Section 12

SECTION 12 - AWARDS

12.1 Introduction

The IEEE Computer Society sponsors an awards program to recognize both technical achievement and service to the society. In the technical area, recognition may be given for pioneering and current contributions to the field of computer science and engineering. In addition, the society encourages nominations of and by its members for appropriate IEEE awards. Service awards may be given to both volunteers and staff for well-defined and highly valued contributions to the society. The awards program is intended to recognize both technical and service contributions. No award is automatic or given by reason of an individual holding a position or office. The Awards Committee must take care to preserve the integrity of the evaluation and selection process to assure that it is both open and rigorous, and that it contributes to the prestige of the society and the award recipients.

12.2 Committee Structure and Responsibilities

The Awards Committee is established in the bylaws as a standing committee of the Board of Governors.

12.2.1 Awards Committee Membership

The Awards Committee consists of a chair, appointed by the society president, and members, including the immediate past chair, chairs of all the awards subcommittees and one to three at-large members, appointed by the Awards Committee chair with the concurrence of the society president. Two or more members should be appointed as vice-chairs of the committee. The number of Awards Committee members may increase or decrease based on the number of awards subcommittees. The awards subcommittees consist of, but are not limited to, the following:

Computer Pioneer

Computer Entrepreneur

Seymour Cray Computer Engineering Award

Computer Science & Engineering Undergraduate Teaching Award

Eckert-Mauchly Award

Sidney Fernbach Award

Harry H. Goode Memorial Award

IEEE Awards Candidate Search

Tsutomu Kanai Award

Hans Karlsson Award

Richard E. Merwin Distinguished Service Award

Harlan D. Mills Award

Taylor L. Booth Education Award

Technical Achievement Award

W. Wallace McDowell Award

Ken Kennedy Award

Software Process Achievement

Service Certificates

12.2.2 Awards Committee General Responsibilities

The Awards Committee grants awards in some cases and prepares nominations in other cases. It develops awards plans and recommends policies for the consideration of the Board of Governors and other IEEE bodies as appropriate, and ensures the proper conduct of the awards program, including recommending the modification and/or creation of new awards as needed. The current IEEE Division Directors or their appointees represent the society on the IEEE TAB Awards and Recognition Committee to afford liaison to the full IEEE community.

12.2.3 Nomination Solicitations

It is the responsibility of the Awards Committee to assure that there are a sufficient number of qualified nominees for each award, including awards for which external nominations are sought. To facilitate the nominations process, the Awards Committee prepares and includes in the Awards Handbook a master schedule of nomination deadlines. This schedule should be reported annually to the Board of Governors at its initial meeting. In addition, the Awards Committee should assure timely coverage of the solicitation for awards in Computer magazine by providing awards solicitation information to Computer’s Membership News Editor. Nominations procedures should be adequately publicized in Computer and elsewhere as appropriate. The awards chair should also solicit nominations directly from the head of the major program boards, conference organizers, standards groups, and others. For awards in which external nominations are sought and prove insufficient, it is the responsibility of the Awards Committee to develop and implement a plan to encourage additional nominations.

12.2.4 Confidentiality of Nominees' Identities and Committee Deliberations

The Awards Committee and its subcommittees should exercise extreme caution to maintain confidentiality in their deliberations, including the identity of nominees. This is especially critical for those awards for which final approval authority rests with the Board of Governors. Until the Board of Governors has disposed of the nomination no word of the committee's recommendation should be given to nominees, nominators, or any other persons.

12.2.5 Awards Handbook

The Awards Committee shall create and be responsible for maintaining an Awards Handbook, in which detailed procedures for the solicitation, review, and selection of nominees for each award will be set forth. This handbook will be the primary means of ensuring appropriate quality and continuity in the operation of the several awards subcommittees. The Awards Committee may modify its procedures without Board of Governors approval provided that its procedures are consistent with these policies and procedures and with applicable policies and procedures of the IEEE. However, all changes to Awards Committee procedures shall be published in the Agenda Book prepared for the next Board of Governor's meeting following the change. The Awards Committee chair is responsible for seeing that a copy of the then-current handbook is made available to each member of the Awards Committee and the Board of Governors at the beginning of each calendar year.

12.2.6 Awards Subcommittees

The Awards Committee should take care to assure that each subcommittee is established at a size appropriate to its task; however, in no case should subcommittees have fewer than three members. Non-chair members of a subcommittee should not hold membership on the Awards Committee. When presenting a subcommittee nomination to the Awards Committee, the subcommittee chair should state in writing that the procedures have been followed with exceptions and reasons duly noted.

12.2.7 Publicity for Granted Awards

The Awards Committee should assure timely coverage of the awards presented by the IEEE Computer Society in Computer magazine by providing press releases to the editor of the "IEEE Computer Society News" department. In addition, a standard list of technical and professional publications should be maintained by the IEEE Computer Society and these should be sent the same press release submitted by the Awards Committee to Computer magazine. If the award takes place at a ceremony at which a IEEE Computer Society photographer is not present, the awardees should be asked to submit a photograph for publicity purposes.

