Attend a conference
The IEEE Computer Society annually sponsors a wide range of geographically diverse technical conferences, symposiums, and workshops dedicated to providing computing professionals with innovative forums designed to facilitate the identification, creation, capture and exchange of highly peer-reviewed scientific and technological knowledge that benefits our members, the profession, and humanity.
IEEE Computer Society hosts many of the computing world's premier technical conferences. Attracting the brightest minds in computing today, IEEE Computer Society's nearly 200 conferences, workshops, and symposiums provide a venue for sharing ideas, keeping abreast of new technologies, and building professional relationships. Search the calendar to find a conference in your technical subspecialty.
IEEE sponsors more than 1,100 annual conferences and meetings worldwide. IEEE is also highly involved in the technical program development of numerous events including trade events, training workshops, job fairs, and other programs.
Free membership in Technical Committees, Councils and Task Forces is a superb opportunity to network and stay ahead of the state of the art. These groups meet at conferences or through electronic dialogue, and range in size from 500 to 8,000 members. Many distribute complimentary newsletters containing valuable technical information.
Organize a conference
Are you planning to host a conference, workshop, or symposium to bring together top researchers, academics, and industry members in your technical specialty? Consider an IEEE Computer Society sponsorship or co-sponsorship to give your event the credibility of the world's leading organization for computing professionals.
Financial sponsorshipWhen the IEEE Computer Society is the full financial sponsor, it accepts all financial and legal liability and owns all assets. General and finance chairs: please complete the application one year ahead of the meeting to allow time to obtain Technical Committee approvals and endorsements, negotiate and approve contracts, and allow time for promotion.
For renewing conferences in good standing, organizers can take advantage of the new Two-Part Approval Process.
The first step in applying for financial sponsorship is seeking endorsement from the Technical Committee in your subject area.
Financial co-sponsorshipFinancial co-sponsorship is where the IEEE Computer Society shares in the financial and legal liabilities and assets with another nonprofit organization or IEEE Society as outlined in an MOU or steering committee charter. The IEEE Computer Society share shall be at least 50 percent for new meetings. Advance loans and surpluses or losses are shared in proportion to the commitment. General and finance chairs: please complete the application one year ahead of the meeting to allow time to obtain Technical Committee approvals and endorsements, negotiate and approve contracts, and allow time for promotion.
Technical co-sponsorshipTechnical co-sponsorship is where IEEE Computer Society volunteers and members actively participate in the meeting's technical program committee but the Computer Society accepts no financial or legal liability for the meeting. You can use the IEEE and IEEE Computer Society logos for your conference and the conference will be listed in the IEEE Computer Society conference calendar, but may not use IEEE in the conference name. In addition, the dates of the conference must not overlap IEEE conferences in the same subject area. You will also need a Statement of Benefits from the appropriate Technical Committee or Council.
IEEE Computer Society's Conference Publishing Services
The IEEE Computer Society's Conference Publishing Services (CPS) produces high-quality, peer-reviewed conference publications in print, digital and online products. Our goal is to make the publishing process as effortless as possible for both organizers and authors.
Why CPS?
CPS provides an online conference publishing system.
CPS Online, the Computer Society's online collaborative conference publishing system, provides you with a Web-based project management tool that you can access 24/7 to find out the real-time status of your conference. CPS Online lets you submit six variations of quotes, check scheduling, and let you and your authors upload files with any Web browser.
CPS conducts the quality assurance.
Papers submitted through the Online Author Kit are all put through a rigorous quality-control process so that they are both print and Xplore compliant.
CPS submits your papers in the CSDL and Xplore.
CPS prides itself on the timely submission of conference media to the CSDL and Xplore. All conferences and conference proceedings must meet IEEE's quality standards.
CPS takes care of the paperwork.
CPS editors make sure necessary paperwork is filed. They obtain l required copyrights, Library of Congress/ISSN, ISBN and other bibliographical registration details. All of the author papers in your publication will have a Digital Object Identification Number (DOI), allowing for easy searches and protection against plagiarism.
CPS helps protect your conference's reputation.
CPS understands the importance of a conference's reputation. That's why we offer the protection of the IEEE No-show policy. If a presenter doesn't attend a conference without legitimate reason, the conference organizer has the right to pull their paper from final posting to the CSDL, Xplore, and indexing. This gives organizers another tool to make sure their conference never picks up the reputation as a paper mill event.
CPS handles shipping and delivery.
All the work that goes into creating a conference publication can be undone by one simple word: Customs. CPS recognizes the importance of staying on top of shipping and works extensively with international shipping representatives to make sure conference media is delivered on time, every time.
CPS makes sure your publications look professional.
CPS has highly skilled graphic artists on staff to make sure your conference publication looks as professional as the work inside. They will work with the editor and conference organizer to give each conference a unique look for all media types. In addition, there's no additional charge for four-color cover art.
CPS handles the indexing.
