Technical Co-sponsorship Requirements

Technical co-sponsorship is where IEEE Computer Society volunteers and members actively participate in the meeting’s technical program committee, and conferences are able to reference IEEE Computer Society logos on marketing materials. Under this type of sponsorship, the Computer Society accepts no financial or legal liability for the conference.

We appreciate your interest in Computer Society Technical Co-sponsorship (TCS).

Under a TCS agreement and approval, IEEE Computer Society volunteers and members must actively participate in the meeting’s technical program committee.

Benefits of Technical Co-Sponsorship

IEEE Computer Society technical co-sponsorship lends the strength of the IEEE Computer Society brand for marketing and outreach, letting the community know the conference will feature high quality, cutting-edge research. Technical Co-Sponsorship approval provides the following, additional benefits.

• Use of the IEEE Computer Society logo on marketing materials and conference website.
• Opportunities to promote your conference via the sponsoring Technical Community and the IEEE Computer Society Marketing Team.
• Discount on the IEEE Computer Society’s Conference Publishing Services (CPS).
• Ability to submit conference content to ®IEEE Xplore.
• Ability to establish and grow the conference for potentially becoming a financially sponsored conference.

Technical Co-Sponsorship Fees

IEEE Computer Society: There is a non-refundable $350 USD IEEE Computer Society Technical Co-Sponsorship Fee due before application review. For conferences returning for their 4th consecutive year of Technical Co-Sponsorship, the fee is $1,000 USD.

IEEE: There is also an IEEE Technical Co-Sponsorship fee of $1450, depending on if the conference has sponsorship with other IEEE Societies.

Post-conference: If accepted for technical co-sponsorship, IEEE also charges a $22/paper fee upon submission of content to IEEE Xplore, depending on if the conference has sponsorship with other IEEE Societies.

Process and Requirements

Step 1: Obtain Endorsement from IEEE Computer Society Technical Community

Ensure that communications are already in place with an IEEE Computer Society Technical Community to establish confirmation of endorsement for Technical Co-Sponsorship. You may follow the link to find information on the communities and contact information for community chairs.

Once established, to obtain official endorsement from the corresponding Technical Community Chair, please take a moment to complete the Technical Co-Sponsorship Request Form.

This form will ask questions pertaining to:

• Current conference information
• The most recent iteration of the (last year’s) conference information
• Conference payor information

Please have all information readily available to complete the form in its entirety.

All conferences submitting for Technical Co-Sponsorship must obtain endorsement from a Technical Community and must complete the form to be able to proceed with the sponsorship request process.

Step 2: Submit an IEEE Sponsorship Application

Conferences must submit an IEEE Sponsorship Application and must list the Technical Community that was chosen when completing the application. Please make sure to put the Technical Community selected at 0% on the application.

*Note: For returning conferences application and TCS Questionnaire Form must be completed and submitted at least six months prior to the conference’s start date. For first time/new conferences, this must be done one year prior to the conference start date.

Step 3: Payment of TCS Fees

Upon completion of the application and submission of the TCS Request Form, conferences will receive information from IEEE Computer Society TCS Staff on how to process payment.

Step 4: IEEE Computer Society Leadership Review.

• Once all items are received and the sponsorship application is complete, the IEEE Computer Society TCS Staff will submit the conference to the Conferences Activities Committee (CAC) for their review.
• All conferences seeking Technical Co-Sponsorship must go through review by CAC and cannot reference IEEE Computer Society logos on any conference material until a decision has been made.

*Note: Part of the requirements is that the Conference must have a functioning conference website that includes important dates and a completed call for papers. The website must also have a full list of the Technical Program Committee. Please have these items ready by the time of starting the TCS review process.

Contact

For any questions or more information, please contact IEEE Computer Society TCS Staff by emailing: tcsrequest@computer.org.

Resources

• IEEE Computer Society Technical Communities
• IEEE Computer Society Sponsorship Application
• Technical Co-Sponsorship Best Practices

Best Practices

• Conferences must submit an IEEE Sponsorship Application at least one year in advance for first time/new conferences, and at least 6 months in advance for returning conferences.
• From the very beginning stages of planning a conference, it is important to start communication with the prospective Technical Community and to have established the conference’s contribution to the community.
• IEEE Computer Society strives to be inclusive in all conferences. Having international organizing and technical committees is important and taken into consideration during application review.
• It’s important to have a very defined conference scope that can be seen from a clear and concise Call for Papers.
• IEEE strives to ensure quality technical research. We will make sure the Conference is conducting a quality review looking at paper acceptance rate and the number of reviewers.
• Conference should ensure that the Conference does not have dates overlapping with IEEE conferences in the same subject area.