Website Messages – For IEEE CS Conference Use
IEEE CS Conference Organizers are encouraged to use the appropriate messaging below on their conference websites.
Host a Virtual Event

IEEE CS Conference Organizers are encouraged to use the appropriate messaging below on their conference websites.

Guidelines:

  • Update the [bracketed] information with your conference name, event dates, and email
  • Remove the brackets before posting
  • Post in a prominent place on your conference website’s home page
  • Do not alter the messaging. If your situation is not considered below, request custom messaging from conferences@computer.org.

Conferences Postponing – New Date Confirmed

[Conference Name] Rescheduled – Now Taking Place [New Date]

The safety and well-being of all conference participants is our priority. After evaluating the on-going COVID-19 situation, the decision has been made to postpone the [Conference Name] from [Original Date] and reschedule it for [New Date]. Proceedings will not be canceled, and publications will continue as planned.

We regret any inconvenience this may cause, and your understanding is appreciated. For questions, contact [email].

Conferences Intending to Postpone – New Date to Be Determined

[Conference Name] Postponed – New Dates to Be Announced Soon

The safety and well-being of all conference participants is our priority. After evaluating the on-going COVID-19 situation, the decision has been made to postpone the [Conference Name] conference and reschedule for new dates later in 2021. Information regarding the new [Conference Name] dates will be provided soon. We regret any inconvenience this may cause, and your understanding is appreciated. For questions, contact [email]. Proceedings will not be canceled, and publications will continue as planned.

[If applicable, include “If you have already registered for the conference and have any questions about your registration, contact [email].”]

Conferences Pivoting to an All-Virtual Platform

[Conference Name] – Now Taking Place Virtually

The safety and well-being of all conference participants is our priority. After evaluating the on-going COVID-19 situation, the decision has been made to transform the in-person component of [Conference Name] into an all-digital conference experience – [Conference Name] will now be an online event.

Therefore, [Conference Name] will no longer take place in [Original Location] and will instead take place virtually. The conference dates remain the same – [dd mm yy]. For questions, contact [email]. Proceedings will not be canceled, and publications will continue as planned.

[If applicable, include “If you have already registered for the conference and have any questions about your registration, contact [email].”]

Conference Website Messaging

This year, [Conference Name] will take place completely virtually, from [event dates xx-xx] instead of in-person in [original location].

Though the venue has changed, this virtual conference experience will stay true to the original technical program, bringing you presentations and invited talks on [topic] by experts and thought leaders.

Featured programs include:

  • List top 5 article/presentation/workshop
  • List top 5 article/presentation/workshop
  • List top 5 article/presentation/workshop
  • List top 5 article/presentation/workshop
  • List top 5 article/presentation/workshop

The virtual experience will integrate video conferencing, video streaming, online chat platforms, delivering an immersive online experience to attendees. Registrants may watch and discuss the conference talks together; take part in interactive posters, demonstrations at [online platform link].

Conferences Pivoting to a Hybrid Platform

The [CONFERENCE-NAME] Organizing Committee is aware of the on-going COVID-19 situation. At this time, the conference is planned to take place as scheduled, with the addition of a remote participation component for attendees. The committee will continue monitoring conditions and will provide updates if plans change.
For questions, contact [EMAIL].

Q3/Q4 Conferences Monitoring the Situation/Proceeding with Business as Usual

COVID-19 Announcement

The [CONFERENCE-NAME] Organizing Committee is aware of the on-going COVID-19 situation. At this time, the conference is planned to take place as scheduled. The committee will continue monitoring conditions and will provide updates if plans change. Proceedings will not be canceled, and publications will continue as planned. For questions, please contact [EMAIL].