16 June 06 BoG Minutes APPROVED MINUTES
IEEE COMPUTER SOCIETY
BOARD OF GOVERNORS MEETING
16 June 2006
InterContinental Hotel
San Juan, Puerto Rico
1. Call to Order - Cooper
A meeting of the IEEE Computer Society Board of Governors was held at 8:30 a.m. on 16 June 2006 at the InterContinental Hotel, San Juan, Puerto Rico. Deborah M. Cooper, president, chaired, with Gerald L. Engel as secretary in the absence of secretary Ann Q. Gates.
2. Roll Call/Proxies - Engel
A roll call was held as follows:
A. Franchised Members
Jean M. Bacon, absent, proxy to Clements
Mark J. Christensen, present
Alan Clements, present
Robert P. Colwell, absent, proxy to Kapur
Annie Combelles, absent, no proxy
Deborah M. Cooper, President, present
George V. Cybenko, present
Antonio Doria, present
Richard H. Eckhouse, present
Gerald L. Engel, Past President, present
Ann Q. Gates, Secretary, absent, proxy to Engel
James D. Isaak, present
Rohit Kapur, present
Rangachar Kasturi, First VP, Conferences & Tutorials, present
Richard A. Kemmerer, present
Susan K. Land, Second VP, Standards Activities, present
Gary McGraw, present
Itaru Mimura, absent, proxy to O'Connell
James W. Moore, present
Brian M. O’Connell, present
Bill N. Schilit, present
Christina M. Schober, VP, Chapters Activities, absent, proxy to Land
Robert H. Sloan, present
Makoto Takizawa, absent, proxy to Engel
Stephanie M. White, VP, Technical Activities, present
Michael R. Williams, President-elect, present
B. Ex officio Members (without vote):
Doris L. Carver, Computer Editor-in-Chief, present
Stephen L. Diamond, 2005-2006 IEEE Division VIII Director, present
Oscar N. Garcia, 2006-2007 IEEE Division V Director, present
David W. Hennage, Executive Director, present
Sorel Reisman, VP, Electronic Products & Services, present
Jon G. Rokne, VP Publications, present
Stephen B. Seidman, Treasurer, present
Thomas W. Williams, 2006 IEEE Division VII Director-elect, absent
Murali R. Varanasi, VP, Educational Activities, present
3. Introduction of Guests - Cooper
The following guests and staff were present:
Angela Burgess | Audrey Kremer |
Robert G. Care | Richard Kreter |
Violet S. Doan | Michael Lightner |
John Harauz | Ming (Mike) Liu |
Lynne Harris | John Miller |
Reiner Hartenstein | Corey Murphy |
Gene F. Hoffnagle | Fernando Naveda |
Iwao Hyakutake | Richard Price |
Michel Israel | David Schultz |
Lowell G. Johnson | Lew Terman |
Anne Marie Kelly | Peter Turner |
Pamela Kemper | John Walz |
4. Approval of Agenda - Cooper
Motion 4: Seidman moved, Grant seconded, “MOVED, that the agenda be approved, as revised:” Motion carried by voice vote.
Add item 14A: Discussion item from Katuri, New Conference Business Model
Add item 14B: Discussion item from Burgess, Publications Report
Add item 17: Discussion item from Diamond, TAB MOU Status
5. BLANK
6. Approval of Minutes of the 10 March 2006 Meeting - Gates
Motion 6: Williams moved, Varanasi seconded, “MOVED, that the minutes of the 10 March 2006 Board of Governors meeting be approved as is.” Motion carried.
7. Report of the President - Cooper
President Cooper gave an oral report in addition to her written report in the e-Agenda Book.
8. Report of the Treasurer - Seidman
Seidman gave the report of the Treasurer, which can be found in the e-Agenda Book.
9. Report of the Executive Director - Hennage
Hennage reported on recent activity in the society, which can be found in the e-Agenda Book .
10. Status of Action Items - Engel
Engel reviewed the status of action items as of 8 May 2006, which can be found in the e-Agenda Book. Items 3 and 4 remain open.
ACTION ITEMS
11. Consent Agenda
A. Confirmation of Email Ballot for the 2006 Harlan D. Mills Award Recipient
This item was approved with the approval of the agenda.
12. Periodical Page Budgets, Frequencies and Prices for 2007 – Seidman
Motion 12: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the 2007 periodical page budgets, frequencies, and prices recommended by the treasurer.” Motion carried.
