Policies & Procedures Manual and Operations Handbooks
Updated November 2014
SECTION 12 - AWARDS
12.1 AWARDS PROGRAM
The IEEE Computer Society sponsors an awards program to recognize both technical achievement and service to the Society. In the technical area, recognition may be given for pioneering and current contributions to the field of computer science and engineering. In addition, the Society encourages nominations of and by its members for appropriate IEEE awards. Service awards may be given to both volunteers and staff for well-defined and highly valued contributions to the Society. The awards program is intended to recognize both technical and service contributions. No award is automatic or given by reason of an individual holding a position or office. The Awards Committee must take care to preserve the integrity of the evaluation and selection process to assure that it is both open and rigorous, and that it contributes to the prestige of the Society and the award recipients.
12.2 AWARDS COMMITTEE MEMBERSHIP
The Awards Committee shall consist of a chair, appointed by the Society president, and members, including the chairs of all the awards subcommittees and one to three at-large members, appointed by the Awards Committee chair with the concurrence of the Society president. The technical committee awards subcommittee chair shall be appointed in consultation with the vice president for technical and conference activities. The immediate past chair shall be an ex officio, non-voting member. One or more members shall be appointed as vice-chairs of the committee. The number of Awards Committee members may increase or decrease based on the number of awards subcommittees. The awards subcommittees shall consist of, but are not limited to, the following:
o Computer Pioneer Award and Computer Entrepreneur Award Subcommittee
o Seymour Cray Computer Engineering Award and Sidney Fernbach Award Subcommittee
o Eckert-Mauchly Award Subcommittee
o Harry H. Goode Memorial Award, W. Wallace McDowell Award Subcommittee, B. Ramakrishna Rau Award Subcommittee
o IEEE Awards Candidate Search
o Hans Karlsson Award Subcommittee
o Richard E. Merwin Distinguished Service Award Subcommittee
o Harlan D. Mills Award and IEEE Computer Society/SEI Watts S. Humphrey Software Process Achievement Award Subcommittee
o Education Awards Subcommittee
o Technical Achievement Award Subcommittee
o Ken Kennedy Award Subcommittee
o Service Awards and Certificates Subcommittee
o Technical Committee Awards Subcommittee
12.3 AWARDS COMMITTEE RESPONSIBILITIES
The Awards Committee grants awards in some cases and prepares nominations in other cases. It develops awards plans and recommends policies for the consideration of the Board of Governors and other IEEE bodies as appropriate, and ensures the proper conduct of the awards program, including recommending the modification and/or creation of new awards as needed. The current IEEE Division Directors or their appointees represent the Society on the IEEE TAB Awards and Recognition Committee to afford liaison to the full IEEE community.
12.3.1 Nomination Solicitations
It is the responsibility of the Awards Committee to assure that there are a sufficient number of qualified nominees for each award, including awards for which external nominations are sought. To facilitate the nominations process, the Awards Committee prepares and includes in the Awards Handbook a master schedule of nomination deadlines. This schedule should be reported annually to the Board of Governors at its initial meeting. In addition, the Awards Committee should assure timely coverage of the solicitation for awards in Computer magazine, member communications, the Society's website, and elsewhere as appropriate. Nominations procedures should be adequately publicized in Computer and elsewhere as appropriate. The awards chair should also solicit nominations directly from the head of the major program boards, conference organizers, standards groups, and others. For awards in which external nominations are sought and prove insufficient, it is the responsibility of the Awards Committee to develop and implement a plan to encourage additional nominations.
12.3.2 Confidentiality of Nominees' Identities and Committee Deliberations
The Awards Committee and its subcommittees shall exercise extreme caution to maintain confidentiality in their deliberations, including the identity of nominees. This is especially critical for those awards for which final approval authority rests with the Board of Governors. Until the Board of Governors has disposed of the nomination no word of the committee's recommendation should be given to nominees, nominators, or any other persons.
12.3.3 Awards Handbook
The Awards Committee shall create and maintain an Awards Handbook, in which detailed procedures for the solicitation, review, and selection of nominees for each award will be set forth. This handbook serves as the primary means of ensuring appropriate quality and continuity in the operation of the several awards subcommittees. The Awards Committee may modify its procedures without Board of Governors approval provided that its procedures are consistent with these policies and procedures and with applicable policies and procedures of the IEEE. The Awards Committee chair is responsible for seeing that a copy of the then-current handbook is made available to each member of the Awards Committee and the Board of Governors at the beginning of each calendar year.
