a response to each of them. That is why you need to know ways to stay on top of your email accounts.


  • Make Frequently Checking Emails a Priority:


    1. To increase productivity, you need to lessen the amount of time you spend on responding to emails. Stop checking your email accounts in one sitting, instead, switch to checking your accounts more often. When you make frequently checking and responding to emails a priority, it prevents you from having a chunk of your time being eaten up by emails. You will no longer have all of your energy zapped from you, which typically makes doing the work you actually need to get done, harder. Be sure to set various times to review your emails throughout the day. Choose a plan that works for you to check your email accounts more than once a day. You could choose to check them in the morning, at lunchtime, and before bed. Avoid checking them all in the morning or you will lose most of your day to email. When you check your emails often, it reduces stress and the overwhelming emotions having many accounts can cause. Your phone is another way to increase productivity while on the go. You can stay up-to-date with email when you have pockets of free time during your day. As a result, your productivity will increase tremendously.


    1. Use Multiple Browsers When Checking Email Accounts: There are numerous internet browsers available and when you use different ones, it will help cut down on the time it takes to check multiple email accounts. Just do it all at one time, instead. Using multiple browsers allow you to log in to each email account without having to log out to get to another. Some of the various browsers you can choose to download and use include Google Chrome, Mozilla Firefox, Safari, and others.


    1. Forward Emails to a Master Account: To further productivity, you can forward each email account to one master account. This offers you the ability to have all of your emails delivered to one account. A disadvantage may be that all emails responses from the master account will use the same email address. This might not be ideal for business emails, but ultimately it is up to you. However, it is ideal that you consider this before integrating all email accounts into one, as you are looking to save time, not create unnecessary issues.


    1. Use a Desktop Email Client: Another useful way to manage email accounts is by using a desktop email client. There are an array of free email clients at your disposal. Some email clients include Microsoft Outlook, Thunderbird, Mailbird and various others. When using a desktop email client, you will be able to access all email accounts from one location. The downside can be if the email client does not offer a mobile version, which is something you will not want to do as mobile-friendliness is very important today.


  1. Create Folders and Filters for Your Multiple Email Accounts: Whether you decide to use a desktop email client or not, the organization of multiple accounts is crucial. You can organize by creating folders much as you would for the files on your computer. Separate your emails into different folders. It is a good idea to add filters to your email accounts for these will automatically sort your emails to their designated folder. This type of filing system will keep you organized and will make having multiple email accounts much more manageable. Being a multiple email account user, you join the 4.4 billion email accounts worldwide. In other words, you are not alone. Having several email accounts can help you communicate in many ways. From business and personal emails to using them for forums, social networking, and online shopping. The average person separates emails depending on what they are doing online. They do this to protect their identity from those who they do not know and due to some emails being bombarded with unwanted emails and spam. These types of email accounts do not need to take priority, especially when managing multiple accounts. Only a quick review of them is necessary. This is to be sure that you do not miss an email you might want. But for the most part, they do not need to be checked regularly. Prioritize the accounts you use most, first, and take time to organize each to improve the time needed to manage them going forward.


When you use these five helpful ways to manage multiple email accounts, effortlessly, you will endure a less hectic email experience. Our suggestions will help increase productivity in no time. Of course, this is dependent on which method works best for you.
Once applying a technique, you will see a significant change in managing each of your email accounts. Although you need to keep up with your accounts, it does not mean you have to be inundated with a large number of pending emails that await you. Don’t fret.
Take time to strategize an approach to managing all of your email accounts and in no time, you will feel extremely productive. Stop concerning yourself with confusion and email disorganization. You can now confidently reign over your multiple email accounts, effortlessly.