Policies & Procedures Manual and Operations Handbooks

Updated July 2016

SECTION 26  INDUSTRY ADVISORY BOARD

26.1 PURPOSE AND SCOPE

The Industry Advisory Board (IAB) is an external advisory body that provides guidance and review of the Society's engagement with industry, formed in accordance with Article XII of the Bylaws.

The purpose of the IAB is to help the Society build its relevance to industry, by serving as an advisory body to guide the development of Society products and services relevant to the industrial audience and by reviewing the Society’s plans that engage industry. The IAB will also assist in the dissemination of the Society’s information to industry and help the Society obtain support from the industrial sector.

26.2 MEMBERSHIP

26.2.1  Qualifications

IAB members must be committed industrialists who lead computer technology conceptualization, development, deployment, evaluation, adoption, and phaseout. The IAB will maintain a membership drawn from diverse backgrounds including corporate technology executives, entrepreneurs, industry researchers, and computing professionals. The IAB membership will reflect the global nature of the information technology industry.

IAB members cannot be current members of the Board of Governors, with the exceptions noted in Section 26.2.3.

26.2.2  Selection Process

Any member of the IAB can sponsor a nomination for membership. Calls for nominations will be made when IAB membership falls below 15 persons, or if the group agrees to expand the population. Nominations will be accepted throughout the year.

One month prior to a scheduled IAB meeting, all nominees must submit a two-page biography to the IAB to enable consideration of the nomination.

Membership will be determined by vote of the current IAB membership. Voting on nominations may occur electronically. In order for a motion to pass under either procedure, the number of ballots received by the secretary must be equal to a majority (greater than 50%) of the number of franchised members of the IAB, and the number of affirmative ballots must be a majority of the ballots cast.

26.2.3  Society Representatives

The President and the Executive Director will be non-voting members of the IAB. This will provide a direct link between the IAB and the Society governing body.

26.2.4  Term Limits and Participation

There is no term limit for IAB participation. Members must actively participate to help guide and develop Society products and services.  To remain active, members must participate in at least one meeting per year.

26.3 ORGANIZATION

26.3.1 Chair

The IAB Chair shall be elected by a majority of its voting members. The Chair shall serve a term of two (2) years. The Chair shall: (a) work with the Society President and Executive Director to obtain agreement on topics and issues to be addressed by the IAB; (b) establish the agenda for regular meetings; (c) facilitate IAB meetings and discussions; (d) ensure that results of IAB activities are communicated to the Society; and (e) report annually to the Board of Governors on the activities of the IAB.

26.3.2 Secretariat

The Society shall provide an IAB Secretariat function. The Secretariat shall: (a) assist the Chair in the organization and scheduling of meetings; (b) record and publish minutes of each meeting; (c) create and maintain the IAB membership roster; and (d) be responsible for the management and distribution of IAB documentation.

26.3.3 Subcommittees

The IAB may form subcommittees, which have assigned tasks in specific areas. The composition, charter, and terms of service associated with IAB subcommittees will be determined by majority consensus of IAB voting members. Each subcommittee chair shall serve for a term not to exceed two years.

26.4  OPERATING PROCEDURES

26.4.1  Topics and Agenda

The IAB will operate by developing advice and recommendations to the Society on selected topics of interest. These topics will be Society current needs and/or IAB areas of interest. Thus, topics will be identified in one of two ways:

(1) The IAB originates an idea and develops a recommended course of action for the Society (e.g., recommendation for a new product or service offering), or

(2) The Society brings ideas and topics to the IAB for review and comment (e.g., draft Society strategic plans).

In either case, the IAB and the Executive Committee will jointly agree on the topics or ideas to be developed because it is important that the areas selected are both of interest to the IAB and potentially of significant value to the Society. It is anticipated that the IAB will provide recommendations on two to three topics annually.

Final recommendations in a topic area will be reviewed by all IAB members, and both majority and minority (if there is no consensus) opinions will be communicated to the Society.

26.4.2  Meetings

The IAB shall hold regular meetings two times annually. The Chair may organize special meetings if necessary to address special topics of a time-critical nature. It is anticipated that subcommittees may hold additional meetings (in addition to electronic collaboration) to develop draft recommendations. The IAB members’ organizations shall support the cost of member attendance.