12.3.4 Awards Subcommittees
The Awards Committee should take care to assure that each subcommittee is established at a size appropriate to its task; however, in no case shall subcommittees have fewer than three members. Non-chair members of a subcommittee should be discouraged from holding membership on the Awards Committee. When presenting a subcommittee nomination to the Awards Committee, the subcommittee chair shall state in writing that the procedures have been followed with exceptions and reasons duly noted.
12.3.5 Publicity for Granted Awards
The Awards Committee should assure timely coverage of the major awards presented by the IEEE Computer Society in Computer magazine, other appropriate publications, and on the Society website. Additional steps should be taken by the Awards Committee to assure appropriate publicity with awardees' employers, local communities, alma maters, and other groups associated with the awardees.
12.4 ADMINISTRATION OF AWARDS
The administrative process for all awards administered by the IEEE Computer Society shall, to the extent practicable, be uniform.
12.4.1 General Procedures Applying to All Society Awards
The following general provisions shall apply to all Society awards.
1. There are no general eligibility restrictions on nominees, nominators, or endorsers. In particular, neither nominees, nominators, or endorsers need be a member of the IEEE Computer Society or the IEEE. Any individual, who meets the specified criteria for an award, may be nominated and receive the award. No one may nominate himself or herself, except as specified otherwise by the individual award. Franchised members of the Board of Governors are not eligible to nominate, endorse, or receive any Society awards, other than service award certificates. In addition, in conformance with IEEE procedures, posthumous awards shall be made only when knowledge of the awardee's death is received after announcement of the recipient. Nominations of known deceased persons shall not receive consideration, and will be returned to the nominator with a statement of the policy.
2. The Awards Committee shall actively solicit nominations for all awards and shall evaluate nominees according to the criteria set forth herein for each award. For named and major awards the committee should seek to establish a "pool" of qualified potential recipients which can be regularly updated and considered by awards subcommittees. The names of individuals in this candidate pool shall be passed on from one Awards Committee to the next.
3. All nominations received by the Awards Committee or any of its subcommittees shall be acknowledged upon receipt, in writing, by the chair to the nominator.
4. All major awards shall be presented at the IEEE Computer Society's Annual Awards Ceremony unless otherwise specified in the individual award descriptions in Sections 12.5 and 12.6. All other awards may be presented at a major conference of the society or appropriate event, respecting the preferences of the recipient and practical limitations.
5. All awards shall be memorialized on a certificate or plaque presented to the recipient. Awards may also take additional forms as provided herein.
6. The Awards Committee budget shall fund service certificate award and Golden Core recognition expenses. As described in Sections 12.5 and 12.6, the Awards Committee budget funds honorarium, travel expenses, prize items, and ceremony expenses for major awards presented at the annual awards ceremony. For major Computer Society-level awards presented at conferences, the Awards Committee budget shall fund honorarium and prize items, and may fund travel support. Conference awards ceremony expenses shall be the responsibility of the conference.
7. Each conference should support the costs of luncheons or any other social activities that accompany an award presentation for all awardees whose awards are the result of that conference's activities. The vice president of technical and conference activities is to formally make this a part of approved conference budgets and plans. Expenses incurred for awardees of non-conference issued awards shall be covered by the appropriate budgets as specified herein, not charged as expenses of the conference.
12.4.2 Awards for which the Awards Committee Has Final Approval Authority
Following the general procedures set forth in Section 12.3.1, the Awards Committee shall solicit nominees, review candidates, and exercise final approval authority for recipients of the following awards:
- IEEE Computer Society/SEI Watts S. Humphrey Software Process Achievement Award
- Distinguished Contributions to Public Service in a Pre-College Environment
- Certificate of Appreciation
- Meritorious Service Certificate
- Outstanding Contribution Certificate
- Distinguished Service Certificate
- Continuous Service Award
- Standards Activities Service Award
Technical Committee Recognition and Service Awards
For these awards, the Awards Committee chair shall be responsible for notifying awardees and for notifying nominators of the disposition of their nominations.
