16 June 06 BoG Minutes 16 June 06 BoG Minutes

APPROVED MINUTES
IEEE COMPUTER SOCIETY
BOARD OF GOVERNORS MEETING

 

16 June 2006
InterContinental Hotel

San Juan, Puerto Rico

1.    Call to Order - Cooper

A meeting of the IEEE Computer Society Board of Governors was held at 8:30 a.m. on 16 June 2006 at the InterContinental Hotel, San Juan, Puerto Rico.  Deborah M. Cooper, president, chaired, with Gerald L. Engel as secretary in the absence of secretary Ann Q. Gates. 

2.    Roll Call/Proxies - Engel

A roll call was held as follows:

A.  Franchised Members

Jean M. Bacon, absent, proxy to Clements
Mark J. Christensen, present
Alan Clements, present
Robert P. Colwell, absent, proxy to Kapur
Annie Combelles, absent, no proxy
Deborah M. Cooper, President, present
George V. Cybenko, present
Antonio Doria, present
Richard H. Eckhouse, present
Gerald L. Engel, Past President, present
Ann Q. Gates, Secretary, absent, proxy to Engel
James D. Isaak, present
Rohit Kapur, present
Rangachar Kasturi, First VP, Conferences & Tutorials, present
Richard A. Kemmerer, present
Susan K. Land, Second VP, Standards Activities, present
Gary McGraw, present
Itaru Mimura, absent, proxy to O'Connell
James W. Moore, present
Brian M. O’Connell, present
Bill N. Schilit, present
Christina M. Schober, VP, Chapters Activities, absent, proxy to Land
Robert H. Sloan, present
Makoto Takizawa, absent, proxy to Engel
Stephanie M. White, VP, Technical Activities, present
Michael R. Williams, President-elect, present

B.      Ex officio Members (without vote):

Doris L. Carver, Computer Editor-in-Chief, present
Stephen L. Diamond, 2005-2006 IEEE Division VIII Director, present
Oscar N. Garcia, 2006-2007 IEEE Division V Director, present
David W. Hennage, Executive Director, present
Sorel Reisman, VP, Electronic Products & Services, present
Jon G. Rokne, VP Publications, present
Stephen B. Seidman, Treasurer, present
Thomas W. Williams, 2006 IEEE Division VII Director-elect, absent
Murali R. Varanasi, VP, Educational Activities, present

3.    Introduction of Guests - Cooper 

The following guests and staff were present:

Angela Burgess

Audrey Kremer

Robert G. Care

Richard Kreter

Violet S. Doan

Michael Lightner

John Harauz

Ming (Mike) Liu

Lynne Harris

John Miller

Reiner Hartenstein

Corey Murphy

Gene F. Hoffnagle

Fernando Naveda

Iwao Hyakutake

Richard Price

Michel Israel

David Schultz

Lowell G. Johnson

Lew Terman

Anne Marie Kelly

Peter Turner

Pamela Kemper

John Walz

 

4.     Approval of Agenda - Cooper

Motion 4:  Seidman moved, Grant seconded, “MOVED, that the agenda be approved, as revised:” Motion carried by voice vote.

                Add item 14A:      Discussion item from Katuri, New Conference Business Model

                Add item 14B:       Discussion item from Burgess, Publications Report

                Add item 17:          Discussion item from Diamond, TAB MOU Status

5.   BLANK

6.   Approval of Minutes of the 10 March 2006 Meeting - Gates

Motion 6:  Williams moved, Varanasi seconded, “MOVED, that the minutes of the 10 March 2006 Board of Governors meeting be approved as is.”  Motion carried. 

7.   Report of the President - Cooper

President Cooper gave an oral report in addition to her written report in the e-Agenda Book. 

8.   Report of the Treasurer - Seidman

Seidman gave the report of the Treasurer, which can be found in the e-Agenda Book. 

9.   Report of the Executive Director - Hennage

Hennage reported on recent activity in the society, which can be found in the e-Agenda Book .

