CG&A Video Guidelines
In our day and age, video has become ubiquitous. Almost all of our conferences require a short video as an overview of submitted papers. Further, our magazine is all about visual research and tools. What better way to communicate the essence than through a video? In addition, the goal of our magazine is to reach a broad set of practitioners, as well as academics. Hence, starting in 2021, we will require an accompanying video to all of our peer-reviewed material, and we highly encourage video overviews for all department submissions. These videos will be posted on our CG&A YouTube channel and will be freely available. Authors will retain copyright.
Videos are meant to motivate and highlight the main contributions of the submitted paper. This can include an engaging overview of a developed system, the results of a study, or the brief summary of a theoretical or research overview contribution. Focus on what is novel and interesting. You do NOT have to summarize your work in its entirety. Include problems you may be addressing and general principles or concepts behind your work. Most importantly, tell a (short) story and have a thread and narrative. As such, the video should go beyond a mere teaser to read the paper. The videos must stand alone and should not require reading the paper first.
Example videos that show such research summaries include:
Video Preparation Instructions
- Aspect ratio: 16:9
- Resolution: at minimum, 720p (1280 x 720px)
- Codec, container, frame rate etc.: Follow the recommended settings for YouTube upload. We also allow settings other than the recommended ones as long as they are accepted by YouTube.
- Video type: We accept regular videos but also other video types accepted by YouTube such as 360 videos, 3D videos, or VR videos. However, these videos need to be formatted so that they are ready for upload.
- Video length: While we do not require a specific video length, we recommend that your video is around 2-3 minutes to allow for a sufficient introduction of your work and that the video does not exceed 5 minutes to avoid overly long introductions (you’re welcome to point to a longer video available elsewhere).
Required video content
Please make sure that your video contains the following items:
- Title slide. A title slide should mention the paper title, the names of all authors, and CG&A as the publishing journal. Each of these items needs to be written at a legible font size.
- Good quality voice-over or background music. Sound quality is crucial for the overall impact of a video recording. If you’re going to do voice-over, we recommend that you:
- Find a quiet room to eliminate background noises – whether people in the room, the air conditioner, snack bags rustling, etc. If you run into a noisy situation, pause the recording and address the issue before starting over before the point at which the noise started.
- Sound check. Plug some headphones into your camera so you can hear what the camera is hearing and adjust the volume as necessary. Do a quick sound check before starting to set the sound levels in advance.
- Microphones. If you can afford one, a lavalier microphone that clips on the speaker’s lapel and runs straight into your camera is a great option to hear only the subject, rather than everything else that’s going on in the background.
- Closed captioning (subtitles) to improve accessibility. You should include subtitles or captions to your video to guarantee that it can be consumed by hearing-impaired individuals or where turning on sound may be unacceptable. A close-captioned file needs to be submitted with the video. You can create this file with many freely available tools. An easy option is to upload your video to YouTube, use its captioning tools, and download the generated .sbv file. Afterwards, you can delete the video from your YouTube channel and submit the original file with the .sbv file.
We require that your video does NOT contain any of the following items:
- Any images, sounds, or music for which you do not hold the copyright or the rights to use. You can, however, use Creative Commons content such as music available at ccMixter or Newgrounds.
- Sensitive, private, or proprietary information that cannot be disclosed at publication time.
- Language, viewpoints, or imagery that may cause offense to any individuals or groups.
Videos Submitted as Supplementary Material
If you submitted a video as part of your paper submission and it has passed the peer-review stage, you are free to resubmit this video for the CG&A YouTube channel – as long as it follows the requirements stated above.
The videos should be uploaded to a file-sharing site (Dropbox, OneDrive, GoogleDrive, Box, etc.), and an accessible link should be provided via the IEEE Computer Society Author Video Submissions Form at https://forms.gle/d4yRAg4mhLYCgxct8. The video will be checked for consistency with the rules given above, and we will get back to you should there be any concerns about the video. You will also be asked to complete a license agreement to verify your consent.
If you have any questions, please contact firstname.lastname@example.org. You are also welcome to upload first drafts of a video and ask for feedback at email@example.com in case you have never produced a video for your paper submission before. We will get back to you with suggestions.
The video needs to be submitted within four weeks of the final paper acceptance.