12.4.3 Awards Approved by the Board of Governors (Major Awards)
Following the same general procedures set forth in Section 12.3.1, the IEEE Computer Society Awards Committee shall, for each of the following awards, solicit nominees, review candidates, and recommend nominees to the Board of Governors for final approval:
- Taylor L. Booth Education Award
- Computer Entrepreneur Award
- Computer Pioneer Award
- Computer Science & Engineering Undergraduate Teaching Award
- Seymour Cray Computer Engineering Award
- Sidney Fernbach Award
- Harry H. Goode Memorial Award
- Hans Karlsson Award
- Harlan D. Mills Award
- Richard E. Merwin Distinguished Service Award
- W. Wallace McDowell Award
- B. Ramakrishna Rau Award
- Technical Achievement Award
Members of the major award subcommittees shall not participate in the nomination or seconding of, or serve as references for, candidates for the award(s) of the subcommittee(s) on which they serve. The selection of recipients of all of the above-major awards shall be made by the Board of Governors after disclosure of the nominees and discussion of the merits of the nominations in executive session with the Awards chair. The Board of Governors may select a recipient from the nominees presented or refer the award back to the Awards Committee for further consideration, including the consideration of additional candidates suggested by the board. In presenting the recommendations of the Awards Committee, the committee chair should present a written statement presenting the specific contributions of each award recipient recommended to the board, should describe the nomination solicitation and review process guidelines for each award, and either certify that those procedures were followed or document any exceptions made and the reasons therefore. The president shall notify awardees as soon as possible after board action. The Awards Committee chair shall notify all nominators of the final disposition of their nominations after the president has notified the awardees.
12.4.4 Major Awards Presented Jointly with ACM
Joint IEEE Computer Society-ACM subcommittees shall seek nominations and select nominees for the Eckert-Mauchly Award and the Ken Kennedy Award.
12.4.5 Provision for New Named Awards
A new named award in memory of a deceased person shall not be established sooner than 5 years after the demise of the individual to be memorialized.
12.5 TECHNICAL AWARDS DESCRIPTIONS AND PROCEDURES
12.5.1 Technical Achievement Awards
Contribution: Outstanding and innovative contributions to the fields of computer and information science and engineering or computer technology, usually within the past 10, and not more than 15, years. Contributions must have significantly promoted technical progress in the field. In addition, a TC may nominate Technical Achievement Awards in the name of a TC.
Eligibility: Open to all, except for candidates receiving major awards in the same area.
Award: Certificate and honorarium of $2,000. Travel funds are provided, , if necessary, to assure that awardees can travel to the annual awards ceremony. Up to five awards may be presented annually, plus co-awards, if necessary.
Administration: The Technical Achievement Subcommittee shall solicit candidates and make the preliminary selection of up to five nominees, with the appropriate input and support from the relevant technical areas and technical committees.
12.5.2 Computer Pioneer Award
Contribution: The Computer Pioneer Award recognizes significant contributions to concepts and developments in the electronic computer field which have clearly advanced the state of the art in computing. The contributions must have taken place 15 or more years earlier.
Award: Silver medal. Up to four awards, including co-awardees if necessary, may be presented annually. Travel funds will be provided, if necessary, to assure that the awardees and one companion each can travel to the annual awards ceremony.
12.5.3 Computer Entrepreneur Award
Contribution: The Computer Entrepreneur Award recognizes managers and leaders who are responsible for the growth of some segment of the computer industry, or technical managers whose entrepreneurial leadership built the computer industry. The efforts must have taken place over 15 years earlier, and the industry effects must be generally and openly visible.
Award: Museum-quality sterling silver chalice.
Administration: The Computer Pioneer Award and Computer Entrepreneur Award Subcommittee shall solicit candidates and make the preliminary selection for both awards. The Subcommitttee may select up to four nominees for the Computer Pioneer Award. Appointment of previous Computer Pioneer Award recipients to serve on the subcommittee is strongly encouraged, but not required. .
12.5.4 Eckert-Mauchly Award
Contribution: Outstanding contributions to the field of computer architecture.
Award: Certificate and honorarium of $5,000 to be normally presented at the International Symposium on Computer Architecture (ISCA).
Administration: The award is administered by a committee composed equally of members from the ACM and the IEEE Computer Society. The chair is an additional appointee rotated yearly between ACM (even year) and the IEEE Computer Society (odd year). IEEE Computer Society appointees to the committee (and the chair) are selected by the Awards Committee chair with the concurrence of the president. The Committee's choice for the award is reported to the Awards Committee by its representative to the joint committee for consideration and recommendation to the president, whose approval shall constitute concurrence on behalf of the Society. Such concurrence shall be reported to the Board of Governors at its next regular meeting.
