CPS collects from all our conference author electronics files (PDFs) of their papers to be used in the Conference Publication chosen format and for use in the Computer Society Digital Library (CSDL) and IEEE Xplore.
Each Conference has a submission site for their electronic papers and as the final paper submission deadline approaches, CPS editors monitor our "Papers" database submissions as they arrive. Upon receiving the final papers, your CPS editor will immediately begin a Quality Assurance process to insure the PDF files submitted will be acceptable for both print and electronic use. This is a follow-up process that assumes authors used the IEEE PDF eXpress™ online tool before submitting their final papers. When a paper does not pass this QA process, CPS editors will update the paper's status and request a replacement file from either the submitting author or the conference representative, depending on the conference's choice of how communications with authors should be handled.
Because of the time constraints normally faced in producing a conference publication, instead of immediately rejecting a paper that is improperly formatted, CPS editors will attempt to adjust the layout of the paper by scaling and moving the content to best fit within the proper outer margins. In most cases, this can be done without editing the content of the paper, allowing ownership of the content and context of the submitted "camera-ready" paper to remain with the submitting author. This type of layout adjustment can be a time-consuming process, but is typically more efficient than requesting a submitting author to immediately revise their paper.