Conference publications published by CPS are submitted for indexing through INSPEC, the leading English-language bibliographic information service providing access to the world's scientific and technical literature in physics, electrical engineering, electronics, communications, control engineering, computers and computing, and information technology. All CPS conference publications are also submitted for indexing to EI's Engineering Information Index, Compendex, and ISI Thomson's Scientific and Technical Proceedings, ISTP/ISI Proceedings, and Current Contents on Diskette. IEEE conference publications may also be indexed into specialized indexing services based on their content topic.
CPS handles the marketing.
A large part of our publication process includes worldwide distribution through IEEE library subscription plans to an array of technical, academic, and corporate libraries. Equally important is marketing your publication to Computer Society members, customers, major technical booksellers, and wholesalers. An important part of the service CPS provides is making sure your publication is properly registered with the international organizations that allow for more efficient marketing of your publication by CPS, IEEE, booksellers, libraries, universities, wholesalers, and distributors. This allows your publication to reach a large, global audience beyond your meeting's attendees.
Call +855.727.3632 or email cpspublishing@computer.org.
Financial SponsorshipWhen the IEEE Computer Society is the full financial sponsor, it accepts all financial and legal liability and owns all assets. General and finance chairs: please complete the application one year ahead of the meeting to allow time to obtain Technical Committee approvals and endorsements, negotiate and approve contracts, and allow time for promotion.
For renewing conferences in good standing, organizers can take advantage of the new Two-Part Approval Process.
The first step in applying for financial sponsorship is seeking endorsement from the Technical Committee in your subject area.
Financial Co-SponsorshipFinancial co-sponsorship is where the IEEE Computer Society shares in the financial and legal liabilities and assets with another nonprofit organization or IEEE Society as outlined in an MOU or steering committee charter. The IEEE Computer Society share shall be at least 50 percent for new meetings. Advance loans and surpluses or losses are shared in proportion to the commitment. General and finance chairs: please complete the application one year ahead of the meeting to allow time to obtain Technical Committee approvals and endorsements, negotiate and approve contracts, and allow time for promotion.
Technical Co-SponsorshipTechnical co-sponsorship is where IEEE Computer Society volunteers and members actively participate in the meeting's technical program committee but the Computer Society accepts no financial or legal liability for the meeting. You can use the IEEE and IEEE Computer Society logos for your conference and the conference will be listed in the IEEE Computer Society conference calendar, but may not use IEEE in the conference name. In addition, the dates of the conference must not overlap IEEE conferences in the same subject area. You will also need a Statement of Benefits from the appropriate Technical Committee or Council.
With CPS, you get to choose the media types that work best for your conference audience, including:
Books: Choose from printed standard US, European, or 6 x 9 versions of conference publications.
Books with CD/DVDs: Order a CD or DVD in addition to a printed book. The content on the CD or DVD can be the same or different from the book.
CD-ROMs: Order a CD-ROM in eGuide format that lets attendees search conference paper by session, author, or keyword, with professionally designed label.
DVDs: Order a DVD in eGuide format that lets attendees search conference paper by session, author, or keyword, with professionally designed label and multimedia files included.
USB/flash drives: Take advantage of multiple drive styles and packaging options.
SD cards: Take advantage of this more compact alternative, with the same storage capacity as a USB/flash drive.
Editorial-only: Receive an electronic copy of the manuscript so you can produce your physical media locally.
Conference programs: Have our graphic artists design your conference program for physical or mobile application distribution.
WebPub: Have the Computer Society host your conference webpage, complete with user login, password protection, sponsorship logos, front matter, and author papers.
Abstract book: Order an abstract book containing front matter and abstracts for accepted papers to supplement your electronic media option.
Publication packages: Choose a package that meets your needs with a combination of any of the above products.
Call +855.727.3632 or email cpspublishing@computer.org.
Conference Publishing Services is committed to helping guide your paper through the submission process. You will receive instructions from your conference organizer or a CPS editor on how to submit and format your paper. Below are the answers to some frequently asked questions from authors:
How long should my paper be?
Your conference's Publication Committee sets maximum page limits for categories of papers (regular, long, short, poster, position, workshop, or abstract). Conferences may set surcharges for papers beyond the specified maximum lengths. If your paper goes beyond the set length, you may seek approval from your Publications Chair and pay for extra pages when you register, before submitting your paper.
What template should I use?
Your conference will include the required paper template in its author kit, configured for your conference. If you know your conference's trim size, you can also download the appropriate template from the IEEE Manuscript Templatespage.
How are electronic papers handled?
Each conference has a submission site for electronic papers. As the final paper submission deadline approaches, CPS editors will check that submitted PDFs are acceptable for print and electronic use. When a paper doesn't pass the QA process, CPS editors will update the paper's status and request a replacement file from either the submitting author or conference representative.
Are paper layouts ever adjusted?
Because of time constraints in producing conference publications, instead of rejecting an improperly formatted paper, CPS editors may adjust layouts by scaling and moving content to fit within margins. Layout adjustment can be time-consuming, but is typically more efficient than asking submitting authors to revise papers.
Will my CPS-published conference publication be included in the IEEE digital libraries?