12.2.8 Conference Planning

Each conference should support the costs of luncheons or any other social activities that accompany an award presentation for all awardees whose awards are the result of that conference's activities. The vice president of technical and conference activities is to formally make this a part of approved conference budgets and plans. Expenses incurred for awardees of non-conference issued awards shall be covered by the appropriate budgets as specified herein, not charged as expenses of the conference.

12.2.9 Other Responsibilities

In cooperation with the History Committee, the Awards Committee shall oversee the maintenance of appropriate historical records in the society's Headquarters Office, and produce and distribute appropriate forms and brochures. The committee must also prepare and submit a budget according to the society's usual budget development procedures and, once the budget is adopted by the Board of Governors, exercise prudent financial management to assure that the society's awards program operates within that approved budget. The Awards Committee is responsible for publicity, presentation, and other courtesies to and on behalf of awardees.

12.3 Administration of Awards

The administrative process for all awards administered by the IEEE Computer Society shall, to the extent practicable, be uniform.

12.3.1 General Procedures Applying to All Society Awards

The following general provisions apply to all society awards.

1. There are no general eligibility restrictions on nominees or nominators. In particular, neither nominee nor nominator need be a member of the IEEE Computer Society or the IEEE. Any individual meeting the specified criteria for an award may be nominated and receive the award. No one may nominate himself or herself, except as specified otherwise by the individual award. In addition, in conformance with IEEE procedures, posthumous awards will be made only when knowledge of the awardee's death is received after announcement of the recipient. Nominations of known deceased persons will not receive consideration, and will be returned to the nominator with a statement of the policy.

2. The Awards Committee shall actively solicit nominations for all awards and shall evaluate nominees according to the criteria set forth herein for each award. For special and named awards the committee should seek to establish a "pool" of qualified potential recipients which can be regularly updated and considered by awards subcommittees. The names of the people in this candidate pool shall be passed on from one Awards Committee to the next.

3. All nominations received by the Awards Committee or any of its subcommittees shall be acknowledged upon receipt, in writing by the chair to the nominator.

4. All awards shall be presented at a major conference of the society or appropriate event, respecting the preferences of the recipient and practical limitations.

5. All awards shall be memorialized on a certificate or plaque presented to the recipient. Awards may also take additional forms as provided herein.

6. All awards shall be prominently reported in Computer magazine, and additional steps should be taken by the Awards Committee to assure appropriate publicity with awardees' employers, local communities, alma maters, etc.

12.3.2 Awards For Which the Awards Committee Has Final Approval Authority

Following the general procedures set forth in Section 12.2.3 and 12.3.1, the Awards Committee shall solicit nominees, review candidates, and exercise final approval authority for recipients of the following awards:

§ Technical Achievement Award

§ Software Process Achievement Award

§ Certificate of Appreciation

§ Meritorious Service Certificate

§ Outstanding Contribution Certificate

§ Distinguished Service Certificate

§ Conference Contribution Award

§ Continuous Service Award

§ Distinguished Contributions to Public Service in a Pre-College Environment

§ Standards Activities Service Award

For these awards, the Awards Committee chair shall be responsible for notifying awardees and for notifying nominators of the disposition of their nominations.

12.3.3 Named Awards Approved by the Board of Governors

Following the same general procedures set forth in Section 13.2.3 and 13.3.1, the IEEE Computer Society Awards Committee shall, for each of the following awards, solicit nominees, review candidates, and recommend nominees to the Board of Governors for final approval:

Taylor L. Booth Education Award

Computer Entrepreneur Award

Computer Pioneer Award

Seymour Cray Computer Engineering Award

Sidney Fernbach Award

Harry H. Goode Memorial Award

Tsutomu Kanai Award

Hans Karlsson Award

Harlan D. Mills Award

Richard E. Merwin Distinguished Service Award

W. Wallace McDowell Award

Computer Science & Engineering Undergraduate Teaching Award

Ken Kennedy Award

Members of the named award subcommittees shall not participate in the nomination or seconding of, or serve as references for, candidates for the award(s) of the subcommittee(s) on which they serve. The selection of recipients of all of the above-named awards shall be made by the Board of Governors after disclosure of the nominees and discussion of the merits of the nominations in executive session with the Awards chair. The Board of Governors may select a recipient from the nominees presented or refer the award back to the Awards Committee for further consideration, including the consideration of additional candidates suggested by the board. In presenting the recommendations of the Awards Committee, the committee chair should present a written statement presenting the specific contributions of each award recipient recommended to the board, should describe the nomination solicitation and review process guidelines for each award, and either certify that those procedures were followed or document any exceptions made and the reasons therefore. The president shall notify awardees as soon as possible after board action. The Awards Committee chair shall notify all nominators of the final disposition of their nominations after the president has notified the awardees.