Funding: The IEEE Computer Society is obligated to fund one-half of the cash award and the certificate expense unless it is covered by the International Symposium on Computer Architecture (ISCA). The symposium will provide travel funds, if necessary, to assure that the awardee can attend the symposium presentation.
12.5.5 W. Wallace McDowell Award
Contribution: Outstanding recent theoretical, design, educational, practical, or other similar innovative contribution that falls within the scope of IEEE Computer Society interest. The award may be given for a single contribution of great merit or a series of lesser contributions that have had or are expected to have an important influence on the computer field. The W. Wallace McDowell award is the highest technical award made solely by the IEEE Computer Society where selection of the awardee is based on the highest level of technical accomplishment and achievement.
Award: Certificate and $2,000 honorarium. Usually presented to a single recipient. Travel funds will be provided, if necessary, to assure that the awardee can travel to the annual awards ceremony.
Administration: The Goode, McDowell and Rau Subcommittee shall solicit candidates and make the preliminary selection. The prospective candidate(s) will be presented to the Awards Committee for discussion and recommendation, and to the Board of Governors for approval.
Funding: A fund established by IBM in honor of W. W. McDowell in the IEEE Foundation covers all expenses incurred, including travel funds to ensure that the recipient and one companion can attend the presentation ceremonies..
12.5.6 Taylor L. Booth Education Award
Contribution: Outstanding record in computer science and engineering education, as established by some of the following: achieving recognition as a teacher of renown in a relevant and applicable course; writing an influential text in computer science and engineering; leading, inspiring, or providing significant educational content during the creation of a curriculum in the field; inspiring others to a career in computer sciences and engineering education.
Award: Bronze medal and $5,000 honorarium, usually presented to a single recipient. Travel funds will be provided, if necessary, to assure that the awardee can travel to the annual awards ceremony.
Administration: The Education Awards Subcommittee shall solicit candidates and make the preliminary selection. The prospective candidate(s) shall be presented to the Awards Committee for discussion and recommendation, and to the Board of Governors for approval.
12.5.7 Harry H. Goode Memorial Award
The Harry H. Goode Memorial Award was originally presented by AFIPS as an annual award to honor and encourage outstanding contributions to the information processing field. Upon the dissolution of AFIPS in 1990 the IEEE Computer Society agreed to assume responsibility for the continuation of the award.
Contribution: Recipients are selected on the basis of achievements in the information processing field which are considered either a single contribution of theory, design, or technique of outstanding significance, or the accumulation of important contributions on theory or practice over an extended time period, the total of which represents an outstanding contribution.
Award: Bronze medal and $2,000 honorarium. Travel funds will be provided, if necessary, to assure that the awardee can travel to the annual awards ceremony.
Administration: The Goode, McDowell and Rau Subcommittee shall solicit candidates and make the preliminary selection.
12.5.8 Sidney Fernbach Award
Contribution: Outstanding contribution in the application of high performance computers using innovative approaches.
Nominator: Anyone may nominate. Nominations will be specifically solicited from the SC conference committee.
Award: Certificate and $2,000 honorarium to be normally presented at the SC conference. Travel funds will be provided, if necessary, to assure that the awardee can travel to the site where the award will be presented. The awardee will normally be invited to present a paper at SC. This award shall be presented by the IEEE Computer Society President or his designee. A brochure featuring each recipient's contributions shall be produced for the award ceremony.
Administration: The Cray Award and Fernbach Award Subcommittee shall consist of a subcommittee chair and at least six members. The Awards Committee chair shall appoint the subcommittee chair after seeking recommendations from the SC Conference Committee. The award subcommittee shall solicit candidates and make the preliminary selection.
12.5.9 Hans Karlsson Award
Contribution: Presented in recognition of outstanding skills and dedication to diplomacy, team facilitation and joint achievement, in the development or promotion of standards in the computer industry where individual aspirations, corporate competition, and organizational rivalry could otherwise be counter to the benefit of society.
Eligibility: Limited to present or past participants in IEEE CS Standards activities.
Nominator: Anyone may nominate. Nominations will be specifically solicited from the IEEE Computer Society SAB and the IEEE Computer Society standards sponsor committees.
Award: Plaque and $2,000 honorarium Travel funds will be provided, if necessary, to assure that the awardee can travel to the annual awards ceremony.
