Generating and submitting Portable Postscript Files

IEEE Computer Society encourages the submission of proceedings papers in PostScript format to allow for easier conversion of material to digital form. The following guidelines have been prepared to help with the process:

Configuring your printer driver to produce Portable PostScript

"Portable" or "compatible" PostScript can be printed on a wide range of PostScript-compatible printers and will consistently produce identical or nearly identical documents. The converse is PostScript that is tuned to print better or faster on your specific printer.

  • Select the "optimizing speed" setting on your printer driver, if possible.
  • Enable the Adobe Document Structuring Conventions (abbreciated as ADSC or DSC), if available. This is sometimes included in the "optimize for portability" option.
  • Specify the paper format as American Letter, if available, or custom define paper size as 8.5 x 11 inches (21.6 x 27.9 cm). Please do not use A4. Find out more about page formatting.
  • Specify Postscript Level 1, if your printer driver offers you the choice of levels.
  • Use the ASCII format, if your driver offers a choice of data formats.
  • Choose No Compression if you have the option to compress bitmaps.
  • Choose to send TrueType fonts as outlines (also called Type 3 fonts) if your driver offers you a choice. Avoid options that refer to a font substitution table or built-in printer fonts.
  • Choose a resolution setting of between 300 and 600 dpi.
  • Enable "page independence," if available.
  • Disable "job codes" (also known as Control-D characters).
  • Do not use "duplexing" (printing on both sides of the paper).
  • For further assistance on generating portable PostScript files, visit the Adobe website.

Word processing considerations

Even if you've already configured your printer driver to use letter-sized paper, define your page size as American Letter, or custom define the page as 8.5 x 11 inches (21.6 x 27.9 cm) in your word processing program as well. Please don't specify A4 as the paper size.

In general, the 13 standard PostScript fonts (those built in to every PostScript interpreter) should be used whenever possible. These are:

Times-Roman Helvetica Courier
Times-Oblique Helvetica-Oblique Courier-Oblique
Times-Bold Helvetica-Bold Courier-Bold
Times-BoldOblique Helvetica-BoldOblique Courier-BoldOblique

If you must use other fonts, be sure to configure your printer driver to send TrueType fonts as outlines (also called Type 3 fonts), as mentioned above.

NOTICE: This procedure causes font information to be included in the PostScript file. While this is an extremely common practice, and font owners generally disregard it, you should know that this technically constitutes an infringement of copyright.

All figures should be properly positioned and embedded in or linked to the document so that they appear correct in size and position, and are legible when printed. The final layout should be identical to what you wish to have printed in the proceedings.

Once everything has been finalized, generate the PostScript file from your word processing program ("print to file").

Encoding and compression

Only files processed using the following methods of encoding and/or compression are acceptable: uuencoding, mime encoding, and BinHex-ing; tar files, shar files; and those compressed with PK-Zip (WinZip, etc.), Stuffit, Z (Unix compress) or GZ (GnuZip). All other encoding and/or compression schemes are unacceptable.

Transmission of electronic files


IEEE Computer Society prefers to receive electronic files via ftp. Our ftp site is a secure site requiring a login name and password. IEEE Computer Society staff editors will provide you with access information. Once you've accessed the site, use the /press/incoming/proceedings/xxxx directory, where xxxx is the abbreviation for the conference you're submitting to. Please name your file with the conference assigned paper number (if applicable) followed by the last name of the first author listed on the paper.

Generic formatting guideline files are available on the IEEE Computer Society anonymous ftp site at:


If you're having problems uploading to the secure ftp site, contact your staff editor to request assistance and/or permission to submit your paper as an email attachment. The message should include your name, conference name, paper title, and the software used to generate and compress the file.

Storage media

Submissions on 3 1/2-inch diskettes and Iomega Zip disks are also accepted. Diskettes should be formatted DOS/Windows or Macintosh compatible. We discourage submissions on Unix diskettes. Note on the disk label all pertinent information including your name, conference name, paper title, and the software used to generate and compress the file. If you must submit your electronic materials on one of these media, we recommend using the special packaging materials available, and shipping them via a reputable express courier service.