10.  Status of Action Items - Engel

Engel reviewed the status of action items as of 8 May 2006, which can be found in the e-Agenda Book.   Items 3 and 4 remain open. 

ACTION ITEMS 

11.   Consent Agenda

A.    Confirmation of Email Ballot for the 2006 Harlan D. Mills Award Recipient

This item was approved with the approval of the agenda.               

12.   Periodical Page Budgets, Frequencies and Prices for 2007 – Seidman

Motion 12: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the 2007 periodical page budgets, frequencies, and prices recommended by the treasurer.” Motion carried.

 

MEMBER AND NONMEMBER DIGITAL LIBRARY PRICES

Member:

2006

2007

Computer Society Digital Library (CSDL)

$118

$119

Student Computer Society Digital Library

$  59

$  60

Nonmember:

 

 

 

  2006

   2007

Computer Society Library Subscription Plan (CSLSP) – Print

$12,595

$13,395

CSDL

$14,795

$15,695

CSLSP & CSDL

$19,835

$20,995

IEL/ASPP subscriber price for CSDL

$12,595*

$  7,395

Magazines **

 

$  5,995

Pick5 **

 

$  2,995

 

 

PERIODICAL

FREQ

Edit. Pages

MEMBER

STUDENT

IEEE

SIS. SOC

NON-MBR

Print & Online

Print & Online

Print

Print

Print

Computer

12

1128

$48

$24

n/a

$135

$1,250

Annals

4

400

$33

$17

$43

$43

$455

CAL

4

56

$28

$14

$58

$59

$95

CG&A

6

612

$42

$21

$72

$73

$840

CISE

6

612

$45

$23

$75

$76

$595

D&T

6

648

$39

$20

$69

$70

$595

IS

6

564

$41

$21

$71

$72

$770

IC

6

594

$42

$21

$72

$73

$775

IT Pro

6

408

$40

$20

$70

$71

$610

Micro

6

564

$39

$20

$67

$68

$730

MultiMedia

4

408

$37

$19

$67

$68

$645

PvC

4

408

$41

$21

$54

$55

$570

S&P

6

552

$24

$12

$28

$29

$585

Software

6

644

$47

$24

$77

$78

$815

TCBB

4

528

$35

$18

$65

$66

$395

TC 

12

1776

$45

$23

$75

$76

$1,550

TDSC

4

336

$31

$16

$61

$62

$295

TKDE

12

1776

$47

$24

$77

$78

$1,010

TMC

12

1440

$40

$20

$70

$71

$640

TPDS

12

1776

$43

$22

$73

$74

$1,095

TPAMI

12

2192

$49

$25

$79

$80

$1,525

TSE

12

928

$38

$19

$68

$69

$1,430

TVCG

6

1984

$39

$20

$69

$70

$795

DSO

12

240

n/a

n/a

n/a

n/a

$165*

 

13.   Member Fee for 2007 - Seidman

Motion 13: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society sets the society membership fee for 2007 at $48.” Motion carried.

14.    Discussion Items 

 

A.      New Conference Business Model Kasturi

First Vice President Kasturi gave a presentation to the board regarding the proposed new conference business model. 

B.      Publications Report - Burgess

Publisher Burgess gave a presentation to the board regarding the annual magazine and transactions review.   

15.   SC 2006 Funding Request for Educational Programs – Seidman

Motion 15: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the SC2006 funding proposals for $308,945 as presented and recommended by the Finance Committee.” Motion carried. 

16.   Infrastructure Funding Request and 2006 Budget Amendment - Seidman

Motion 16: Seidman moved for the Finance Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the infrastructure funding request as recommended by the Finance Committee.” Motion carried by hand count.

Motion 16.1: Garcia moved, Christensen seconded, “MOVED, that the Board of Governors of the IEEE Computer Society postpone the vote on action item 16 until after lunch to allow for further discussion.” Motion to postpone carried by hand count.