Administration: The Awards Committee, in consultation with the IEEE Computer Society Standards Activities Board, shall appoint a subcommittee of the Awards Committee to solicit candidates and make the preliminary selection.
12.5.10 IEEE Computer Society/SEI Watts S. Humphrey Software Process Achievement Award
Contribution: Presented in recognition of outstanding achievement in improving the software process.
Eligibility: Open to all software professionals who participate in software development, support, or management, and are employed by and participate in the software work of an organization that produces, supports, enhances, or otherwise provides software-intensive products or services.
Nominator: Anyone may nominate. All nominations must be seconded by a senior executive of the software organization in which the nominated individual or team works, and supported by a two page description indicating the nature of the achievement.
Award: The finalists and winner shall be announced and recognized by the IEEE Computer Society. The winner will receive an engraved, commemorative plaque and total honorarium of $1,500. This award will normally be presented at the annual International Conference on Software Engineering (ICSE) or a similar event determined by the chair of the Technical Council on Software Engineering (TCSE) and the director of the Software Engineering Institute (SEI). The winner will be invited to produce a technical report describing the process improvement and results, and to present a paper at the Annual SEI Software Engineering Symposium.
Administration: The Award Committee, in consultation with the chair of the Technical Council on Software Engineering and the Director of the Software Engineering Institute, shall appoint the chair of the IEEE Computer Society/SEI Watts S. Humphrey Software Process Achievement Award subcommittee. The chair of the subcommittee shall appoint the other members of the subcommittee, consisting of five software professionals with recognized knowledge and experience in software process improvement, in consultation with the chair of the IEEE Computer Society Awards Committee. Nominations shall be submitted to the award subcommittee, which shall review and rank each qualified nomination according to the criteria set forth for the award. After selecting finalists, the subcommittee may visit and/or interview the finalist organizations, and may recommend up to five finalists and a winner to the Awards Committee for approval.
Funding: Awards Committee budget covers expenses incurred in advertising for nominations, publicizing the names of the finalists and award winners, and providing the engraved plaque. The Software Engineering Institute will provide assistance to the winner in preparing a talk and paper on the winning achievement and will pay the $1,500 honorarium to the winner and winning team. The Software Engineering Institute may also provide additional advertising and publicity for the award. It is expected that the organizations of the finalists for the award will bear the cost of site visits, if necessary. Costs of site visits may also be partially covered by the Software Engineering Institute.
12.5.11 Seymour Cray Computer Engineering Award
Contribution: Presented in recognition of innovative contributions to high performance computing systems that best exemplify the creative spirit demonstrated by Seymour Cray.
Award: Crystal memento, certificate, and $10,000 honorarium to be normally presented at the SC conference Travel expenses will be provided, if necessary for the awardee(s) to travel to the site where the award will be presented. This award will be presented by the IEEE Computer Society President or his designee. The awardee will normally be invited to present a paper at SC. A brochure featuring each recipient's contributions shall be produced for the award ceremony.
Administration: The Cray Award and Fernbach Award Subcommittee shall consist of a subcommittee chair and at least six members. The Awards Committee chair shall appoint the subcommittee chair after seeking recommendations from the SC Conference Committee. The Cray Award and Fernbach Award subcommittee solicits candidates throughout the year and makes the preliminary selection.
Funding: This award was initially funded from an endowment provided by the SGI, in honor of Seymour Cray.
12.5.12 Computer Science & Engineering Undergraduate Teaching Award
Contribution: To recognize outstanding contributions to undergraduate education through both teaching and service. This award should focus our interest on undergraduate education, as well as affirm our support for excellence in undergraduate education. The participation of local entities should help to maintain interest, increase the visibility of the Society, and make a statement about the importance with which we view undergraduate education.
Eligibility: A faculty member in a degree program in computer science, computer engineering, computer information systems, or a similar program.
Award: Certificate, and $2,000 honorarium. Travel funds will be provided, if necessary, to assure that the awardee can travel to the annual awards ceremony.
Administration: The Awards Committee chair, with the concurrence of the vice president for educational activities, shall appoint a subcommittee chair.
12.5.13 Harlan D. Mills Award
Description: To recognize researchers and practitioners who have demonstrated long-standing, sustained, and meaningful contributions to the theory and practice of the information sciences, focusing on contributions to the practice of software engineering through the application of sound theory.
