SECTION 5 - MEMBERS OF THE EXECUTIVE COMMITTEE


5.1 President
5.2 President-Elect
5.3 Past President
5.4 First and Second Vice President
5.5 Secretary
5.6 Treasurer
5.7 Vice Presidents' Duties and Powers of Appointment
5.8 Vice President for Member and Geographic Activities
5.9 Vice President for Technical and Conference Activities
5.10 Vice President for Educational Activities
5.11 Vice President for Professional Activities
5.12 Vice President for Publications

5.13 Vice President for Standards Activities
5.14 Division Delegate Director and Division Delegate/Director-Elect


 


5.1  PRESIDENT

5.1.1 Position Function
 
Serves as the chief elected officer of the IEEE Computer Society and represents the entire membership. Provides leadership and direction for officers and Society programs.
 
5.1.2  Position Responsibilities


1.    Sets and directs achievement of overall society objectives.

2.    Appoints executive committee members, standing committee chairs and other officers and    representatives. May appoint ad hoc committees as deemed desirable.

3.    May declare positions vacant for which the president has sole power of appointment or for which the president delegates the authority to appoint.

4.    Serves as a franchised member ex officio and chairs the:

  • Board of Governors
  • Executive Committee


5.    Prepares meeting agendas and distributes relevant information to all members prior to meetings.

6.    Presides over board and committee meetings to ensure achievement of objectives and attention to major issues and purposes.

7.    Serves as a franchised member ex officio of the:                  

  • Constitution & Bylaws Committee
  • Finance Committee
  • Intersociety Cooperation Committee
  • Planning Committee 

8.    Serves as point of conflict resolution.

9.    Represents the Society to the IEEE Technical Activities Board.

10.    Except as otherwise provided in the Bylaws or the PPM, appoints representatives of the Computer Society to other organizations within the IEEE.

11.    Represents the Society to external organizations.

12.    Identifies and develops potential future volunteer leaders for the Society.

13.    Trains Board members and encourages active participation by the Board of Governors and members in IEEE Computer Society activities.

14.    Prepares status reports for the Board of Governors.

See IEEE TAB Operations Manual for additional responsibilities.

 
5.2 PRESIDENT-ELECT   


5.2.1 Position Function  


Is first in succession to the chief elected officer of the   IEEE Computer Society. Provides counsel and assistance to the president while preparing to become president in the following year. Provides leadership and direction for officers and society programs.

5.2.2 Contacts  


Has wide ranging contacts, at all levels with members, volunteers, and staff of the society, IEEE, and external organizations. The primary staff contact shall be the chief staff executive.
 
5.2.3 Position Responsibilities

1.    Assists the president in setting and achieving overall society objectives.

2.    Provides counsel to the president in making executive committee, standing committee, and other  appointments.

3.    Serves as a franchised member ex officio and chairs the:

  • Constitution & Bylaws Committee
  • Planning Committee


4.    Prepares meeting agendas and distributes relevant information to all members prior to meetings.

5.    Presides over committee meetings to ensure achievement of objectives and attention to major issues and purposes.

6.    Serves on or appoints a member to the Nominations Committee.

7.    Selects the sites and dates of the board meetings a year in advance.

8.    Assists the president in identifying potential leaders.

9.    Trains board members and encourages active participation by Board of Governors and members in IEEE Computer Society activities.

10.    Performs other duties as assigned by the president or by the board. 


 
5.3 PAST PRESIDENT


5.3.1 Position Function  


Provides counsel and assistance to the president and other volunteer leaders. Provides leadership and direction for the society programs.
 
5.3.2 Contacts
 
Has wide ranging contacts, at all levels with members, volunteers, and staff of the society, IEEE, and external organizations. The primary staff contact shall be the chief staff executive.

5.3.3 Position Responsibilities

1.    Assists the president in setting and achieving overall society objectives.

2.    Provides counsel to the president in making executive committee, standing committee, and other appointments.

3.    Serves as a franchised member ex officio and chairs the:

  • Intersociety Cooperation Committee
  • Nominations Committee

    Prepares meeting agendas and distributes relevant information to all members prior to meetings.

    4.    Presides over committee meetings to ensure achievement of objectives and attention to major issues and purposes.


5.    Serves as a franchised member ex officio of the:
 

  • Board of Governors
  • Executive Committee
  • Constitution & Bylaws Committee
  • Finance Committee
  • Planning Committee

    6.    Plans, initiates, and promotes ongoing interaction with other societies.
     
    5.4 FIRST AND SECOND VICE PRESIDENT

    5.4.1 First Vice President Position Function

    Is second in succession to the president and first in succession to the president-elect. Provides counsel and assistance to the president and other volunteer leaders. Provides leadership and direction for officers and Society programs.

    5.4.2  Second Vice President Position Function

    The second vice president is third in succession to the president, second in succession to the president-elect and first in succession to the first vice-president.

    5.4.3 Position Responsibilities:

    1.    Serves as a franchised member ex officio of the Executive Committee, Board of Governors, and Planning Committee.

    2.    Executes a portfolio as assigned by the president to ensure achievement of objectives and attention to major issues and purposes.

    3.    Provides counsel and assistance to the president and other volunteer leaders. Provides leadership and direction for officers and Society programs.

    4.    Provides counsel to the president in making executive committee, standing committee, and other appointments.  


    5.5 SECRETARY

    5.5.1 Position Function


Oversees the preparation and distribution of minutes and other permanent records of the affairs of the IEEE IEEE Computer Society. Provides leadership and direction for volunteers and society programs. Is a member of the Board of Governors, elected to the office of secretary by the previous year's Board of Governors.