12.3.4 Named Award Presented Jointly with ACM

A joint IEEE Computer Society-ACM committee shall seek nominations and select nominees for the Eckert-Mauchly award:

Eckert-Mauchly Award

The joint committee choice for this award is reported to the Awards Committee by its representatives. The Award Committee's approval will constitute concurrence in the recommendation of the joint committee on behalf of the IEEE Computer Society. Such concurrence will be reported to the Board of Governors at its next regular meeting.

12.3.5 Provision for New Named Awards

A new named award in memory of a deceased person shall not be established sooner than 5 years after the demise of the individual to be memorialized.

12.4 TECHNICAL AWARDS DESCRIPTIONS AND PROCEDURES

12.4.1 Conference Outstanding Paper Awards (for Papers Presented at Society Sponsored or Cosponsored Conferences)

Contribution: The Outstanding Paper Award recognizes the most outstanding contribution to the state of the art within the scope of the conference. The paper containing the contribution must be presented at the conference by one of its authors and published in the conference record or proceedings.

Award: Certificate for each author and $200-500, the amount to be determined by the conference, to be equally divided in the case of multiple authors. The award may be announced at the conference where it is chosen or may be announced after the conference. The award should be presented at the next conference in the series, if possible, or at one of the sponsoring society's major conferences.

Administration: Selection committee appointed by the appropriate conference program committee and proceeding as outlined in the Awards Committee Procedures.

Funding: Funding for such awards is to be included in the approved operating budget for the conference.

12.4.2 Periodical Outstanding Paper Awards (for Papers Published in IEEE Computer Society Magazines or Transactions)

Contribution: The most outstanding contribution to the state of the art within the scope of the publication during a specified period, usually a calendar year.

Eligibility: All papers published in the publication for the award period and satisfying the above contribution criterion.

Award: Certificate for each author and $500, equally divided in the case of multiple authors.

Publicity: In addition to other publicity, award winners shall be prominently announced in the publishing periodical as soon as selection is final.

Administration: Selection committee appointed by the appropriate editor-in-chief; procedures as outlined in the Awards Committee procedures.

Funding: Funded as an expense item in the approved operating budget of each publication.

12.4.3 Technical Achievement Awards

Contribution: Outstanding and innovative contributions to the fields of computer and information science and engineering or computer technology, usually within the past 10, and not more than 15, years. Contributions must have significantly promoted technical progress in the field. In addition, a TC may nominate Technical Achievement Awards in the name of a TC.

Eligibility: Open to all, except for candidates receiving major awards in the same area.

Nominator: Anyone can nominate.

Award: Certificate, honorarium of $2,000 and travel expenses, if necessary, for awardee, and up to one companion, to receive the award. Up to five awards may be made annually, plus co-awards, if necessary.

Administration: The Technical Achievement Awards shall be administered by the Awards Committee with the appropriate input and support from the relevant technical areas and technical committees. Selection is by the Awards Committee.

Funding: Awards Committee budget.

12.4.4 Computer Pioneer Award

Contribution: The Computer Pioneer Award recognizes significant contributions to concepts and developments in the electronic computer field which have clearly advanced the state of the art in computing. The contributions must have taken place 15 or more years earlier.

Eligibility: Open to all.

Nominator: Anyone can nominate.

Award: Bronze medal. Up to four awards, including co-awardees if necessary, may be presented annually. A brochure featuring each recipient's contributions shall be produced for the award ceremony. Travel funds will be provided, if necessary, to assure that the awardees and one companion each can travel to the presentation site.

Administration: The Computer Pioneer Award subcommittee shall solicit candidates throughout the year and make the preliminary selection of up to four nominees for the award. The prospective candidate(s) shall be presented to the Awards Committee for discussion and recommendation and to the Board of Governors for approval. Appointment of previous Computer Pioneer Award recipients to serve on the subcommittee is strongly encouraged, but not required.

Funding: Awards Committee budget.

12.4.5 Computer Entrepreneur Award

Contribution: The Computer Entrepreneur Award recognizes managers and leaders who are responsible for the growth of some segment of the computer industry, or technical managers whose entrepreneurial leadership built the computer industry. The efforts must have taken place over 15 years earlier, and the industry effects must be generally and openly visible.

Eligibility: Open to all.

Nominator: Anyone may nominate.

Award: Museum-quality sterling silver chalice. A brochure featuring each recipient's contributions shall be produced for the award ceremony. Travel funds will be provided, if necessary, to assure that the awardee and one companion can travel to the presentation site.

Administration: A subcommittee of the Awards Committee shall solicit candidates and make the preliminary selection. The prospective candidate(s) will be presented to the Awards Committee for discussion and recommendation, and to the Board of Governors for approval.

Funding: Awards Committee budget.

12.4.6 Eckert-Mauchly Award

Contribution: Outstanding contributions to the field of computer architecture.

Eligibility: Open to all.