Eligibility: Achievements should demonstrate a sustained body of work in software engineering theory and practice. The winner would be generally recognized in the software engineering community for achieving the results stated and for encouraging and teaching others to do the same.
Award Plaque and $3000 honorarium to be normally presented at the International Conference on Software Engineering. The awardee may be invited to give a talk at the conference. One recipient, awarded annually, as appropriate. Travel funds will be provided, if necessary, to assure that the awardee can travel to the site where the award is being presented.
Administration: The Harlan Mills/Software Process Achievement subcommittee shall solicit candidates and make the preliminary selection.
12.5.14 Ken Kennedy Award
Contribution: To recognize outstanding contributions to programmability and productivity in computing and substantial community service or mentoring contributions.
Award: Certificate and $5,000 honorarium to be normally presented at the SC conference. The awardee shall be invited to present a paper at the SC conference, or at an ACM or IEEE conference of the winner's choosing, during the year following the announcement. Travel expenses of the recipient and one companion to attend the presentation ceremonies at a conference shall be borne by the conference. A brochure featuring each recipient's contributions shall be produced for the award ceremony.
Administration: The award shall be administered by a six-member committee composed equally of members from the ACM and the IEEE Computer Society. Terms are for three years, with one of the three members (of each society) changing each year. The chair shall be an additional appointee rotated yearly between ACM (odd year) and the IEEE Computer Society (even year). The Committee's choice for the award shall be reported to the Awards Committee by its representatives to the joint committee for consideration and recommendation to the president, whose approval will constitute concurrence on behalf of the Society. Such concurrence shall be reported to the Board of Governors at its next regular meeting.
Funding: This award shall be funded from an endowment of $100,000 with equal contributions from ACM and the IEEE Computer Society. The endowment shall be administered by the IEEE Foundation.
12.5.15 B. Ramakrishna Rau Award
Contribution: In recognition of substantial contributions in the field of computer microarchitecture and compiler code generation. The candidate will have made an outstanding, innovative contribution or contributions to microarchitecture, use of novel microarchitectural techniques or compiler/architecture interfacing. It is hoped, but not required, that the winner will have also contributed to the computer microarchitecture community through teaching, mentoring, or community service.
Award: Certificate and $2,000 honorarium to be normally presented at the annual ACM/IEEE International Symposium on Microarchitecture. The awardee shall be invited to present a paper at symposium. Travel expenses of the recipient to attend the presentation ceremonies shall be borne by the symposium.
Administration: The Goode, McDowell and Rau Subcommittee shall solicit candidates and make the preliminary selection.
Funding: This award shall be funded from an endowment administered by the IEEE Foundation.
12.5.16 Conference Best Paper Awards (for Papers Presented at Society Sponsored or Cosponsored Conferences)
Contribution: The Best Paper Award recognizes the most outstanding contribution to the state of the art within the scope of the conference. The paper containing the contribution must be presented at the conference by one of its authors and published in the conference record or proceedings.
Award: Certificate for each author and $200-500, the amount to be determined by the conference, to be equally divided in the case of multiple authors. The award may be announced at the conference where it is chosen or may be announced after the conference. The award should be presented at the next conference in the series, if possible, or at one of the sponsoring Society's major conferences. The award should be presented in a timely manner.
Administration: The selection committee shall be appointed by the appropriate conference program committee and proceeding as outlined in the Awards Committee Procedures.
Funding: Funding for such awards is to be included in the approved operating budget for the conference.
12.6 SERVICE AWARDS AND SERVICE CERTIFICATES DESCRIPTIONS AND PROCEDURES
Service awards are intended to recognize service to IEEE Computer Society programs and activities, and to the profession, as opposed to technical achievement.
12.6.1 Richard E. Merwin Award for Distinguished Service
Contribution: Outstanding volunteer service to the profession at large, including significant service to the IEEE Computer Society or its predecessor organizations. The award is for service as opposed to technical achievement.
Eligibility: The Richard E. Merwin Award is the highest level volunteer service award of the Society, and the highest selection criteria are to be maintained. No current or past Society president shall be eligible until four years after completion of presidential service.
Award: Bronze medal and $5,000 honorarium. Funds for travel to the presentation site, if necessary, will be provided for the awardee and one companion.
Administration: The Merwin Subcommittee shall solicit candidates and make the preliminary selection.