MEMBER AND NONMEMBER DIGITAL LIBRARY PRICES
Member: | 2006 | 2007 |
Computer Society Digital Library (CSDL) | $118 | $119 |
Student Computer Society Digital Library | $ 59 | $ 60 |
Nonmember: |
|
|
| 2006 | 2007 |
Computer Society Library Subscription Plan (CSLSP) – Print | $12,595 | $13,395 |
CSDL | $14,795 | $15,695 |
CSLSP & CSDL | $19,835 | $20,995 |
IEL/ASPP subscriber price for CSDL | $12,595* | $ 7,395 |
Magazines ** |
| $ 5,995 |
Pick5 ** |
| $ 2,995 |
PERIODICAL | FREQ | Edit. Pages | MEMBER | STUDENT | IEEE | SIS. SOC | NON-MBR |
Print & Online | Print & Online | ||||||
Computer | 12 | 1128 | $48 | $24 | n/a | $135 | $1,250 |
Annals | 4 | 400 | $33 | $17 | $43 | $43 | $455 |
CAL | 4 | 56 | $28 | $14 | $58 | $59 | $95 |
CG&A | 6 | 612 | $42 | $21 | $72 | $73 | $840 |
CISE | 6 | 612 | $45 | $23 | $75 | $76 | $595 |
D&T | 6 | 648 | $39 | $20 | $69 | $70 | $595 |
IS | 6 | 564 | $41 | $21 | $71 | $72 | $770 |
IC | 6 | 594 | $42 | $21 | $72 | $73 | $775 |
IT Pro | 6 | 408 | $40 | $20 | $70 | $71 | $610 |
Micro | 6 | 564 | $39 | $20 | $67 | $68 | $730 |
MultiMedia | 4 | 408 | $37 | $19 | $67 | $68 | $645 |
PvC | 4 | 408 | $41 | $21 | $54 | $55 | $570 |
S&P | 6 | 552 | $24 | $12 | $28 | $29 | $585 |
Software | 6 | 644 | $47 | $24 | $77 | $78 | $815 |
TCBB | 4 | 528 | $35 | $18 | $65 | $66 | $395 |
TC | 12 | 1776 | $45 | $23 | $75 | $76 | $1,550 |
TDSC | 4 | 336 | $31 | $16 | $61 | $62 | $295 |
TKDE | 12 | 1776 | $47 | $24 | $77 | $78 | $1,010 |
TMC | 12 | 1440 | $40 | $20 | $70 | $71 | $640 |
TPDS | 12 | 1776 | $43 | $22 | $73 | $74 | $1,095 |
TPAMI | 12 | 2192 | $49 | $25 | $79 | $80 | $1,525 |
TSE | 12 | 928 | $38 | $19 | $68 | $69 | $1,430 |
TVCG | 6 | 1984 | $39 | $20 | $69 | $70 | $795 |
DSO | 12 | 240 | n/a | n/a | n/a | n/a | $165* |
13. Member Fee for 2007 - Seidman
Motion 13: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society sets the society membership fee for 2007 at $48.” Motion carried.
14. Discussion Items
A. New Conference Business Model – Kasturi
First Vice President Kasturi gave a presentation to the board regarding the proposed new conference business model.
B. Publications Report - Burgess
Publisher Burgess gave a presentation to the board regarding the annual magazine and transactions review.
15. SC 2006 Funding Request for Educational Programs – Seidman
Motion 15: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the SC2006 funding proposals for $308,945 as presented and recommended by the Finance Committee.” Motion carried.
16. Infrastructure Funding Request and 2006 Budget Amendment - Seidman
Motion 16: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the infrastructure funding request as recommended by the Finance Committee.” Motion carried by hand count.
Motion 16.1: Garcia moved, Christensen seconded, “MOVED, that the Board of Governors of the IEEE Computer Society postpone the vote on action item 16 until after lunch to allow for further discussion.” Motion to postpone carried by hand count.
17. Status of MOU with TAB – Diamond
Division V Director Diamond gave an update on the status of the society’s request for a proposed MOU with TAB.
18. Approval of Final 2007 Board of Governors Meetings & Election Schedule – Williams/Grant
Motion 18: Williams moved, Engel seconded, "MOVED, that the Board of Governors of the IEEE Computer Society approves the final 2007 board of governors meetings and election schedule, with the corrected 9 November 2007 meeting date." Motion carried.