Nominator: Anyone can nominate; however, the Eckert-Mauchly Award Committee also solicits nominees.

Award: Certificate and honorarium of $5,000 to be normally presented at the International Symposium on Computer Architecture (ISCA).

Administration: The award is administered by a committee composed equally of members from the ACM and the IEEE Computer Society. The chair is an additional appointee rotated yearly between ACM (even year) and the IEEE Computer Society (odd year). IEEE Computer Society appointees to the committee (and the chair) are selected by the Awards Committee chair with the concurrence of the president. The Committee's choice for the award is reported to the Awards Committee by its representative to the joint committee for consideration and recommendation to the president, whose approval will constitute concurrence on behalf of the society. Such concurrence will be reported to the Board of Governors at its next regular meeting.

Funding: The IEEE Computer Society is obligated to fund one-half of the cash award, unless it is covered by the International Symposium on Computer Architecture (ISCA). The symposium will supply travel funds, if necessary, to assure that the awardee can attend the symposium presentation.

12.4.7 W. Wallace McDowell Award

Contribution: Outstanding recent theoretical, design, educational, practical, or other similar innovative contribution that falls within the scope of IEEE Computer Society interest. The award may be given for a single contribution of great merit or a series of lesser contributions that have had or are expected to have an important influence on the computer field. The W. Wallace McDowell award is the highest technical award made solely by the IEEE Computer Society where selection of the awardee is based on the highest level of technical accomplishment and achievement.

Eligibility: Open to all.

Nominator: Anyone may nominate.

Award: Bronze medal and honorarium of $2,000. Usually presented to a single recipient. A brochure featuring each recipient's contributions shall be produced for the award ceremony.

Funding: A fund established by IBM in honor of W. W. McDowell in the IEEE Foundation covers all expenses incurred, including travel funds to ensure that the recipient and one companion can attend the presentation ceremonies.

12.4.8 Taylor L. Booth Education Award

Contribution: Outstanding record in computer science and engineering education, as established by some of the following: achieving recognition as a teacher of renown in a relevant and applicable course; writing an influential text in computer science and engineering; leading, inspiring, or providing significant educational content during the creation of a curriculum in the field; inspiring others to a career in computer sciences and engineering education.

Eligibility: Open to all.

Nominator: Anyone may nominate.

Award: Bronze medal and honorarium of $5,000. Usually presented to a single recipient. A brochure featuring each recipient's contributions shall be produced for the award ceremony.

Funding: Awards Committee budget covers all expenses incurred, including travel funds to ensure that the recipient and one companion can attend the presentation ceremonies.

12.4.9 Harry H. Goode Memorial Award

The Harry H. Goode Memorial Award was originally presented by AFIPS as an annual award to honor and encourage outstanding contributions to the information processing field. Upon the dissolution of AFIPS in 1990 the IEEE Computer Society agreed to assume responsibility for the continuation of the award.

Contribution: Recipients are selected on the basis of achievements in the information processing field which are considered either a single contribution of theory, design, or technique of outstanding significance, or the accumulation of important contributions on theory or practice over an extended time period, the total of which represents an outstanding contribution.

Eligibility: Open to all.

Award: Bronze medal, honorarium of $2,000, and travel expenses if necessary for the awardee and one companion, to the site where the award will be presented. A brochure featuring each recipient's contributions shall be produced for the award ceremony.

Administration: The Computer Pioneer Award subcommittee of the Awards Committee shall solicit candidates through the year and make the preliminary selection of up to four nominees for the award. The prospective candidate(s) shall be presented to the Awards Committee for discussion and recommendation and to the Board of Governors for approval. Appointment of previous Computer Pioneer Award recipients to serve on the subcommittee is strongly encouraged, but not required.

Funding: Awards Committee budget.

12.4.10 Sidney Fernbach Award

Contribution: Outstanding contribution in the application of high performance computers using innovative approaches.

Eligibility: Open to all.

Nominator: Anyone may nominate. Nominations will be specifically solicited from the conference committee of SC.

Award: Certificate and honorarium of $2,000. The awardee will normally be invited to present a paper at SC. A brochure featuring each recipient's contributions shall be produced for the award ceremony.

Administration: The Sidney Fernbach Award Subcommittee shall consist of a subcommittee chair and six members. The Awards Committee Chair will appoint the subcommittee chair from candidates submitted by the SC Conference Committee -- normally the program committee chair of the SC Conference for the following year will be proposed for this chair position. The remaining six members or the subcommittee shall be selected by the appointed subcommittee chair as follows: four of the members shall be chosen from the conference committee of SC; the other two members will be selected from members of the editorial boards of appropriate IEEE Computer Society magazines and journals pending approval of the Awards Committee Chair. The Sidney Fernbach Award subcommittee shall select prospective candidates for presentation to the Awards Committee for discussion and recommendation. Subsequently, the Awards Committee will submit a nomination to the Board of Governors for approval.