17.     Status of MOU with TAB – Diamond

Division V Director Diamond gave an update on the status of the society’s request for a proposed MOU with TAB. 

18.    Approval of Final 2007 Board of Governors Meetings & Election Schedule – Williams/Grant

Motion 18:  Williams moved, Engel seconded, "MOVED, that the Board of Governors of the IEEE Computer Society approves the final 2007 board of governors meetings and election schedule, with the corrected 9 November 2007 meeting date." Motion carried.

F I N A L

2007 Board of Governors Meetings & Election Schedule

 

EVENT

DATE

1

Schedule and call for board/officer recommendations to Nominations Committee

February issue

 

Schedule and call for 2009 IEEE Division V Delegate-Director-Elect recommendations to Nominations Committee published in Computer

February issue

2

First BOARD OF GOVERNORS MEETING, Sheraton Vancouver Wall Centre Hotel, Vancouver, Canada

9 February

 

2008 IEEE Division VIII Delegate-Director-Elect slate approved at first BOARD OF GOVERNORS MEETING, Sheraton Vancouver Wall Center Hotel, Vancouver, Canada

9 February

3

Nominations Committee slate of officer and board candidates due to Board of Governors

20 April

4

Recommendations from membership for board/officer nominees mailed to Nominations Committee

27 April

5

Last day for board/officer petition candidates to be submitted to Board secretary

8 May

6

Second BOARD OF GOVERNORS MEETING, Sheraton Gateway Hotel, Los Angeles, California USA

18 May

7

Periodical page budgets and prices and board/officer candidates approved at second BOARD OF GOVERNORS MEETING, Sheraton Gateway Hotel, Los Angeles, California USA

18 May

8

Last day for 2008 IEEE Division VIII Delegate-Director-Elect petition candidates to be submitted to IEEE

8 June

 

9

Board-selected candidate statements, biographies and pictures due in the Publications Office

30 June

10

Board-approved slate and call for petition candidates published in Computer

July Issue

11

Last day for members to submit board/officer petition candidates (with statements/biographies and pictures)

31 July

12

Schedule and call for 2009 IEEE Division V Delegate-Director-Elect recommendations to Nominations Committee published in Computer

August Issue

13

Ballots mailed

7 August

14

Candidate statements/biographies published in Computer

September Issue

15

Ballots returned and tabulated

2 October

16

Nominations Committee makes recommendations to Board of Governors for 2009 IEEE Division V Delegate-Director-Elect

5 October

17

Third BOARD OF GOVERNORS MEETING, CasaMagna Marriott, Cancun, Mexico

9 November

18

2009 IEEE Division V Delegate-Director-Elect slate approved at third BOARD OF GOVERNORS MEETING, CasaMagna Marriott, Cancun, Mexico

9 November

19

Election results published in Computer

December Issue

 

EXECUTIVE SESSION BEGINS 

19.    Board of Governors Consent to Presidential Appointment of Editor(s)-in-Chief – Rokne

A.      Computer Term 1 January 2007 through 31 December 2008

Motion 19A:  Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of Computer." Motion carried.

Action:  President.  Due: ASAP. BOG 06/06. 19A. Notify the editor-in-chief of Computer of their appointment with a term of 1 January 2007 through 31 December 2008.

B.       IEEE Computer Graphics & Applications Term 1 January 2007 through 31 December 2008

Motion 19B:  Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Computer Graphics & Applications." Motion carried.

Action:  President.  Due: ASAP. BOG 06/06. 19B. Notify the editor-in-chief of IEEE Computer Graphics & Applications of their appointment for a term of 1 January 2007 through 31 December 2008. 

C.      IEEE Internet Computing Term 1 January 2007 through 31 December 2008

Motion 19C:  Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Internet Computing." Motion carried.

Action:  President.  Due: ASAP. BOG 06/06. 19C. Notify the editor-in-chief of IEEE Internet Computing of their appointment for a term of 1 January 2007 through 31 December 2008. 