12.6.2 Service Certificates
Service certificates may be presented at any appropriate Society function. Nominations may be made at any time, but it is preferable if the nomination follows closely in time the contribution to be recognized. Service certificate recipients shall be acknowledged annually on the Computer Society's website.
22.214.171.124 Distinguished Service Certificate (DS)
Contribution: The Distinguished Service Certificate is the highest level service certificate. A certificate is given in recognition for long and distinguished service to the IEEE Computer Society at a level of dedication and achievement rarely demonstrated. Often includes service in several capacities, and positions of significant Society responsibility, with contribution levels justifying multiple Meritorious Service Certificates or higher. Examples are: establishing and maintaining a Society program or conference, continuing officership in the Computer Society, or long-term and active service on Society committees.
Administration: Certificates are signed by the president and shall be approved by the Awards Committee.
126.96.36.199 Meritorious Service Certificate (MS)
Contribution: The Meritorious Service Certificate is the second highest level service certificate. A certificate is given for meritorious service to an IEEE Computer Society-sponsored activity. Qualification is enhanced by the level and number of contributions, excellence, dedication, and tenure of service. Examples are: any significant role in one activity such as an editorship, committee or conference support of unusual and/or continuing nature, and service as a Computer Society officer, committee or conference general or program chair.
188.8.131.52 Outstanding Contribution Certificate (OC)
Contribution:The Outstanding Contribution Certificate is the third highest level service certificate. Unlike the Distinguished Service and Meritorious Service Certificates, this certificate is given for a specific achievement of major value and significance to the IEEE Computer Society. The achievement should be a specific, concisely characterized accomplishment, as opposed to a collection of different efforts. Examples are: the successful launching of a major conference series, a specific publication, standards and model curricula. A group OC award may be given for a major contribution in which a number of volunteers each made significant contributions. Certificates bearing all names would be awarded.
184.108.40.206 Certificate of Appreciation (CA)
Contribution: This certificate is awarded for creditable service to any Society activity or program. Awards signed by the function chair certify the function's appreciation for services performed by individuals. Areas of contribution would include service with a conference organizing or program committee.
Administration: Awards Committee approval of intra-function (within a single program or activity) CAs is not required. If the nominator is not responsible for the function, candidates must be endorsed by the function or committee chair or an appropriate officer. Certificates signed by the president are to certify the Society's appreciation for the services performed by the individual and shall be approved by the Awards Committee.
220.127.116.11 Continuous Service Certificate
Contribution: The Continuous Service Certificate is given in recognition of ongoing credible service to any Computer Society activity or program. This certificate is intended to recognize and encourage the ongoing involvement of volunteers in Society programs. The certificate may be given after three years of continuous service. Service may be within a single role over multiple years, or reflect changes of roles within the Society. This is comparable to multiple Certificates of Appreciation.
Eligibility: All current IEEE Computer Society volunteers.
Nominator: Initial nomination should be from the program or activity leadership, or the vice president responsible for the nominee's area of work. No further endorsements are required.
Administration: Awards Committee approval of the initial certificate followed by annual renewal based on the confirmation of the chair or leader of the associated program. The citation should indicate the general area of contribution so that rotation through various jobs can be recognized in this context as appropriate. For example, "For ongoing volunteer service to the IEEE Computer Society", and for each year, indicated the area of involvement and role.
Administration: Certificates are signed by the president and shall be approved by the Awards Committee.
12.7 ADMINISTRATION OF TECHNICAL COMMITTEE AWARDS
1. Proposals for the establishment of new technical committee recognition or service awards or revision of existing awards shall be endorsed by the appropriate technical council, committee, or task force (collectively TCs) and forwarded to the Awards Committee, Board of Governors, and IEEE TABARC for review and endorsement of the award specifications, to IEEE TAB for approval, and to the IEEE Awards Board for information.
2. TCs shall manage their award solicitation and selection process according to procedures set forth in the Awards Handbook. Each TC chair or executive committee shall appoint an award selection subcommittee to publicize a call for nominations, solicit candidates and make the preliminary selection.
3. The award selection subcommittee shall forward the award candidate recommendation to the TC Executive Committee for endorsement and to the Awards Committee for final approval.