Funding: Awards Committee budget covers the cost of the award. Travel costs of the recipient and one companion to attend the presentation ceremonies, normally held at SC, will be borne by the conference.

12.4.11 Hans Karlsson Award

Contribution: Presented in recognition of outstanding skills and dedication to diplomacy, team facilitation and joint achievement, in the development or promotion of standards in the computer industry where individual aspirations, corporate competition, and organizational rivalry could otherwise be counter to the benefit of society.

Eligibility: Limited to present or past participants in IEEE CS Standards activities.

Nominator: Anyone may nominate. Nominations will be specifically solicited from the IEEE Computer Society SAB and the IEEE Computer Society standards sponsor committees.

Award: Plaque and $2,000 honorarium to be presented by the President of the IEEE Computer Society. A brochure featuring each recipient’s contributions shall be produced for the award ceremony.

Administration: The Awards Committee, in consultation with the IEEE Computer Society Standards Activities Board, shall appoint a subcommittee of the Awards Committee to solicit candidates and make the

preliminary selection. The prospective candidate(s) will be presented to the Awards Committee for discussion and recommendation, and to the Board of

Governors for approval.

Funding: Awards Committee budget covers the honorarium and all expenses incurred, including travel funds to ensure that the recipient and one companion can attend the presentation ceremonies.

12.4.12 Software Process Achievement Award

Contribution: Presented in recognition of outstanding achievement in improving the software process.

Eligibility: Open to all software professionals who participate in software development, support, or management, and are employed by and participate in the software work of an organization that produces, supports, enhances, or otherwise provides software-intensive products or services.

Nominator: Anyone may nominate. All nominations must be seconded by a senior executive of the software organization in which the nominated individual or team works, and supported by a two page description indicating the nature of the achievement.

Award: The finalists and winner will be announced and recognized by the IEEE Computer Society. The winner will receive an engraved, commemorative plaque and total honorarium of $1,500. This award will normally be presented at the annual International Conference on Software Engineering (ICSE) or a similar event determined by the chair of the Technical Council on Software Engineering (TCSE) and the director of the Software Engineering Institute (SEI). The winner will be invited to produce a technical report describing the process improvement and results, and to present a paper at the Annual SEI Software Engineering Symposium.

Administration: The Award Committee, in consultation with the chair of the Technical Council on Software Engineering and the Director of the Software Engineering Institute, shall appoint the chair of the Software Process Achievement Award subcommittee. The chair of the subcommittee shall appoint the other members of the subcommittee, consisting of five software professionals with recognized knowledge and experience in software process improvement, in consultation with the chair of the IEEE Computer Society Awards Committee. Nominations shall be submitted to the award subcommittee, which shall review and rank each qualified nomination according to the criteria set forth for the award. After selecting finalists, the subcommittee may visit and/or interview the finalist organizations, and may recommend up to five finalists and a winner to the Awards Committee for approval.

Funding: Awards Committee budget covers expenses incurred in advertising for nominations, publicizing the names of the finalists and award winners, and providing the engraved plaque. The Software Engineering Institute will provide assistance to the winner in preparing a talk and paper on the winning achievement and will pay the $1,500 honorarium to the winner and winning team. The Software Engineering Institute may also provide additional advertising and publicity for the award. It is expected that the organizations of the finalists for the award will bear the cost of site visits, if necessary. Costs of site visits may also be partially covered by the Software Engineering Institute.

12.4.13 Tsutomu Kanai Award

Contribution: Presented in recognition of major contributions to the state-of-the-art distributed computing systems and their applications.

Eligibility: Open to all.

Nominator: Anyone may nominate.

Award: Certificate, crystal memento, and $10,000 honorarium. In addition, the recipient will receive a travel grant to attend two technical conferences. A brochure featuring each recipient's contributions shall be produced for the award ceremony.

Administration: The Awards Chair shall appoint a subcommittee of the Awards Committee to solicit candidates and make the preliminary selection. The prospective candidate(s) will be presented to the Awards Committee for discussion and upon recommendation, forwarded to the Board of Governors for approval.

Funding: Awards Committee budget covers all expenses incurred, including travel funds to ensure that the recipient and one companion can attend the presentation ceremonies.

12.4.14 Seymour Cray Computer Engineering Award

Contribution: Presented in recognition of innovative contributions to high performance computing systems that best exemplify the creative spirit demonstrated by Seymour Cray.

Eligibility: Open to all.

Nominator: Anyone may nominate.

Award: Crystal memento, certificate, and honorarium of $10,000. Travel expenses will be provided, if necessary for the awardee(s) and companion, to the site where the award will be presented. This award will be presented by the President of the IEEE Computer Society. A brochure featuring each recipient's contributions shall be produced for the award ceremony.

Funding: This award is to be funded from an endowment provided by the SGI, in honor of Seymour Cray.

