Policies & Procedures Manual and Operations Handbooks

Updated January 2015

SECTION 8 MEMBER AND GEOGRAPHIC ACTIVITIES BOARD

8.1 MEMBERSHIP

The Member and Geographic Activities Board (MGA) shall be chaired by the vice president for Member and Geographic Activities as provided in the bylaws and shall consist of the following members appointed by the vice president: the vice chair for the Member Engagement Committee and the chairs of its standing subcommittees; the vice chair for the Special Technical Communities (STC) and the STC deputy chair; and chairs of any other standing committees established by the MGA in accordance with the provisions of the bylaws. The vice president may appoint up to two additional members to the MGA. In addition, any Computer Society representatives to IEEE MGA member development committees or other membership-related committees shall be ex officio, non-voting members of the MGA.

8.1.1 Liaison Representatives

The vice presidents of other Computer Society boards may appoint an ex officio, non-voting representative to the MGA.

8.2 RESPONSIBILITIES

The MGA shall provide leadership in the Society for member development and member-related activities including member services, programs to support special technical communities and professional and student chapters, and such other promotional or retention activities as may be assigned by the Board of Governors, the Executive Committee, or the president.

8.3 STANDING COMMITTEES

8.3.1 Member Engagement Committee

8.3.1.1 Membership

The Member Engagement Committee (MEC) shall be chaired by a vice chair of the MGA and shall consist of chairs of the Geographic Activities, Outreach and Diversity, Awards and Recognition and Student and Young Professional Subcommittees. The subcommittee chairs shall be appointed by the vice president for MGA. The vice president may delegate such authority to the vice chair for the MEC.

8.3.1.2 Responsibilities

The MEC shall be responsible for providing strategic guidance and oversight for member development activities including, recruitment, retention, recovery, engagement activities, member services, benefits, and life cycle management of the Society’s members.

8.3.1.3 Chair Responsibilities 

The vice chair for the MEC shall work with the vice president to agree the overall strategic direction of the MGA, by offering informed strategies reflecting the opportunities and challenges identified by members of the MEC subcommittees. In addition, the vice chair shall oversee the effective coordination of the subcommittees to enable the strategic objectives of the MGA to be achieved.

8.3.1.4 The MEC Subcommittees

8.3.1.4.1 Geographic Activities Committee (GA)

The chair of the GA shall chair a committee to promote membership activities within the Society, at the chapter, section, regional, national, and international level.

8.3.1.4.2 Outreach and Diversity Committee (O&D)

The chair of the O&D shall chair a committee responsible for providing strategic guidance, oversight and support for member engagement programs through activities that link members in support of diversity and outreach objectives including, but not limited to, affinity groups such as IEEE Women in Engineering (WIE).

8.3.1.4.3 Student and Young Professional Activities (SYP)

The chair of the SYP shall chair a committee to promote membership activities within the Society to specifically address the needs of students and young professionals, at the chapter, section, regional, national, and international level.

8.3.1.4.4 Awards and Recognition Committee (A&R)

The chair of the A&R shall chair a committee responsible for engagement strategies for MGA awards and recognition programs, scholarships, fellowships, contests, member grade recognition, the Distinguished Visitors Program (DVP), and the Member Visitor Program (MVP).

8.3.2. Special Technical Communities (STCs)

8.3.2.1 Membership

The Special Technical Communities (STC) shall be chaired by a vice chair of the MGA and shall consist of chairs of each STC and a STC deputy chair. The STC deputy chair shall be the formally appointed liaison from the Technical Activities Committee of the Technical and Conference Activities Board as appointed by the vice president for technical and conference activities (TAC liaison). All other members shall be appointed by the vice president for MGA. The vice president may delegate such authority to the vice chair for the STC.

8.3.2.2 Responsibilities

STCs shall be self-sustaining (revenue-generating) online communities of computing professionals (including students) who share a common technical, geographic, career, or other interest. STCs may be created around any set of ideas that are relevant to the Society’s field of interest. Each STCs shall capitalize on supported or approved social networking facilities of the Computer Society in order to realize their objectives. STCs should reflect agile entities that are relatively easy to create and organize, and that can develop new products and services to realize their communities’ goals and objectives. The STC Committee shall be responsible for reviewing all applications for new STCs and approving or rejecting such applications. They will oversee the review processes to assess the overall vitality of all existing STCs and approve their continuation or termination.

8.3.2.3 Chair Responsibilities

The vice chair for the STC shall work with the vice president to agree the overall strategic direction of the MGA, by offering informed strategies reflecting the opportunities and challenges identified by the chair and members of each STC. In addition, the vice chair shall be responsible for all strategic and operational matters related to the vitality of STCs. The vice chair shall be responsible for establishing and maintaining quality standards and operating infrastructures necessary to govern and support STCs.

8.4 SECRETARY

The MGA secretary shall prepare minutes, shall support the vice president for MGA to identify and recruit volunteers, and shall foster member engagement.

8.5 OTHER COMMITTEES

Other standing and ad hoc committees may be created by action of the MGA. Unless otherwise provided by the action of the MGA, the chair and the members of any committee shall be appointed by the vice president for MGA and serve on an annual basis.

8.6 MGA HANDBOOK

MGA shall create and maintain a handbook that sets forth detailed procedures for the operation of the Society’s membership and geographic activities program, including the STC handbook. MGA may modify its procedures by majority vote of MGA members without Board of Governors approval provided that its procedures are consistent with IEEE and IEEE Computer Society policies and procedures. All changes to the handbook procedures shall be published in the Agenda Book prepared for the next Board of Governors meeting following the change. The handbook will be available on computer.org. The vice president for MGA shall be responsible for distributing the URL for the current handbook to each member of MGA and its standing committees, and the Board of Governors at the beginning of each calendar year.