CPS Organizer FAQ

Frequently Asked Questions for organizers. For more information about Conference Publishing Services, please visit our CPS page.

Will my CPS-published conference publication be included in the IEEE digital libraries?

CPS-published conference publications are submitted to IEEE Xplore and the IEEE Computer Society Digital Library.

All conferences and conference proceedings must meet IEEE’s quality standards. IEEE reserves the right not to publish any proceedings that do not meet these standards.

Will my CPS-published conference publication be indexed by professional indexing services?

Upon acceptance to IEEE Xplore, your content will be made available to the appropriate indexing partners. Please see this PDF overview of abstract, indexing, and web discovery services for more information.

Elsevier’s Ei Compendex

Upon acceptance, an abstract and index entry for your submission will be included in Elsevier’s Ei Compendex database if your submission is available in full-text PDF format and your submission includes an author-submitted abstract. If your submission is available in full-text PDF but does not include an abstract, only bibliographic information will be included in Ei Compendex.

Can I still publish if the conference isn't sponsored?

Yes. CPS publishes proceedings of conferences that are not sponsored by the IEEE Computer Society, IEEE, or any other IEEE society. Conferences that are not sponsored by the IEEE must comply with the following criteria:

  • The conference subject matter must be relevant to the IEEE Computer Society’s fields of interest.
  • At least one member of the organizing committee must be a member of the IEEE, IEEE Computer Society, or another IEEE society, and must have helped organize a previous IEEE conference.
  • Conference organizers must provide CPS with contact information for all chairs of the organizing committee.
  • One individual must be designated as the CPS contact.
  • Conference organizers must disclose membership in organizations that sponsor or co-sponsor this conference.
  • Organizers must provide CPS with access to the conference website and marketing materials that refer to the IEEE or IEEE Computer Society.
  • The conference may display the “published by CPS” logo, but not the IEEE Computer Society or IEEE logos.
  • Conference papers must be peer reviewed, and organizers must submit a list of peer reviewers, details about the peer-review process, and basis for paper acceptance.
  • Conference registration must be open to the public.
  • Organizers must provide CPS with venue information (including contacts) and conference dates.
  • Conference submissions must assign copyright to the IEEE, organizers, and authors. Others affiliated with the conference must comply with requirements of the IEEE copyright form.
  • Conference organizers must respond within 72 hours of receipt to any requests by CPS staff for information, clarification, or verification.

In addition, CPS may cancel a publication agreement with a non-sponsored conference at any time prior to publication, due to

  • Failure to comply with any of the 10 acceptance criteria.
  • Failure to take any requested corrective action within a designated period.
  • Failure to provide all materials necessary for publication in compliance with the agreed-upon production schedule.
  • Failure to maintain a professional relationship with CPS staff.

What's the difference between publishing and printing a conference publication?

Publishing a conference publication includes distributing the product as widely as possible to various technical, academic, and corporate libraries around the world and submitting the proceedings for professional indexing.

The distribution of any conference publication beyond the meeting allows other computing professionals access to the work and authors to reference these papers in their own work.

Printing of a conference proceedings includes only distribution for that event.

Can I change the quantity, number of accepted papers, and page count in the CPS quote or Publication Agreement during production?

Conferences can change the quantity, number of accepted papers, or page count up until one week prior to the press date. As long as the quantity or page count does not vary by more than 10 percent, the quoted price estimate will stand.

If these change by more than 10 percent, the final invoice will be based on these new totals.

You can also ask your CPS editor for an updated quote at any time.

How do I sign the CPS Publishing Agreement?

The person you have designated as the Agreement Signatory can log in to CPS Online and digitally sign the Publication Agreement.

If you have any issues signing the agreement, please contact

The deadline for signing the Publication Agreement is 3 weeks before the conference publication start date, which is typically about 2–4 months before your conference start date. CPS will attempt to accommodate late agreements if staff and production resources are available.

What's CPS Online?

CPS Online is an interactive web-based workspace that operates from your browser and through which conference chairs, organizers, and authors can request publication quotes, schedule publications, revise quotes, sign publication agreements, upload conference information, upload papers, sign copyright forms, and follow and assist in the production of publications.

Once you agree to publish with CPS, you are given an account. If you are a returning customer, you can also pull up information from prior conferences to help with planning your conference publication.

Who should be the conference's primary contact?

The primary contact will be responsible for confirming the list of authors and papers, setting page lengths and limits, confirming the Table of Contents (ToC), approving final papers, approving the final print quantity, and performing other similar conference organizational tasks.

This is usually done by the Program Chair, Publication Chair, or Proceedings Chair.

How flexible is CPS's production schedule?

In developing your initial production schedule, CPS staff will try to meet your deadline dates if they are already established. However, we do suggest that you contact CPS for scheduling before promoting deadlines on your calls for papers and so on.

Our production schedules use a firm camera-ready date to guarantee that your publication arrives in time for your event.

Can I request a specific CPS editor?

Absolutely. We usually reassign editors to conference projects and committees they’ve worked with previously. However, we also try to balance their workloads.

How does the CPS Conference Mobile App work?

The CPS Conference Mobile App offers a fantastic way to communicate with your conference attendees and centralize your social-media presence. It includes

  • Detailed conference program
  • Speakers
  • Interactive maps
  • Social media
  • Sponsors
  • Exhibitors
  • Attendee information
  • Push notifications

The event will be housed in the CPS Mobile App. This allows for quick changes to the content without delays when posting.

Are there rules and/or guidelines for conference authors?

Yes, there are policies in place for conference authors. Please refer to the following pages for further information:

I have more questions. How do I get in contact with CPS?

If you have additional questions, please email us at