Confernce Publishing Services

Paper formatting instructions for publishing with IEEE Computer Society's Conference Publishing Services


Templates specific to your conference will be provided to you via the author kit. These templates will be configured for the correct composition your conference is using. The following templates below, are general templates designed for conferences using an US Letter (8.5" x 11") trim size.

Electronic Papers

CPS collects from all our conference author electronics files (PDFs) of their papers to be used in the Conference Publication chosen format and for use in the Computer Society Digital Library (CSDL) and IEEE Xplore.

Each Conference has a submission site for their electronic papers and as the final paper submission deadline approaches, CPS editors monitor our "Papers" database submissions as they arrive. Upon receiving the final papers, your CPS editor will immediately begin a Quality Assurance process to insure the PDF files submitted will be acceptable for both print and electronic use. This is a follow-up process that assumes authors used the IEEE PDF eXpress™ online tool before submitting their final papers. When a paper does not pass this QA process, CPS editors will update the paper's status and request a replacement file from either the submitting author or the conference representative, depending on the conference's choice of how communications with authors should be handled.

Because of the time constraints normally faced in producing a conference publication, instead of immediately rejecting a paper that is improperly formatted, CPS editors will attempt to adjust the layout of the paper by scaling and moving the content to best fit within the proper outer margins. In most cases, this can be done without editing the content of the paper, allowing ownership of the content and context of the submitted "camera-ready" paper to remain with the submitting author. This type of layout adjustment can be a time-consuming process, but is typically more efficient than requesting a submitting author to immediately revise their paper.

PDF Express

IEEE PDF eXpress is an IEEE-sponsored online tool, freely available to assist conference organizers and authors in complying with the latest IEEE requirements for PDF files.

IEEE PDF eXpress will:

  • Help authors convert a wide range of application formats to IEEE Xplore-compatible PDFs
  • Check author-created PDFs and report whether or not they are IEEE Xplore-compatible
  • Provide assistance to correct problems with PDFs
  • Improve the quality of your publication
  • Ensure that your conference publication will be posted on IEEE Xplore in the shortest time possible
  • Extend the reach and value of your conference papers

IEEE PDF eXpress is not a manuscript-collection system and does not replace the conference's submission system. Once authors verify that they have IEEE Xplore-compatible versions of their manuscripts, they will still need to upload the files to the specified final submission site.


How does it Work?

Using the Final submission site for your Conference:

  1. Click the PDF eXpress™ button to open the program. 
    (PDF eXpress will open in a new browser window)
  2. Click button: "First time logging in click here"
  3. Enter Conference ID
  4. Enter your email address
  5. Choose a password
  6. Continue to enter information as prompted (You will receive an email confirming the successful creation of your account).
  7. Upload either your source file or PDF file for Conversion; and/or PDF Checking
  8. Use PDF eXpress to obtain an IEEE Xplore™-compatible PDF file.
      1. The site contains extensive instructions, resources, and helpful hints.
      2. Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.
      3. You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress™ creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.
      4. Technical support via email and telephone is available if you experience trouble in creating your PDF.
      5. If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise the system will e-mail you a copy of your IEEE Xplore™-compatible PDF file.

If you have any questions, please do not hesitate to contact your editor or the IEEE PDF help desk at If you have technical questions regarding PDF eXpress™ Web site, please contact the PDF eXpress™ support staff at

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