CPS-published conference publications are submitted to IEEE Xplore and the IEEE Computer Society Digital Library (CSDL). All conferences and conference proceedings must meet IEEE's quality standards. IEEE reserves the right not to publish any proceedings that do not meet these standards.
Will my CPS-published conference publication be indexed by professional indexing services?
An abstract and index entry for your submission will be included within Elsevier's Ei Compendex database if your submission is available in full-text PDF format and your submission includes an author-submitted abstract. If your submission is available in full-text PDF but does not include an abstract, only bibliographic information will be included in Ei Compendex.
What's the difference between publishing and printing a conference publication?
Publishing a conference publication includes distributing the product as widely as possible to various technical, academic, and corporate libraries around the world and submitting the proceedings for professional indexing. The distribution of any conference publication beyond the meeting allows other computing professionals access to the work and authors to reference these papers in their own work. Printing of a conference proceedings only includes distribution for that event.
Can I change the quantity and page counts in the CPS quote or publication agreement during production?
Conferences can change the quantity or page count up until one week prior to the press date. As long as the quantity or page count does not vary by more than 10 percent, the quoted price estimate will stand. If the numbers change by more than 10 percent, you can use CPS Online to request an updated quote at any time prior to the week before your press date. Keeping your CPS editor informed will help them prepare for the changes.
Andrea Thibault-Sanchez, CPS Quotes and Acquisitions,athibault@computer.orgAndrea joined the Computer Society 2008 as the Quotes and Acquisitions representative. Prior to life at the Computer Society, she worked in the financial services sector for five years with duties ranging from account administration and investment analytics. She attended the University of California, Irvine and graduated with a B.A. in English and Philosophy. As for hobbies, Andrea enjoys playing tennis, reading, and traveling.
Silvia Ceballos, CPS Production Supervisor, sceballos@computer.org
Silvia joined the Computer Society in 2005 as a Production Editor for Conference Publishing Services and is now the Supervisor to this department. Prior to life at the Computer Society, she worked in the finance department for a car dealership. She attended the University of California, Irvine and graduated with a B.A. in English and Sociology. When not working on conference proceedings, she enjoys traveling and watching movies.
Bob Werner, Senior CPS Production Editor, bwerner@computer.org
A transplant from Evansville, Indiana, Bob moved to Pasadena, California with his family in 1960. He attended UCLA received a BA in English. After a few years of working after graduation Bob began taking night classes in English for the Master's program at UCLA and completed his Master's studies in 1979. After working in the aerospace industry, Bob began his career with the Computer Society in 1990 and has recently celebrated his 20th anniversary. He has witnessed the huge growth in the computer industry in those years, especially the amazing developments in desktop publishing.
Patrick Kellenberger, Lead CPS Production Editor, pkellenberger@computer.org
Patrick has been a Production Editor for Conference Publishing Services since May 2006. He graduated from the University of California, Irvine, with a B.A. in Political Science and Sociology. Patrick has over seven years experience as an editor for a variety of publications and has also worked in newspaper advertising, where he received multiple awards for excellence in sales. His hobbies include movies, a variety of sports, and bad television.
Juan Guerrero, CPS Production Editor, jeguerrero@computer.org
Previous to his career as a Conference Publishing Services assistant editor, Juan Guerrero worked for the Eastern Group Publishing's Commerce Comet as a news reporter and at East Los Angeles College Campus News as an online editor. Juan received his associate's degree in Journalism from East Los Angeles College. He furthered his academic career by attending Long City College, studying creative writing and magazine design. Juan has a deep interest in computers and programming languages beginning with his first computer, a TRS-80. Today, Juan enjoys consuming manuals on web design and programming languages, following current technology trends and endeavors, reading literary authors and watching sci-fi movies.
Lisa O'Conner, CPS Production Editor, loconner@computer.org
Born and raised in California. Lisa is a graduate of California State Polytechnic University, Pomona with a B.A. in English. She worked as an advertising assistant at McGraw-Hill Dodge Construction News for 2 years and a Production Editor with IEEE Computer Society for 13 years. Outside of work, Lisa enjoys taking care of her family and attending church.
Alicia Stickley, Senior Manager, Publishing Services
Alicia is the Senior Manager of Publishing Services, and has been with the IEEE Computer Society since 1996. In addition to leading the CPS team, she also heads up the Transactions and online publishing groups. A graduate of California State University, Fullerton, she holds degrees in art history and French. Alicia has extensive experience in publishing and managing best practices and approaches for publication manufacture and distribution. Always interested in where else publishing can take us, she is currently pursuing a stronger integration between print and online presentation of published work, as well as online-only publishing solutions.
Where technology takes center stage
IEEE Computer Society hosts many of the computing world's premier technical conferences, from the IEEE International Conference on Software Engineering to IEEE Visualization and SC. Attracting the brightest minds in computing today, the IEEE Computer Society's nearly 200 conferences, workshops, and symposiums provide a venue for sharing ideas, keeping abreast of new technologies, and building professional relationships with your peers. Adhering to the highest standards for paper selection, IEEE Computer Society conferences are the place where technology leaders come to exchange ideas.