12.4.15 Computer Science & Engineering Undergraduate Teaching Award

Contribution: To recognize outstanding contributions to undergraduate education through both teaching and service. This award should focus our interest on undergraduate education, as well as affirm our support for excellence in undergraduate education. The participation of local entities should help to maintain interest, increase the visibility of the society, and make a statement about the importance with which we view undergraduate education.

Eligibility: A faculty member in a degree program in computer science, computer engineering, computer information systems, or a similar program.

Nominator: Anyone may nominate.

Award: A stipend of $2,000, a plaque, certificate, and travel funds to assure that the awardee and one companion can attend the presentation. Winner’s names/photos will be published in Computer magazine.

Administration: The IEEE Computer Society Awards Committee will administer this award. The Awards Committee chair, with the concurrence of the Vice President for Educational Activities, shall appoint a subcommittee of the Awards Committee to make preliminary selection of the award recipient from eligible nominees. The prospective candidate will be presented to the Awards Committee for discussion and recommendation, and the Board of Governors for approval.

Funding: IEEE Computer Society Awards Committee budget.

12.4.16 Conference Contribution Award

Contribution: Outstanding research contributions (papers, keynote speeches and/or tutorials) to a society sponsored or co-sponsored conference for at least ten years.

Eligibility: Open to all.

Nominator: Conference committee or steering committee of the society sponsored or co-sponsored conference.

Award: This award will consist of a plaque.

Administration: This award will be administered by the IEEE Computer Society Awards Committee.

Funding: Funding as an expense item in the approved operating budget of the conference.

12.4.17 Harlan D. Mills Award

Description: To recognize researchers and practitioners who have demonstrated long-standing, sustained, and meaningful contributions to the theory and practice of the information sciences, focusing on contributions to the practice of software engineering through the application of sound theory.

Administration: IEEE Computer Society and its Awards Committee.

Eligibility: Open to all. Membership in IEEE or IEEE Computer Society not required. Achievements should demonstrate a sustained body of work in software engineering theory and practice.

Award Items: $3000 honorarium, museum-quality memento, and invited talk with associated expenses (if necessary). One recipient, awarded annually, as appropriate.

Funding: Funding through a $25,000 endowment by Q-Labs, this is expected to be half of the necessary endowment. IEEE/CS TCSE (Technical Council on Software Engineering) funds will be used to fill in any gaps in annual funding prior to full endowment.

Nominee Solicitation: There will be an annual Call for Nominations distributed throughout the IEEE/CS and software engineering communities.

Selection Committee: The Selection Committee is a subcommittee of the Awards Committee, and the chair of the Selection Committee is a member of

the Awards Committee.

Schedule: The deadline for nominations is in September. The Selection Committee recommendation is due to the Awards Committee at their November meeting. Ideally, the IEEE Computer Society Board of Governors would approve the Award Committee’s recommendation at the November board meeting.

Selection: Criteria are as stated in the award description above. The winner would be generally recognized in the software engineering community for achieving the results stated and for encouraging and teaching others to do the same.

Presentation: The nominal venue for the award ceremony and invited talk would be the annual International Conference on Software Engineering. The award would be presented in the name of IEEE/CS, with suitable recognition to those funding the award.

Publicity: The announcement of the award recipient will be published in Computer.

12.4.18 Ken Kennedy Award

Contribution: To recognize outstanding contributions to programmability and productivity in computing and substantial community service or mentoring contributions.

Eligibility: Open to all.

Nominator: Anyone can nominate; however, the Ken Kennedy Award committee also solicits nominees.

Award: Certificate and honorarium of $5,000 to be normally presented at the SC conference. The awardee shall be invited to present a paper at the SC conference, or at an ACM or IEEE conference of the winner’s choosing, during the year following the announcement. Travel expenses of the recipient and one companion to attend the presentation ceremonies at a conference shall be borne by the conference. A brochure featuring each recipient’s contributions shall be produced for the award ceremony.

Administration: The award shall be administered by a six-member committee composed equally of members from the ACM and the IEEE Computer Society. Terms are for three years, with one of the three members (of each society) changing each year. The chair shall be an additional appointee rotated yearly between ACM (odd year) and the IEEE Computer Society (even year). The Committee’s choice for the award shall be reported to the Awards Committee by its representatives to the joint committee for consideration and recommendation to the president, whose approval will constitute concurrence on behalf of the society. Such concurrence shall be reported to the Board of Governors at its next regular meeting.

Funding: This award shall be funded from an endowment of $100,000 with equal contributions from ACM and the IEEE Computer Society. The endowment shall be administered by the IEEE Foundation.

12.4.19 IEEE Award Support

The IEEE sponsors awards in areas of interest to the IEEE Computer Society. It is the responsibility of the Awards Committee to ensure that the society seeks out both nominators and candidates for these awards, and that appropriate, timely nominations are made to the appropriate body of the IEEE. In addition, many IEEE and other IEEE technical society awards exist for contributions made directly or indirectly to the field of computers and computing. The Awards Committee should coordinate the society's participation in and contribute directly to these relevant awards programs.

