5 Tips to Processing Payments Remotely
Drew Hendricks
JUN 01, 2016 13:00 PM
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5 Tips to Processing Payments Remotely

Today’s busy professionals rarely sit at a desk for eight hours. Work is conducted in cafes, while waiting at the airport, or before leaving the house for the day. Mobile devices have freed business leaders to travel across the country and even to the other side of the globe. However, for entrepreneurs who don’t have a bookkeeping team back home, processing incoming and outgoing invoices in a timely manner can be challenging.

To meet that challenge, there are now several software-based solutions every entrepreneur should consider adding to their arsenal. Here are five great tools that can help you process payments remotely.

Prevent Fraud

One of the biggest problems with on-the-go mobile use is security. Criminals have been known to stake out coffee shops and other public places, gathering information from nearby devices. If you’re making mobile payments, you’ll need to have measures in place to protect the information on your devices, such as a VPN. You can also use virtual card numbers to ensure that even if your payment information is stolen, fraudsters won’t be able to use it to make future purchases.

Use Automated Payments

Services like PayPal make it easy to pay service providers on the go, since a mobile app lets you log in and send payment with just a few taps on the screen. Similar services have emerged in recent years, including some provided by individual banks. If you use a service like Chase Pay to pay your vendors, they may have to sign up for it, when they likely already have a PayPal account. However, you may find your own clients require you to sign up for specialized platforms to request and receive payment, so you’ll likely find you’ll have multiple apps on your device to make payments and get paid.

Use Automated Invoicing

If you’re on the road and one of your clients asks you to send an invoice, creating and sending an invoice using a tool like Microsoft Word can be time consuming. Look for an automated invoicing solution that comes with an app. You’ll be able to create new invoices and update existing ones from your smartphone or tablet. If you track your activities as you go, you can simply hit “send” when your work is complete, no matter where you are at the time. If you’ve already sent an invoice and a client needs it sent again for some reason, a mobile solution lets you resend it immediately, ensuring you get paid more quickly.

Track Payments

Occasionally you may have the need to check in to see if an invoice has been paid. You may need to make a quick decision about whether to complete more work for that client or you may simply need to check in before making a purchase. Today’s top bookkeeping solutions include mobile apps that let you monitor your accounts from anywhere.

Integrate When Possible

As you shop for solutions, look for software that can integrate with your existing apps. If you can set up an environment where you can monitor and manage everything from one app, you’ll save time and frustration. This often means using a more established solution, then finding other products that work with that solution, since many software providers develop their products to work with big-name tools.

If you run your business on the go, a full suite of software products can help. Look for tools that come with mobile apps to ensure you can conduct business even when you aren’t near your laptop or desktop. Once you have your mobile device loaded down with all the tools you need, you’ll be free to go on the road to meet with clients, network with others in your industry, and bring in new business.

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