SECTION 8  MEMBER AND GEOGRAPHIC ACTIVITIES BOARD

8.1 MEMBERSHIP

The Member and Geographic Activities Board (MGA) shall be chaired by the vice president for member and geographic activities as provided in the bylaws and shall consist of the following members  appointed by the vice president:  the vice chairs of the Member Development Committee, Geographic Unit Operations Committee, Awards and Recognition Committee, Outreach Committee and Finance Committee; the secretary; and chairs of any other standing committees established by the MGA in accordance with the provisions of the bylaws.  The vice president may appoint up to three additional members to the MGA.  In addition, any Computer Society representatives to IEEE MGA member development committees or other membership-related committees shall be ex-officio, non-voting members of the MGA

8.1.1 Liaison Representatives

The vice presidents of other Computer Society Boards may appoint an ex-officio, non-voting representative to the MGA.

8.2 RESPONSIBILITIES

The MGA shall provide leadership in the Society for member development and member-related activities including member services, promotion and retention, information, programs and support for professional and student chapters, and such other promotional programs and functions as may be assigned by the Board of Governors, the Executive Committee, or the president.

8.3 STANDING COMMITTEES

8.3.1 Member Development Committee

8.3.1.1 Membership


The Member Development Committee (MDC) shall be chaired by a vice chair of the MGA, and shall consist of chairs of the Professional Member Development Committee and Student Member Development Committee, professional and student member development coordinators, and chairs of any subcommittees established to fulfill the responsibilities of the MDC. The chairs shall be appointed by the vice president for MGA.  The vice president may delegate such authority to the vice chair of MDC.


8.3.1.2 Responsibilities

The MDC shall be responsible for providing strategic guidance and oversight for professional and student member development, recruitment, retention, recovery, engagement activities, member services, benefits, and life cycle management through the Professional and Student Member Development Committees.

8.3.1.3 Chair Responsibilities

The vice chair of the MDC shall plan, direct, and administer strategies for member development, promotion and retention of professional, student, affinity, and pre-university members, engagement and life cycle activities, benefits and services, and field support through membership development coordinators.  In addition, the vice chair shall promote membership activities within the society, at the chapter, section, region, national, and international level.  In addition, the vice chair shall ensure that member development activities are coordinated with the Geographic Unit Operations and Awards and Recognition Committees and shall maintain adequate interaction with MDC of IEEE MGA.

8.3.1.4 The chairs of the Professional Member Development and Student Member Development Committees shall execute and report on strategies for member development, recruitment, retention, and recovery activities at the local, region, section, chapter, national, and international level. 

8.3.2 Geographic Units Operations Committee

8.3.2.1 Membership


The Geographic Unit Operations Committee (GUO) shall be chaired by a vice chair of the MGA, and shall consist of chairs of any subcommittees established to fulfill the responsibilities of the GUO.  The chair shall be appointed by the vice president for MGA.  The vice president may delegate such authority to the vice chair of GUO.

8.3.2.2 Responsibilities

The GUO shall be responsible for providing strategic guidance, oversight and support for member engagement programs through chapters, volunteer training, and activities that link members including, but not limited to, regions, sections, chapters, geographic, affinity groups such as IEEE Women in Engineering (WIE), Graduates of the Last Decade (GOLD), etc., and outreach. 

8.3.2.3 Chair Responsibilities

The vice chair of GUO shall plan, direct, and administer strategies for professional and student member engagement through the IEEE network of sections, regions, chapters, clubs, geographic unit and affinity group activities , and shall provide volunteer training,  development, and succession planning to support  chapter operations.  In addition, the vice chair shall coordinate GUO activities with the Member Development and Awards and Recognition Committees.

8.3.3 Awards and Recognition Committee

8.3.3.1 Membership


The MGA Awards and Recognition Committee (MA&R) shall be chaired by a vice chair of the MGA, and shall consist of chairs of any subcommittees established to fulfill the responsibilities of the MA&R.  The chair shall be appointed by the vice president for MGA. 

8.3.3.2 Chair Responsibilities

The vice chair of MA&R shall plan, direct, and administer strategies for professional and student member engagement in MGA awards and recognition programs, scholarships, fellowships, contests, member grade recognition, the Distinguished Visitors Program (DVP), the Member Visitor Program (MVP), and shall promote member engagement.  In addition, the vice chair shall ensure that MA&R activities coordinate with the Member Development Committee and Geographic Unit Operations Committee activities.  

8.3.4 Outreach Committee

8.3.4.1 Membership


The MGA Outreach Committee (MO) shall be chaired by a vice chair of the MGA, and shall consist of chairs of any subcommittees established to fulfill the responsibilities of the MO.  The chair shall be appointed by the vice president for MGA.  

8.3.4.2 Chair Responsibilities

The vice chair of MO shall plan, direct, and administer strategies for improving gender diversity in the computing field and technical fields in general, promote outreach programs to encourage women in education, research and  industry in the computing and  allied fields, and liaise with sister organizations that promote gender diversity.  In addition, the vice chair shall ensure that MO activities coordinate with IEEE Women in Engineering and other relevant Computer Society boards and committees to promote the creation and sustaining of a CS-Women entity.   

8.3.5 Finance Committee

8.3.5.1 Membership


The Finance Committee shall consist of a vice chair of the MGA, and chairs of any subcommittees established to fulfill the responsibilities of the Finance Committee.  The chair shall be appointed by the vice president for MGA.   

8.3.5.2 Chair Responsibilities

The vice chair of Finance shall:
•    prepare the annual MGA budget and, after approval by the Board of Governors, shall supervise its execution;
•    coordinate IT tools for the support of GUO;
•    oversee member statistics, surveys, and research; and
•    evaluate and report out the effectiveness of member development and engagement programs.


8.4 SECRETARY

The MGA secretary shall prepare minutes, shall support the vice president for MGA to identify and recruit volunteers, and shall foster member engagement. 

8.5 OTHER COMMITTEES

Other standing and ad hoc committees may be created by action of the MGA.  Unless otherwise provided by the action of the MGA, the chair and the members of any committee shall be appointed by the vice president for MGA and serve on an annual basis.

8.6 MGA HANDBOOK

MGA shall create and maintain a handbook that sets forth detailed procedures for the operation of the Society's membership and geographic activities program.   MGA may modify its procedures by majority vote of MGA members without Board of Governors approval provided that its procedures are consistent with IEEE and IEEE Computer Society policies and procedures.  All changes to the handbook procedures shall be published in the Agenda Book prepared for the next Board of Governors meeting following the change.  The handbook will be available on computer.org.   The vice president for MGA shall be responsible for distributing the URL for the current handbook to each member of MGA and its standing committees, and the Board of Governors at the beginning of each calendar year.

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