Policies & Procedures Manual and Operations Handbooks
Updated November 2016
SECTION 10 STANDARDS ACTIVITIES
10.0 MISSION OF THE IEEE COMPUTER SOCIETY STANDARDS ACTIVITIES BOARD
The mission of the IEEE Computer Society Standards Activities Board (SAB) is to encourage Computer Society members to participate in standardization activities, to promote the use of IEEE standards, and to develop useful products that leverage IEEE standards within the scope of the Computer Society. The SAB accomplishes this mission by working with other IEEE Computer Society boards and committees to provide standards leadership, by helping to ensure the vitality and success of IEEE Computer Society standards committees (Sponsors) operating under the auspices of the IEEE Standards Association Standards Board (IEEE SASB), by helping to establish new standards activities in response to changes and advances in the computing profession, and by serving as a Sponsor for standards activities for which an appropriate existing Sponsor does not exist.
10.1 RELATIONSHIP OF THE IEEE COMPUTER SOCIETY TO IEEE STANDARDS ASSOCIATION
The IEEE Standards Association (IEEE-SA) is responsible for the processes and procedures used by all standards development groups. In that capacity, the IEEE SASB is responsible for auditing Sponsor and Working Group processes, proposed Project Authorization Requests (PARS) and standards for conformance with approved IEEE procedures. The IEEE Computer Society applies the expertise of its members to develop standards in accordance with the processes of the IEEE-SA. The Society accomplishes standards development via the SAB and the Standards Committees assigned to the Computer Society (herein called “Sponsors”). A major role of the SAB Standards Committees is to act as sponsors of standards development and revision efforts. The SAB shall assist each of the Sponsors with maintaining and operating under IEEE standards operating procedures approved by the IEEE SASB.
10.2 SAB MEMBERSHIP
The SAB shall be chaired by the vice president for standards activities as provided in the bylaws of the IEEE Computer Society.
Voting members of the SAB shall consist of:
- The vice president for standards activities,
- The Society Representatives to other standards developing organizations (see Section 23.4),
- The SAB vice chair and the SAB secretary,
- The chairs of standing committees (see Section 10.4), and
- The chairs of Computer Society standards committees, i.e., all Sponsor chairs.
Each of the above members gains the right to vote immediately upon becoming a member of the SAB and shall participate in SAB meetings and votes.
If a Sponsor chair misses two consecutive SAB meetings and does not participate in any electronic votes during a period of at least three months, the vice president for standards may through written communication suspend the voting privileges of the Sponsor chair and request that the Sponsor appoint an alternate representative to the SAB who shall then become a voting member of the SAB until such time as, following written notification from the Sponsor chair, the Sponsor chair resumes participation in SAB meetings and voting. A suspended Sponsor chair does not count against a quorum. Voting members of the SAB shall be members of the IEEE Computer Society and shall be encouraged to be members of the IEEE and the IEEE-SA.
10.2.1 Non-voting Members
The SAB may include non-voting members appointed by the vice president for standards activities to serve as External liaisons to other standards developing organizations (SDO) external to the IEEE (see Section 23.3). Other organizations, internal and external to the IEEE Computer Society, may be invited to designate liaison representatives to serve as non-voting members of the SAB. The membership of the SAB may also include non-voting members appointed annually by the chairs of Computer Society program boards and committees. Additional non-voting members may be designated by the vice president for standards activities as needed to support Computer Society activities and initiatives. Non-voting members may participate in SAB discussions. Observers who are neither voting nor non-voting members of the SAB may attend and participate in relevant portions of SAB meetings.
10.2.2 Appointment Procedures
The SAB secretary, the SAB vice chair, and the chairs of SAB standing committees shall be appointed for the remainder of the calendar year by the vice president for standards activities. If an appointee resigns or is removed from office, the vice president for standards activities shall make a new appointment. A current appointee may be removed from office at the request of the vice president for standards activities if such request is approved by a vote of the SAB members. (See 10.2.3 Voting.)
Voting shall be conducted in accordance with Article III, Section 6 of the IEEE Computer Society Bylaws. All votes shall be taken either at an in-person or online meeting scheduled with a minimum of two weeks’ notice or via an email ballot with a duration set by the vice president for standards activities that shall be a minimum of two weeks and a maximum of thirty days. Discussions of ballot items should be held via email and made visible to the SAB during an email ballot. Proxy voting is not allowed. Two weeks advanced notice is required for any of the following actions to be taken at an in-person meeting: • Establishment of a new Sponsor • Dissolving or de-commissioning a Sponsor • Removal of the secretary, vice chair, standing committee chair or a Sponsor chair. • Changes to the SAB Policies and Procedures
10.2.4 Executive Sessions
Executive sessions may be held as provided by and in accordance with the IEEE Constitution and Bylaws Section I-300.1.