F I N A L
2007 Board of Governors Meetings & Election Schedule
| EVENT | DATE |
1 | Schedule and call for board/officer recommendations to Nominations Committee | February issue |
| Schedule and call for 2009 IEEE Division V Delegate-Director-Elect recommendations to Nominations Committee published in Computer | February issue |
2 | First BOARD OF GOVERNORS MEETING, Sheraton Vancouver Wall Centre Hotel, Vancouver, Canada | 9 February |
| 2008 IEEE Division VIII Delegate-Director-Elect slate approved at first BOARD OF GOVERNORS MEETING, Sheraton Vancouver Wall Center Hotel, Vancouver, Canada | 9 February |
3 | Nominations Committee slate of officer and board candidates due to Board of Governors | 20 April |
4 | Recommendations from membership for board/officer nominees mailed to Nominations Committee | 27 April |
5 | Last day for board/officer petition candidates to be submitted to Board secretary | 8 May |
6 | Second BOARD OF GOVERNORS MEETING, Sheraton Gateway Hotel, Los Angeles, California USA | 18 May |
7 | Periodical page budgets and prices and board/officer candidates approved at second BOARD OF GOVERNORS MEETING, Sheraton Gateway Hotel, Los Angeles, California USA | 18 May |
8 | Last day for 2008 IEEE Division VIII Delegate-Director-Elect petition candidates to be submitted to IEEE | 8 June
|
9 | Board-selected candidate statements, biographies and pictures due in the Publications Office | 30 June |
10 | Board-approved slate and call for petition candidates published in Computer | July Issue |
11 | Last day for members to submit board/officer petition candidates (with statements/biographies and pictures) | 31 July |
12 | Schedule and call for 2009 IEEE Division V Delegate-Director-Elect recommendations to Nominations Committee published in Computer | August Issue |
13 | Ballots mailed | 7 August |
14 | Candidate statements/biographies published in Computer | September Issue |
15 | Ballots returned and tabulated | 2 October |
16 | Nominations Committee makes recommendations to Board of Governors for 2009 IEEE Division V Delegate-Director-Elect | 5 October |
17 | Third BOARD OF GOVERNORS MEETING, CasaMagna Marriott, Cancun, Mexico | 9 November |
18 | 2009 IEEE Division V Delegate-Director-Elect slate approved at third BOARD OF GOVERNORS MEETING, CasaMagna Marriott, Cancun, Mexico | 9 November |
19 | Election results published in Computer | December Issue |
EXECUTIVE SESSION BEGINS
19. Board of Governors Consent to Presidential Appointment of Editor(s)-in-Chief – Rokne
A. Computer – Term 1 January 2007 through 31 December 2008
Motion 19A: Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of Computer." Motion carried.
Action: President. Due: ASAP. BOG 06/06. 19A. Notify the editor-in-chief of Computer of their appointment with a term of 1 January 2007 through 31 December 2008.
B. IEEE Computer Graphics & Applications – Term 1 January 2007 through 31 December 2008
Motion 19B: Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Computer Graphics & Applications." Motion carried.
Action: President. Due: ASAP. BOG 06/06. 19B. Notify the editor-in-chief of IEEE Computer Graphics & Applications of their appointment for a term of 1 January 2007 through 31 December 2008.
C. IEEE Internet Computing – Term 1 January 2007 through 31 December 2008
Motion 19C: Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Internet Computing." Motion carried.
Action: President. Due: ASAP. BOG 06/06. 19C. Notify the editor-in-chief of IEEE Internet Computing of their appointment for a term of 1 January 2007 through 31 December 2008.
D. IEEE Security & Privacy – Term 1 January 2007 through 31 December 2008
Motion 19D: Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Security & Privacy." Motion carried.
Action: President. Due: ASAP. BOG 06/06. 19D. Notify the editor-in-chief of IEEE Security & Privacy of their appointment for a second term of 1 January 2007 through 31 December 2008.
E. IEEE Transactions on Computer Graphics – Term 1 January 2007 through 31 December 2008
Motion 19E: Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Transactions on Computer Graphics." Motion carried.
Action: President. Due: ASAP. BOG 06/06. 19E. Notify the editor-in-chief of IEEE Transactions on Computer Graphics of their appointment for a term of 1 January 2007 through 31 December 2008.
F. IEEE Transactions on Computers–Term 1 January 2007 through 31 December 2008
Motion 19F: Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Transactions on Computers." Motion carried.
Action: President. Due: ASAP. BOG 06/06. 19F. Notify the editor-in-chief of IEEE Transactions on Computers of their appointment for a term of 1 January 2007 through 31 December 2008.
20. Approval of Award Recipients – Land (for Awards Chair Gates)
A. Special Recognition for COMPSAC Organizers
Motion 20A: Land moved for the Awards Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approve the Awards Committee’s recommendation for a one-time special award to be presented to Stephen Yau and Dick Simmons for almost 30 years of sustained outstanding contributions in establishing COMPSAC as the IEEE Computer Society signature conference on software technology.”Motion carried by acclamation.
21. Selection of 2007 Office and Board Candidates – Engel
Motion 21: Engel moved for the Nominations Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the candidate slate as presented by the Nominations Committee.” Motion carried.
Action: ED. Due: ASAP. BOG 06/06. 21. Forward the board-approved slate to IEEE.
EXECUTIVE SESSION ENDS
22. BLANK
23. 2006 Budget Amendments – Seidman
A. Capital Budget
None brought forward.
B. See items 15 and 16
24. BLANK
25. Amendments to the Society Bylaws – Williams
None brought forward.