5.5.2 Position Responsibilities

1.    Serves as a franchised member ex officio of the Executive Committee, Finance Committee, and Planning Committee.

2.    Oversees the preparation and distribution of draft minutes of all society Board of Governors and Executive Committee meetings.

3.    Ensures that appropriate permanent records are maintained.

4.    Receives and certifies petitions for candidacy for officer positions.

5.    Receives and accepts the ballot counts for Society elections, and officially notifies the candidates, officers, and membership of the election results.

5.5.3 Assistant Secretaries

The incumbents of the staff positions of chief staff executive, director of  governance and governance administrator shall be designated assistant secretaries of the board, and in that capacity shall be authorized to certify board actions for the secretary.  


 
5.6 TREASURER

5.6.1 Position Function

Serves as the chief volunteer financial officer. Provides  leadership  and  direction for volunteers and Society programs. Reports to the Executive Committee and Board of Governors on the financial state of the Society.

5.6.2  Position Responsibilities

1.    Serves as a franchised member ex officio of the Planning Committee.

2.    Serves as a franchised member ex officio and chair of the Finance Committee (FinCom).

3.    Directs the preparation and distribution of meeting agendas.   

4.    Directs the development of financial objectives and strategies for the Society.

5.    Recommends changes in finance policy to the Board of Governors.

6.    Directs the development of the draft budget for FinCom recommendation to the president and Board of Governors.

7.    Directs the development of other FinCom recommendations to the Board on all matters having financial implications for the Society.

8.    Prepares financial status reports for the Board of Governors.

9.    Ensures the integrity of the fiscal affairs of the Society.



5.7 VICE PRESIDENTS' DUTIES AND POWERS OF APPOINTMENT

Each vice president shall interpret and guide the respective Board's activities as specified in relevant articles of the Bylaws. A vice president may create ad hoc committees or sub-committees whose chair may be granted franchised membership. A list must be maintained of all appointments and the names of the franchised members. This list shall form part of the Directory of Volunteer Leaders & Staff.

Each Vice President shall:
1.    Maintain wide ranging contacts, at all levels with members, volunteers, and staff of the society and IEEE, including chapters. The primary staff contacts shall be appointed by the Society Executive Director.
2.    Assist the president in identifying potential leaders.
3.    Assist the president in setting and achieving overall society objectives.
4.    Serve as a member ex officio of the Board of Governors and as a member ex officio of the Executive Committee.
5.    Perform other duties as assigned by the president or by the Board of Governors
6.    Chair an IEEE Computer Society Program Board, and ensure attention to the Society's strategic plan and Board's major issues.
7.    Assume responsibility for program board finances, operations, assessment, and planning.
8.    Appoint members of the Program Board subject to the provisions of the respective PPM section.
9.    Develop Program Board objectives supporting the strategic plan.  
10.    Direct development of Program Board objectives, aligned with the strategic plan.
11.    Inform the Program Board members and committees of Program Board objectives and their expected individual contributions and responsibilities.
12.    Prepare Program Board status reports for the Board of Governors' agenda book.
13.    Recommend changes in the PPM to the Board of Governors
14.    Direct the preparation of Program Board meeting agendas and distributes relevant information to all members prior to the meeting.
15.    Appoint liaison members of other Program Boards consistent with the PPM.
16.    Serve as a focal point for working with appropriate IEEE entities, and appropriate committees of the IEEE Program Board. (or names specific boards)
17.    Seek out opportunities for cross-board cooperation and collaboration.
18.    Encourage active participation by Program Board members in other IEEE Computer Society activities.
19.    Maintain handbook and ensures web currency.
20.    Direct preparation of the Program Board budget.
21.    Monitor operation of subcommittees.
22.    Submit candidates for Computer Society service awards, e.g. Certificates of Appreciation, Outstanding Contributions,  Meritorious Service Award, and Distinguished Service Award.

5.8 VICE PRESIDENT FOR MEMBER AND GEOGRAPHIC ACTIVITIES

See PPM Section 8 for the Member and Geographic Activities Program Board requirements.


5.9 Vice President for Technical and Conference Activities

See PPM Section 6 for the Technical and Conference Activities Board requirements.


5.10 VICE PRESIDENT FOR EDUCATIONAL ACTIVITIES

See PPM Section 7 for the Educational Activities Board requirements.


5.11 VICE PRESIDENT FOR PROFESSIONAL ACTIVITIES
  

See PPM Section 9 for the Publications Board requirements.


5.12 VICE PRESIDENT FOR PUBLICATIONS


See PPM Section 9 for the Publications Board requirements.


5.13 VICE PRESIDENT FOR STANDARDS ACTIVITIES 

See PPM Section 10 for the Standards Activities Board requirements.


5.14 DIVISION DELEGATE DIRECTOR AND DIVISION DELEGATE/DIRECTOR-ELECT


5.14.1 Position Function

Division Delegate/Directors serve on the IEEE Board of Directors, IEEE Assembly, and the IEEE Technical Activities Board (TAB). Division Delegate/ Directors and the Director-elect serve as a member ex officio, nonvoting, of the IEEE Computer Society Board of Governors and Executive Committee. 
 
5.14.2   Position Responsibilities of Division Delegate/Director  and Division Delegate/Director-Elect

Facilitates communication, cooperation and problem resolution across IEEE.

(a) Communicates needs, concerns, and actions between TAB and the IEEE Board of Directors.
(b) Promotes communication and cooperation among Societies and Councils  across IEEE TAB. Cooperates with other Division Delegate/Directors to resolve conflicts across Divisions.
(c) Expedites problem resolution involving Societies and Councils and TAB across IEEE.
(d) Promotes cooperation between the Society and IEEE Regions.
(e) Promotes technical activities at the regional level of the Computer Society.

See IEEE TAB Operations Manual for additional responsibilities.

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