10.3 SAB RESPONSIBILITIES
To fulfill its mission as stated in 10.0, the SAB shall:
- Recommend to the IEEE Computer Society Board of Governors policies, practices and actions with respect to Computer Society sponsored standards,
- Establish (or dissolve when appropriate) IEEE Computer Society Standards Committees to act as standards sponsors, approving the scope of each sponsor's technical work,
- Monitor all IEEE Computer Society standards activities for conformance to IEEE and Computer Society policies and procedures,
- Provide timely responses to requests for clarification of issues related to standards development.
- Encourage and oversee the efforts of standards sponsors to pursue adoption of their work by other international, regional or national standards bodies,
- Serve as a Sponsor for standards if an appropriate Sponsor does not exist and until such Sponsor is established (See Section 10.4.3),
- Promote the use and understanding of the value of Computer Society sponsored standards in industry and education,
- Identify (in coordination with the Computer Society program boards) needs for computing standards, and determine ways that the IEEE might meet those needs,
- Maintain and publish the IEEE Computer Society Standards Handbook as a guide for the SAB, the Sponsors, their Working Groups and their members, and,.
- Monitor Sponsor committees and Working Groups and facilitate cross-attendance and participation in other IEEE Computer Society boards to foster collaboration on standards-related issues and activities.
10.3.1 Approval of Sponsor Chairs
All Sponsor chairs shall be appointed or approved by the vice president for standards activities. The vice president for standards activities shall approve any Sponsor chair whose election was conducted by the Sponsor in conformance with IEEE-SA approved Sponsor Policies and Procedures. The vice president for standards shall appoint a chair for every Sponsor that does not have a chair who has been so elected. The SAB may remove a Sponsor chair if the SAB determines that the chair’s election was not in compliance with the IEEE-SA approved Sponsor policies and procedures or when the SAB Vitality Committee recommends removal. Grounds for removal shall be included in any motion to remove an officer. The officer suggested for removal shall be given at least two weeks’ notice and given an opportunity to make a rebuttal prior to the vote on the motion for removal.
10.4 STANDING COMMITTEES
The SAB shall have a standing Policies and Procedures (P&P) Committee, Vitality Committee, and Sponsor Committee. The membership of each standing committee shall consist of the chair of the standing committee (appointed by the vice president for standards activities) and a minimum of two additional members appointed by the chair of the standing committee. Members of standing committees shall be approved by vice president for standards activities. Members of standing committees do not need to be members of the SAB. The vice president for standards activities may, with approval of the SAB, establish additional committees to carry out the business and responsibilities of the SAB. The vice president for standards activities shall appoint the chairs and may appoint the members of such committees. A chair of such an additional committee who is not otherwise a member of the SAB shall become a non-voting member of the SAB.
10.4.1. Policies and Procedures Committee
The P&P Committee shall interface with the IEEE SASB Audit Committee and shall advocate for the SAB Sponsors when feasible. Members of the P&P Committee shall be members of the Computer Society and the IEEE-SA. The P&P Committee shall maintain a current list of the status of SAB Sponsor policies and procedures and IEEE-SA approval status. The committee shall annually review the SAB Policies and Procedures (this Section 10), recommend revisions if appropriate, and maintain the IEEE Computer Society Standards Handbook.
10.4.2. Vitality Committee
The Vitality Committee shall be responsible for:
- Monitoring the vitality of SAB Sponsors,
- Providing appropriate support and recommendations to aid the vitality of SAB Sponsors, and
- Recommending the dissolution of a Sponsor when a Sponsor has engaged in little or no activity for a period of at least one year, corrective measures (such as replacing the chair) have had no effect, and there is little or no benefit to maintaining the Sponsor.
10.4.3. SAB Sponsor Committee
The SAB Sponsor Committee shall be a sponsor for standards that are under the purview of the Computer Society and for which no existing Sponsor is appropriate (e.g. for new lines of work or for standards for which a viable Sponsor has not been identified). The SAB Sponsor Committee shall develop standards and operate under policies and procedures approved by the IEEE SASB Audit Committee. The SAB Sponsor Committee chair shall recommend the establishment of new Sponsors to continue work started in the SAB Sponsor Committee, when appropriate.