We are happy to announce the IEEE-CS T&C Board has approved a simplified budget review process for renewing CS conferences.

 

This is an optional alternative to submitting full budget details within CIMA, available to conferences that previously closed without deficits. This process only requires filling in the totals for the major expense and revenue categories (and providing a copy of your working budget file). This alternative represents a significant reduction in the number of financial data fields to be completed within the CIMA system – while still fulfilling the requirements for the CS budget review process.

 

 

NOTE: Please review the following information carefully before attempting to submit your conference’s budget using the simplified budget review process.

1.      New conferences must complete the full budget form within CIMA and will undergo a detailed budget review.

2.      Renewing conferences that ended in a deficit must complete the full budget form within CIMA and undergo a detailed budget review.

3.      This reduced level of data submission does not eliminate the requirement for existing non-budgetary information within the CIMA budget sheet, such as paper submission numbers and banking information (see attached example).

4.      If you choose to submit only the totals for the major expense and revenue categories, you must provide a file copy of your full working budget. The working budget file may be in whatever format you normally use to create the budget (i.e., Excel, QuickBooks, Quicken, PDF, etc.).

5.      If you choose to adopt the simplified budget review process within CIMA, your CS meeting planner will only perform a high-level budget review based on the totals. They will not automatically review the details of your budget file for accuracy, nor will they require you to provide back-up documentation to verify costs.

6.      Upon your request, our experienced and professional CS meeting planners will provide budgeting assistance and/or a detailed review before completing your budget. You can then choose to accept their advice, or not, at your own discretion.

NOTE: We highly recommend taking advantage of your CS meeting planner’s assistance; they constantly watch for any financial trends that may potentially impact conferences, and pay attention to the latest Meeting Industry practices.