There are four primary IEEE awards for which the Awards Committee of the IEEE Computer Society should seek nominators and candidates:

§ Emanuel R. Piore Award

§ Koji Kobayashi Award

§ Richard W. Hamming Medal

§ John Von Neumann Medal

Criteria and procedures regarding these awards are set forth in the policies and procedures of the IEEE, and in IEEE awards publications.

12.5 Service Awards Descriptions and Procedures

Service awards are intended to recognize service to IEEE Computer Society programs and activities, and to the profession, as opposed to technical achievement. Service awards are open to all, and anyone can nominate using nomination forms published in Computer magazine. Alternatively, the same pertinent information may be relayed via electronic mail to the Awards Committee Chair. Nominations may be made at any time, but it is preferable if the nomination follows closely in time the contribution to be recognized. Service awards consist of a series of certificates, described below, which may be presented at any appropriate society function. Award recipients will be acknowledged annually in Computer magazine.

12.5.1 Certificate of Appreciation (CA)

Contribution: Creditable service to any society activity or program. Awards signed by the function chair certify the function's appreciation for services performed by individuals. It can be given to subcommittee members in lieu of a letter of appreciation.

Administration: Awards Committee approval of intra-function (within a single program or activity) CAs is not required. If the nominator is not responsible for the function, candidates must be endorsed by the function or committee chair or an appropriate officer. Certificates signed by the president are to certify the society's appreciation for the services performed by the individual and must be approved by the Awards Committee.

12.5.2 Meritorious Service Certificate (MS)

Contribution: Meritorious and significant service to any society-sponsored activity may qualify in whole or in part. Qualification is enhanced by the level and number of contributions, excellence, dedication, and tenure of service. Areas of contributions include any editorship, committee or conference support of unusual and/or continuing nature, and service as society officer or committee chair. In addition to the typical certificate, a specially designed certificate may be issued to a limited percentage of MSC awardees, based upon additional leadership or merit considerations, and the endorsement of the appropriate society officer.

Administration: Certificates are signed by the president and must be approved by the Awards Committee.

12.5.3 Outstanding Contribution Certificate (OC)

Contribution: An achievement of major value and significance to the IEEE Computer Society. The achievement should be a specific, concisely characterized accomplishment, as opposed to a collection of different efforts. Examples could include the successful launching of major conference series, publications, standards and model curricula. A group OC award may be given for a major contribution in which a number of volunteers each made significant contributions. Certificates bearing all names would be awarded.

Administration: Certificates are signed by the president and must be approved by the Awards Committee.

12.5.4 Distinguished Service Certificate (DS)

Contribution: Long and distinguished service to the IEEE Computer Society at a level of dedication and achievement rarely demonstrated. Often includes service in several capacities, and positions of significant society responsibility, with contribution levels justifying multiple Meritorious Service Certificates or higher.

Administration: Certificates are signed by the president and must be approved by the Awards Committee.

12.5.5 Harry Hayman Award for Distinguished Staff Achievement

Contribution: Long and distinguished service of an exemplary nature in the performance of duties over and above those called for as a regular employee of the society.

Eligibility: Current IEEE Computer Society staff members of long standing.

Nominator: Anyone can nominate.

Award: Plaque and a $5,000 honorarium. A brochure featuring each recipient's contributions shall be produced for the award ceremony.

Presentation: At an appropriate function specified by the president.

Administration: This award is an exception to general awards practices in that nominees are considered and approved by the society's Executive Committee. Nominations should be made to that body through the president. However, the Awards Committee will assist in the logistics of the process, including the preparation of the brochure.

12.5.6 Richard E. Merwin Award for Distinguished Service

Contribution: Outstanding volunteer service to the profession at large, including significant service to the IEEE Computer Society or its predecessor organizations. The award is for service as opposed to technical achievement.

Eligibility: The Richard E. Merwin Award is the highest level volunteer service award of the society, and the highest selection criteria are to be maintained. No current or past society president shall be eligible until four years after completion of presidential service.

Nominator: Anyone can nominate.

Award: Bronze medal and honorarium of $5,000. A brochure featuring each recipient's contributions shall be produced for the award ceremony. Funds for travel to the presentation site, if necessary, will be provided for the awardee and one companion.

Administration: A subcommittee of the Awards Committee solicits candidates and makes the preliminary selection. The prospective candidate(s) will be presented to the Awards Committee for discussion and recommendation, and to the board for approval.

Funding: Awards Committee budget.

12.5.7 Continuous Service Award

Contribution: Ongoing credible service to any society activity or program. This is intended to recognize and encourage the ongoing involvement of volunteers in society programs. The initial certificate may be awarded after three years of continuous service. Service may be within a single role over multiple years, or reflect changes of roles within the society. This is comparable to multiple Certificates of Appreciation signed at the presidential level.

Eligibility: All current IEEE Computer Society volunteers.