D.      IEEE Security & Privacy Term 1 January 2007 through 31 December 2008

Motion 19D:  Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Security & Privacy." Motion carried.

Action:  President.  Due: ASAP. BOG 06/06. 19D. Notify the editor-in-chief of IEEE Security & Privacy of their appointment for a second term of 1 January 2007 through 31 December 2008.

E.       IEEE Transactions on Computer Graphics Term 1 January 2007 through 31 December 2008

Motion 19E:  Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Transactions on Computer Graphics." Motion carried.

Action:  President.  Due: ASAP. BOG 06/06. 19E. Notify the editor-in-chief of IEEE Transactions on Computer Graphics of their appointment for a term of 1 January 2007 through 31 December 2008.

F.       IEEE Transactions on Computers–Term 1 January 2007 through 31 December 2008

Motion 19F:  Rokne moved for the Publications Board, "MOVED, that the Board of Governors of the IEEE Computer Society consents to the presidential appointment of the editor-in-chief of IEEE Transactions on Computers." Motion carried.

Action:  President.  Due: ASAP. BOG 06/06. 19F. Notify the editor-in-chief of IEEE Transactions on Computers of their appointment for a term of 1 January 2007 through 31 December 2008. 

20.     Approval of Award Recipients – Land (for Awards Chair Gates)               

A.      Special Recognition for COMPSAC Organizers

Motion 20A:  Land moved for the Awards Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approve the Awards Committee’s recommendation for a one-time special award to be presented to Stephen Yau and Dick Simmons for almost 30 years of sustained outstanding contributions in establishing COMPSAC as the IEEE Computer Society signature conference on software technology.”Motion carried by acclamation. 

21.     Selection of 2007 Office and Board Candidates – Engel

Motion 21:  Engel moved for the Nominations Committee, “MOVED, that the Board of Governors of the IEEE Computer Society approves the candidate slate as presented by the Nominations Committee.” Motion carried.

Action:  ED.  Due: ASAP.  BOG 06/06.  21.  Forward the board-approved slate to IEEE.

EXECUTIVE SESSION ENDS

22.       BLANK 

23.       2006 Budget Amendments – Seidman

A.      Capital Budget
         None brought forward.

B.      See items 15 and 16 

24.          BLANK 

25.          Amendments to the Society BylawsWilliams

None brought forward. 

26.          Policies & Procedures Manual Revisions - Cooper

None brought forward.  Williams reported on one PPM revision that was passed by the Executive Committee at its 14 June 2006 meeting:

A. PPM Section 16.4 Travel Regulations

16.3.3.4 Permissible Charges

All travel expenses must be reasonable and customary. Air fare will not be budgeted to exceed less than or equal to standard coach fare is permitted. Discounted fares should be used when available. The society will pay penalties associated with the cancellation or change of discounted tickets for authorized society travel of volunteers or staff caused by circumstances beyond the traveler's control. If railroad fare exceeds air fare available at the time, only the air fare cost will be allowed. Rental automobiles are allowed when public   transportation    would   not    normally   be utilized for personal travel, or when the use of a rental car is more economical than travel by common carrier. All bus travel charges are allowable.

27.         BLANK

28.         BLANK 

29.         BLANK 

30.         BLANK 

31.         BLANK 

32.         BLANK 

33.         BLANK

34.         BLANK     

DISCUSSION ITEMS 

35.          BLANK 

36.          BLANK 

37.          BLANK

38.          BLANK

39.          BLANK 

REPORTS

40.          AD HOC COMMITTEES 

40A.       SEPOCLand

The SEPOC report is in the e-Agenda Book.  Chair Land announced that SEPOC activities would reside under the auspices of the Professional Practices Committee, effective immediately.

40B.       60th AnniversaryAylor/Hoelzeman

No report.

