Peer Review—Magazines


 

Guest Editor Center

These guidelines apply to all special-issue submissions. Guest editors should not submit their own manuscripts for their special issues. You may contact our Manuscript Central Administrator, for additional information.

Deadlines for Special Issues
Guidelines for Making Recommendations
Page Limitations & Text Formatting Requirements

Deadlines for Special Issues

It is important to conduct an initial review before assigning reviewers to weed out poorly written or conceived papers and those that are not with the special issue's scope. We encourage Guest Editors (GEs) to try and confirm with specific reviewers ahead of time, so that they know what to expect and agree to the time commitment.

Because the schedule gives us only five months to complete the peer review process for special-issue (SI) submissions, from start to finish, we strongly encourage you to follow this review schedule closely:

Week 0: Manuscript submissions due.

Week 1: GE assigns reviewers to all submissions (rejecting some prior to review as needed).

Week 6: Reviewers submit their reviews.

Week 8: GEs submit their recommendations (via Manuscript Central) to the Editor in Chief.

Week 10: EIC makes decisions.

Week 11: EIC sends decision letters to authors, with revision recommendations as required.

Week 15: Authors submit revised articles.

Week 16: Administrator sends revised "major" submissions back to the original reviewers.

Week 18: Reviewers submit new reviews.

Week 21: GEs review the revised articles (accepts, minors, and majors) and make recommendations to the EIC regarding what to include in the issue, the number of pages allocated to each article, and what (if anything) the authors still need to address during the staff editing cycle.

Week 24: EIC makes final decisions and sends out decision letters.

Week 26: Final articles sent to the Administrator.

Do not accelerate this schedule without the concurrence of the EIC and the lead editor.

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Guidelines for Making Recommendations

The Administrator will tell you how to access the system as guest editor, and you can see all of your theme's submissions and their review status. Manuscript Central will keep track of all the submissions.

If you don't want to consider a submission, you may reject it outright, suggest alternative publications that could be more suitable, or tell the EIC to consider the submission for a non-focus issue. The EIC will inform the author of the final decision.

Note:

Please include the manuscript ID in all correspondence.

IEEE MultiMedia will not publish any submission that does not go through the review process via Manuscript Central.


The Review Process

Within a one-week period, the Editor should invite five reviewers using Manuscript Central. We have found that reviewers are less likely to decline if contacted by the Guest Editor directly. Once you assign the reviewers or they agree to review via the URL within the invite letter, Manuscript Central will then send the reviewers the manuscript information. The author can check the status of the review process at any time. 

Unless the Guest Editor makes specific arrangements with a reviewer, the deadline to return a completed review is three weeks.

If a reviewer requests additional time to complete a review, please record the extension in MC or ask the Administrator to record the extension. Otherwise, MC will send automatic reminders based on the

three-week

schedule. Reviewers should not worry about or make comments about grammar or spelling.

 

Note: If the reviewer responds to the invitation to review via email, you must record the reviewer's response of Agreed from the "Invited Response" pull-down menu. Otherwise, the reviewer will not receive the manuscript information allowing him/her access to the manuscript and review form.


The Recommendation Process

The MC will monitor deadlines and notify the Guest Editor when all or enough reviews are received. At that time, the Guest Editor may post a recommendation of accept, reject, major revision, or minor revision, and send the recommendation to the Editor in Chief. The Editor in Chief will make a decision and will notify the author of the decision, blind-copying the Guest Editor.

Remember your total page allocation when you consider which articles you want to accept. Your recommendations to the EIC should fall into these categories:

REC. TO ACCEPT: You DO want to include the manuscript in your special issue, and you feel that the changes the author needs to make (if any) are slight enough that they could be easily addressed in the editing process by our staff editors.

REC. TO REJECT: You DO NOT want to include the manuscript in your special issue.

REC. TO MAKE MINOR REVISIONS: You do want to include the manuscript in your special issue, but you feel that there are relatively minor changes the author needs to make before it is edited. We give the author a few weeks to complete the revisions before he or she resubmits. You will review the resubmitted manuscript and then decide whether to recommend it to the EIC for acceptance.

REC. TO MAKE MAJOR REVISIONS: You might want to include the manuscript in your special issue but the author needs to make significant changes before you can decide. Normally, we give the author a month to complete the revisions. Once the revised version is returned, we send it back to the original reviewers for a second round of reviews.

The EIC makes final decisions;

The EIC sends out the decision letters, customizing each one with specific comments you provide. The Administrator works with authors of accepted manuscripts to obtain their publication materials and advises about our staff's editing process. The lead editor may then look over manuscripts, making suggestions about length, organization, number and type of illustrations, title length, appropriateness, and fit. Staff editors will collaborate fully with the authors on magazine style and content (to make sure the manuscript flows, is direct, and organized—see our

Author Resources

page for more information on our editing style).

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Page Limitations & Text Formatting Requirements

The EIC will give the GEs a specific page allocation for all the theme papers, including the GE introduction. The GEs decide how many of those pages go to each paper.

We accept plain text, Word, Postscript, and PDF. Files uploaded to Manuscript Central will convert into a PDF. Files cannot exceed 20 Mbytes.

The pages should be set to 8 1/2 inches wide by 11 inches high. Margins should be at least one inch on the left and right and at least 1.5 inches from the top and bottom. Authors must have page numbers on every page, at least one inch from the bottom of each page.

Articles should not exceed 6,500 words, including all text, the abstract, keywords, bibliography, biographies, and table text. Each table and figure is counted as 200 words (to account for white space needed). You may reject any article exceeding this word count automatically, without going through the review process. Authors must supply an abstract and at least two keywords when uploading their manuscripts. Each submission should have a title page containing the submission's title and the names, affiliations, and contact information for all coauthors.

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Peer Review Policies

Concurrent Submission: We do not allow submission to more than one publication at one time. If we determine that a manuscript has been submitted to another publication before IEEE MultiMedia's review process is completed, we automatically withdraw that manuscript.

Duplicate Submissions: We do NOT accept duplicate submissions of manuscripts. Authors should not try to enter or upload a modified version of manuscripts that are already in the system as a new submission. Identical submissions will be immediately rejected.

Preliminary/Conference Version(s): If any portion of a submission has appeared or will appear in a conference proceedings, the author must include a copy of the previously published manuscript along with the IEEE MultiMedia submission and a summary of changes identifying the differences between the two.

The GEs and reviewers must check each submitted manuscript to determine whether a sufficient amount of new material has been added to warrant publication in IEEE MultiMedia. New results are not required; however, the submission should contain expansions of key ideas, examples, elaborations, etc.

If you have questions regarding this policy, please contact the Administrator.

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