12.8 AWARDS TO PAID STAFF MEMBERS
Generally all service awards are open to all paid Society staff members whose contributions qualify. There are important provisos, however, and operational variants pertaining to the nomination and approval procedures. Staff and volunteers should be kept aware of the intent and scope of awards program as it applies to staff. For example, awards will generally not be given for the excellence in performance of normal responsibilities, for which normal compensation methods exist. The contribution must be exceptional relative to the type and/or level of accomplishment for which the Society compensates the employee at present or for which it might reasonably do so in the near future, via promotion or other change in assigned responsibilities. The achievement should also be distinctly apparent to the employee's peers and appropriate staff and volunteer management. Most importantly, awards to staff shall not be used in lieu of normal forms of compensation. In order to minimize sensitivity or management problems, the nomination and review processes must include consultation with appropriate senior staff managers, including the chief staff executive.
12.8.1 Harry Hayman Award for Distinguished Staff Achievement
Contribution: Long and distinguished service of an exemplary nature in the performance of duties over and above those called for as a regular employee of the society.
Eligibility: Current IEEE Computer Society staff members of long standing.
Nominator: Anyone can nominate.
Award: Plaque and a $5,000 honorarium. A brochure featuring each recipient's contributions shall be produced for the award ceremony.
Presentation: At an appropriate function specified by the president.
Administration: This award is an exception to general awards practices. Nominees for the award shall be considered and approved by the Society's Executive Committee. Nominations shall be made to the Society's Executive Committee through the president. The Awards Committee will assist in the logistics of the process, including the preparation of the brochure
12.9 AWARDS TO CHAPTERS
Contribution: Each year, the Member and Geographic Activities Board (MGAB) will present Outstanding Chapter Awards (OCAs) to the chapter and the student chapter that perform best during the previous year as compared to all other chapters. The level or performance will be based on the guidelines for the OCA established by MGAB.
Administration: This award will be administered and funded by MGAB. The Awards Committee shall approve the award recipient.
Award: The award will consist of a certificate and Distinguished Visitors Program (DVP) visit in which local expenses normally paid by the chapter are paid by the IEEE Computer Society to the first place winners. Four additional certificate awards will be presented consisting of one IEEE Computer Society publication of choice to the second and third place winning chapters and student chapters.
12.10 GOLDEN CORE MEMBER RECOGNITION
Contribution: Long-standing member or staff service to the Society. Each year the Awards Committee will select up to a maximum number of 50 recipients from eligible candidates and permanently include their names in the Golden Core Member master list.
Eligibility: All current IEEE Computer Society members or staff. A Golden Core member must have received one of the following:
- Meritorious Service Certificate,
- Outstanding Contribution Certificate,
- Distinguished Service Certificate,
- Richard E. Merwin Award,
- Harry Hayman Award;
or must have served in one of the following capacities:
- Staff member with five years tenure,
- Board of Governors members,
- Executive Committee member,
Administration: The recognition program shall be administered and funded by the Awards Committee.
Recognition: The recognition will consist of a Golden Core pin and plaque. Presentation of the recognition may be at an appropriate function designated by the president or by mail. Individual names will be included in a master list and publicized in accordance with Awards Committee responsibilities for publicity reaching the IEEE Computer Society membership.
12.11 AWARDS TO STUDENTS
Contribution: The Awards Committee shall organize a team of judges to present awards at the annual Intel Science and Engineering Fair (ISEF). The Awards Chair shall appoint the Society's chief ISEF judge. The chief judge shall recruit a minimum of three additional judges and manage the on-site judging process. Three individual and two team awards may be presented for outstanding high school student projects.
Administration: The ISEF awards shall be administered and funded by the Awards Committee.
Award: First place individual award of $1,000, second place individual award of $500, and third place individual award of $350. First place team award of $500 for each team member and second place team award of $400 for each team member. All winners also receive a one year free subscription to the Computer Society magazine of their choice.
12.12 IEEE AWARDS SUPPORT
The IEEE sponsors awards in areas of interest to the IEEE Computer Society. It is the responsibility of the Awards Committee to ensure that the Society solicits both nominators and candidates for these awards, and that appropriate, timely nominations are made to the appropriate body of the IEEE. The IEEE Awards Candidate Search Subcommittee shall seek nominators and candidates for four primary IEEE awards:
- Emanuel R. Piore Award
- Koji Kobayashi Award
- Richard W. Hamming Medal
- John Von Neumann Medal
In addition, many IEEE and other IEEE technical society awards exist for contributions made directly or indirectly to the field of computers and computing. The IEEE Awards Candidate Search Subcommittee shall coordinate the Society's participation in and contribute directly to these relevant awards programs.