41.           EXECUTIVE COMMITTEE MEMBERS 

41A.       President-Elect - Williams

The president-elect report is in the e-Agenda Book. 

41B.       Vice President, Chapters Activities - Schober

The CAB report is in the e-Agenda Book. 

41C.       First Vice President, Conferences & Tutorials - Kasturi

The C&T report is in the e-Agenda Book.

41D.       Vice President, Educational Activities - Varanasi

The EAB report is in the e-Agenda Book.

41E.        Vice President, Electronic Products & Services - Reisman

The EPSB report is in the e-Agenda Book. Vice President Reisman announced that the Digital Library Committee would reside under the auspices of the Publications Board, effective immediately.

41F.        Vice President, Publications - Rokne

The Pubs report is in the e-Agenda Book. 

41G.       Second Vice President, Standards Activities – Land

The SAB report is in the e-Agenda Book. 

41H.       Vice President, Technical Activities – White

The TAB report is in the e-Agenda Book. 

41I.         Secretary – Gates

No report

41J.        Past President - Engel

No report. 

41J.        IEEE Division V/VIII DirectorsDiamond/ Garcia

The Division V Director Garcia’s report is in the e-Agenda Book.  Division VIII Director Diamond gave an oral report. 

41K.       Computer Editor-in-Chief – Carver

No report. 

42.          STANDING COMMITTEES

42A.       AuditO’Connell

No report.

42B.       Awards - Gates

The Awards Committee report is in the e-Agenda Book. 

42C.       Computer Society International Design CompetitionClements

The CSIDC report is in the e-Agenda Book. 

42D.       Constitution & BylawsWilliams

No report. 

42E.        ElectionsGrant

No report. 

42F.        Fellows – Zorian

No report. 

42G.       FinanceSeidman

No report.  Seidman made note of the Treasurer’s Report in the e-Agenda Book.

42H.       HistoryLiu

No report.

42I.         Intersociety Cooperation – Engel

No report.

                Latin America Activities – Barbacci

                The Latin America Activities Report is in the e-Agenda Book.

42J.        MembershipEngel

The Membership Committee 14 June 2006 meeting agenda is in the e-Agenda Book.

                Ombudsman/Member Services Report – Israel

 The Ombudsman report is in the e-Agenda Book.

42K.       NominationsEngel

No report.

42L.        Personnel and Compensation – Engel

No report.

42M.       Planning – Williams

No report. 

42N.       Professional Practices Committee – Moore

The PPC report is in the e-Agenda Book. 

43.          OTHER

None

44.          STAFF 

44A.       Publisher - Burgess

The Pubs Office report is in the e-Agenda Book. 

44B.       Director, Information Technology - Care

The IT&S report is in the e-Agenda Book. 

44C.       Director, Administration - Doan

The Administration report and four attachments (listed below) are in the e-Agenda Book.

a.       April 2006 Membership Report
b.      
Asia/Pacific Office Report
c.       Beijing Service Center Report
d.       Moscow Service Center Report    
       

44D.       Director, Business & Product Development Turner

The Business and Product Development report is in the e-Agenda Book. 

44E.        Director, Volunteer ServicesKelly

The Volunteer Services report and four attachments (listed below) are in the e-Agenda Book.

a.       Technical Meetings Final Reports Received Since Last Agenda Book
b.      
Technical Meetings Approved Since Last Agenda Book
c.       
Technical Meetings Final Reports Overdue
d.      
Technical Meetings Schedule 

45.     SPECIAL ORDERS

None.

46.   UNFINISHED BUSINESS OR GENERAL ORDERS

None.

47.    NEW BUSINESS

None.

48.     GOOD OF THE ORDER

None.

49.    ANNOUNCEMENTS

None.

50.    NEXT MEETING

The next meeting will be held at 8:30 a.m. on Friday, 3 November 2006 in San Diego, California USA.

51.   ADJOURNMENT

The meeting adjourned at 3:00pm EDT.

 

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