Uploading Instructions for ScholarOne Manuscripts
In the ScholarOne Manuscripts (formerly Manuscript Central) Author Center, you will upload all files associated with your manuscript submission. Those files may include the following:
- Text of your article with the figures inserted into the document. Prepare your manuscript using a word processing program and save it as a .doc, .pdf, .rtf, or .ps file. Any of these file types will be converted to .pdf format. Please note the following:
a. Other file types such as Excel spreadsheets, QuickTime movies, PowerPoint presentations, or other image types, may be uploaded but ScholarOne Manuscripts will not convert these to .pdf format. The magazine staff, editors, and reviewers will only be able to view these unconverted files if they have the appropriate software on their computers.
- Any figures, saved in .jpg, .gif, .tif or .eps format.
- Any tables saved separately as images or inserted into the text document.
To Upload Your Files
- Click on "*Click here to submit a new manuscript."
- Select the manuscript type from the pull-down menu. The manuscript types might vary from magazine to magazine.
- Follow the remaining uploading steps as guided by the system.
- When you reach the file uploading step, click the "Browse" button, locate the document you want to upload, and select the appropriate file designation. For any other supporting documents, please indicate clearly what the document is as well as its format (MS Excel, MS PowerPoint, etc.). Repeat for each file. Click the "upload files" button.
- Review and submit. If you have overlooked an item or step, the system will prompt you to complete it before allowing a successful upload.
Guidelines for All Users
- The system will not automatically convert presentations created in Microsoft PowerPoint into images viewable on a Web browser. It is advised that you convert each PowerPoint presentation into a .tif, .jpg, or .gif, saved separately.
- When inserting figures into your text documents, please make sure they are readable. Many figures contain miniscule characters such as numbers on a chart or graph. If these characters are not easily readable in your text document, they will most likely be illegible in the .pdf created by the system. Certain image formats such as .jpg and .gif do not have high resolutions, so you may elect to save your figures and insert them as .tif instead.
- You can insert a PowerPoint presentation into your text document in Word by selecting "Insert" > "Object" and selecting the tab "Create From File." Then click "Browse," find your PowerPoint presentation, and click "Insert." You can resize your artwork inside Word.
- Please use simple file names when saving all your documents and avoid special characters such as [brackets], (parentheses), punctuation marks (?, !), and symbols such as @, #, &, $, and %.
- Avoid spaces in your file names: instead of "Figure 1 Author.gif," save your file as "Figure1.gif."
Guidelines for Macintosh Users
- In addition to using simple, short file names when saving your documents, you must type the extension at the end of the file name you choose. The file extensions are as follows:
.doc - Microsoft Word documents
.rtf - Rich Text Format
.jpg - Joint Photographic Group format (known on an Apple as JPEG)
.gif - Graphic Interchange Format
.tif - Tagged Image File format (known on an Apple as TIFF). Please do NOT include the second "F" in your extension.
.ppt - PowerPoint presentation
.xls - Microsoft Excel spreadsheet
.pdf - Portable Document Format
.eps - Encapsulated PostScript
.mov (or .qt) - QuickTime movie
- In order to view manuscripts for review, you must install Adobe Acrobat Reader, which you can download from the login screen of ScholarOne Manuscripts. There are seven Macintosh computer formats to choose from. If you are not sure which one to use, you might want to ask your system administrator before downloading.
- After downloading and installing the program, users of both Netscape and Internet Explorer will have to configure their browsers to use Acrobat to read .pdfs.