Nominator: Initial nomination should be from the program or activity leadership, or the VP responsible for this area of work. No further endorsements are required.

Administration: Awards Committee approval of the initial award followed by annual renewal based on the confirmation of the chair or leader of the associated program. The citation should indicate the general area of contribution so that rotation through various jobs can be recognized in this context as appropriate. For example, “For ongoing volunteer service to the IEEE Computer Society”, and for each year, indicated the area of involvement and role.

Award: Certificate signed by the president which will have space for ten years of “renewal” stickers. Each subsequent year renewal is recognized through the award of a “sticker” (CS logo with the year).

12.5.8 Distinguished Contributions to Public Service in a Pre-College Environment

Contributions: To further the professional and technical goals of the IEEE Computer Society in a pre-college environment.

Eligibility: Open to all, with one award per year.

Nominator: Anyone may nominate.

Nominations must include specific information on activities for at least five years and be accompanied by at least two endorsement letters.

Award: Award item will consist of a plaque.

Administration: Nominations will be presented to the Awards Committee.

Funding: Funding for the award will at the discretion of the president.

12.5.9 Standards Activities Board (SAB) Service Award Procedures

1. The nominator is responsible for recognizing and selecting the appropriate award situation as defined in the Awards Handbook. The nominator gathers any endorsement required. The nominator forwards the nomination to the approver.

2. The approver certifies that the appropriate award situation has been selected. For Outstanding Contribution Award certificates, the approver must gain the concurrence of the Awards Committee member delegated responsibility for standards- related awards. The approver forwards the nomination to staff. The approver should also indicate the manner in which presentation of the award will be accomplished.

3. Staff prepares the certificate using the default citation. The nominator and the approver may choose alternative language for the citation. The alternative language should describe a level of service and recognition comparable to that of the default citation.

4. If the service counts as “creditable”, then staff appropriately records the activity for application to the term service awards.

5. The SAB awards chair administratively converts “Certificate of Appreciation” nominations to “Continuing Service” awards upon the accumulation of three consecutive years of creditable service. No other approval is needed for this.

6. The Meritorious Service and Distinguished Service Award certificates recognize longevity of service in creditable activities. The SAB Awards Chair should regularly develop a list of individuals serving in creditable activities for the prescribed periods of time and forward the list for consideration to the CS VP for Standards Activities and related sponsor chair(s). Both awards require the approval of the VP for Standards Activities of the IEEE Computer Society and the Awards Committee.

12.6 Awards to Paid Staff Members

Generally all service awards are open to all paid society staff members whose contributions qualify. There are important provisos, however, and operational variants pertaining to the nomination and approval procedures. Staff and volunteers should be kept aware of the intent and scope of awards program as it applies to staff. For example, awards will generally not be given for the excellence in performance of normal responsibilities, for which normal compensation methods exist. The contribution must be exceptional relative to the type and/or level of accomplishment for which the society compensates the employee at present or for which it might reasonably do so in the near future, via promotion or other change in assigned responsibilities. The achievement should also be distinctly apparent to the employee's peers and appropriate staff and volunteer management. Most importantly, awards to staff shall not be used in lieu of normal forms of compensation. In order to minimize sensitivity or management problems, the nomination and review processes must include consultation with appropriate senior staff managers, including the chief staff executive.

12.7 Awards to Chapters

Contribution: Each year, the Chapters Activities Board (CAB) will present Outstanding Chapter Awards (OCAs) to the chapter and the student chapter that perform best during the previous year as compared to all other chapters. The level or performance will be based on the guidelines for the OCA established by CAB.

Administration: This award will be administered and funded by CAB.

Award: The award will consist of a certificate and Distinguished Visitors Program (DVP) visit in which local expenses normally paid by the chapter are paid by the IEEE Computer Society to the first place winners. Four additional certificate awards will be presented consisting of one IEEE Computer Society publication of choice to the second and third place winning chapters and student chapters.

12.8 GOLDEN CORE MEMBER RECOGNITION

Contribution: Long-standing member or staff service to the society. Each year the Awards Committee will select up to a maximum number of 50 recipients from eligible candidates and permanently include their names in the Golden Core Member master list.

Eligibility: All current IEEE Computer Society members or staff. A Golden Core member must have received one of the following:

§ Meritorious Service Certificate,

§ Outstanding Contribution Certificate,

§ Distinguished Service Certificate,

§ Richard E. Merwin Award,

§ Harry Hayman Award;

or must have served in one of the following capacities:

§ Staff member with five years tenure,

§ Board of Governors members,

§ Executive Committee member,

§ President

Administration: The recognition program will be administered and funded by the Awards Committee.

Recognition: The recognition will consist of a Golden Core pin and plaque. Presentation of the recognition may be at an appropriate function designated by the president or by mail. Individual names will be included in a master list and publicized in accordance with Awards Committee responsibilities for publicity reaching the IEEE Computer Society membership.

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