26. Policies & Procedures Manual Revisions - Cooper
None brought forward. Williams reported on one PPM revision that was passed by the Executive Committee at its 14 June 2006 meeting:
A. PPM Section 16.4 Travel Regulations
16.3.3.4 Permissible Charges
All travel expenses must be reasonable and customary. Air fare will not be budgeted to exceed less than or equal to standard coach fare is permitted. Discounted fares should be used when available. The society will pay penalties associated with the cancellation or change of discounted tickets for authorized society travel of volunteers or staff caused by circumstances beyond the traveler's control. If railroad fare exceeds air fare available at the time, only the air fare cost will be allowed. Rental automobiles are allowed when public transportation would not normally be utilized for personal travel, or when the use of a rental car is more economical than travel by common carrier. All bus travel charges are allowable.
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DISCUSSION ITEMS
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REPORTS
40. AD HOC COMMITTEES
40A. SEPOC – Land
The SEPOC report is in the e-Agenda Book. Chair Land announced that SEPOC activities would reside under the auspices of the Professional Practices Committee, effective immediately.
40B. 60th Anniversary – Aylor/Hoelzeman
No report.
41. EXECUTIVE COMMITTEE MEMBERS
41A. President-Elect - Williams
The president-elect report is in the e-Agenda Book.
41B. Vice President, Chapters Activities - Schober
The CAB report is in the e-Agenda Book.
41C. First Vice President, Conferences & Tutorials - Kasturi
The C&T report is in the e-Agenda Book.
41D. Vice President, Educational Activities - Varanasi
The EAB report is in the e-Agenda Book.
41E. Vice President, Electronic Products & Services - Reisman
The EPSB report is in the e-Agenda Book. Vice President Reisman announced that the Digital Library Committee would reside under the auspices of the Publications Board, effective immediately.
41F. Vice President, Publications - Rokne
The Pubs report is in the e-Agenda Book.
41G. Second Vice President, Standards Activities – Land
The SAB report is in the e-Agenda Book.
41H. Vice President, Technical Activities – White
The TAB report is in the e-Agenda Book.
41I. Secretary – Gates
No report
41J. Past President - Engel
No report.
41J. IEEE Division V/VIII Directors – Diamond/ Garcia
The Division V Director Garcia’s report is in the e-Agenda Book. Division VIII Director Diamond gave an oral report.
41K. Computer Editor-in-Chief – Carver
No report.
42. STANDING COMMITTEES
42A. Audit – O’Connell
No report.
42B. Awards - Gates
The Awards Committee report is in the e-Agenda Book.
42C. Computer Society International Design Competition – Clements
The CSIDC report is in the e-Agenda Book.
42D. Constitution & Bylaws – Williams
No report.
42E. Elections – Grant
No report.
42F. Fellows – Zorian
No report.
42G. Finance – Seidman
No report. Seidman made note of the Treasurer’s Report in the e-Agenda Book.
42H. History – Liu
No report.
42I. Intersociety Cooperation – Engel
No report.
Latin America Activities – Barbacci
The Latin America Activities Report is in the e-Agenda Book.
42J. Membership – Engel
The Membership Committee 14 June 2006 meeting agenda is in the e-Agenda Book.
Ombudsman/Member Services Report – Israel
The Ombudsman report is in the e-Agenda Book.
42K. Nominations – Engel
No report.
42L. Personnel and Compensation – Engel
No report.
42M. Planning – Williams
No report.
42N. Professional Practices Committee – Moore
The PPC report is in the e-Agenda Book.
43. OTHER
None
44. STAFF
44A. Publisher - Burgess
The Pubs Office report is in the e-Agenda Book.
44B. Director, Information Technology - Care
The IT&S report is in the e-Agenda Book.
44C. Director, Administration - Doan
The Administration report and four attachments (listed below) are in the e-Agenda Book.
a. April 2006 Membership Report
b. Asia/Pacific Office Report
c. Beijing Service Center Report
d. Moscow Service Center Report
44D. Director, Business & Product Development – Turner
The Business and Product Development report is in the e-Agenda Book.
44E. Director, Volunteer Services – Kelly
The Volunteer Services report and four attachments (listed below) are in the e-Agenda Book.
a. Technical Meetings Final Reports Received Since Last Agenda Book
b. Technical Meetings Approved Since Last Agenda Book
c. Technical Meetings Final Reports Overdue
d. Technical Meetings Schedule
45. SPECIAL ORDERS
None.
46. UNFINISHED BUSINESS OR GENERAL ORDERS
None.
47. NEW BUSINESS
None.
48. GOOD OF THE ORDER
None.
49. ANNOUNCEMENTS
None.
50. NEXT MEETING
The next meeting will be held at 8:30 a.m. on Friday, 3 November 2006 in San Diego, California USA.
51. ADJOURNMENT
The meeting adjourned at 3:00pm EDT.