Peer Review—Magazines


 

Guest Editor Center

These guidelines apply to all special-issue submissions. For more information, contact our publications administrator or visit these Web pages:

Please select a topic from the menu below or scroll down to the topic.

Proposing a Special Issue
Basic Responsibilities
Content & Style
Length & Submission
Peer Review
Guest Editor's Introduction
Timeline

Proposing a Special Issue

If you're interested in proposing a special issue, see our guidelines.

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Basic Responsibilities

Once you've committed to being a special-issue guest editor (GE), please supply the following information to Lead Editor Dale Strok: issue title, your affiliation, postal address, phone and fax numbers, and email address. You will also need to

  • post calls for papers and solicit papers early to obtain a sufficient number of high-quality articles,
  • work with a staff editor to develop an appropriate timetable,
  • help authors meet revision deadlines by overseeing a timely review process,
  • recruit at least 3 referees per article and verify their availability,
  • help staff identify ideas for department articles or interviewees related to the theme, and
  • write a guest editor's introduction.

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Content & Style

Submissions should be original work that hasn't been published elsewhere. Articles that have appeared in a conference proceedings may be submitted, but they must also undergo detailed technical reviews. To warrant being accepted in final form, a significant portion of their content must be new and of merit. Refer authors to the online guidelines  for style and editing questions. Because Intelligent Systems is a magazine, not a journal, we encourage articles written in a livelier style, accessible to a wide range of readers.

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Length & Submission

The editor in chief (EIC) or lead editor will give you a specific page allocation for all the theme papers, including the guest editor's introduction. Featured articles run from four to 10 magazine pages—roughly 3,000 to 7,500 words (figures and tables count as 200 words each). Submissions should not exceed this length. References should be limited to 10 citations (unless the submission is a survey or tutorial). Authors must submit two electronic files online (one editable MS Word, ASCII, or LaTeX file, and a PDF or PostScript file) via ScholarOne.

We strongly discourage guest editors from submitting manuscripts to their special issue. Instead, we suggest that you contact the EIC and staff about possibly publishing a department article describing your research.

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Peer Review

Before assigning reviewers to articles, conduct an initial review to weed out poorly written or conceived papers and those that aren't within the special issue's scope. If you don't want to consider a submission, you may reject it outright, suggest alternative publications that could be more suitable, or refer it to the EIC for consideration as a nontheme article. (However, don't recommend a paper for consideration as a nontheme article unless you believe its quality to be high.) You must include specific comments for the author in the recommendation form in ScholarOnel.

NOTE: Please disable the pop-up blocker in your browser before accessing Manuscript Central.

We run our peer review process in-house, managed by a publications administrator, who will contact you with more detailed information about the review process. You'll work with the publications administrator to keep the issue on schedule. This can be a lengthy process, so set aside an appropriate amount of time.

GEs and reviewers shouldn't focus on an author's basic grammar, spelling, or command of English. (Visit our Reviewer Guidelines.) The Intelligent Systems staff editors will edit the article according to our guidelines and collaborate with the author on magazine style and content. You'll need to make decision recommendations for each manuscript. The IEEE Intelligent Systems EIC highly values these recommendations but has the final say on which articles to publish.

NOTE: When accepting articles, give some thought to the titles. If a slight change might generate more hits for the online version, suggest this in your comments to the author (which the staff editor will also see). Generally, we prefer short, simple titles (no more than 10 words).

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Guest Editor's Introduction

You'll need to write a short article that introduces the theme to the readers (your staff contact will provide you with a deadline). It should place the theme in context by presenting recent results, future directions, and important trends and their implications, and stress why this topic is important and timely. Its purpose is to introduce the articles, not summarize them, and to spark the reader's interest. Ask your staff contact for recent examples. We also tie departments and features to the theme when possible. Try to come up with one or two ideas and send them to the staff editor in charge of your issue.

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Timeline

Your staff contact will provide you with a detailed timeline at the start of the process, but the following will give you the general idea:

  • Leave time to adequately post a call for papers (ask staff to post it on the Intelligent Systems and Computer Society Web sites) and solicit articles (usually three months).
  • Allow at least three months (ideally five) for the review process.
  • Busy authors, limited staff resources, and an extensive editing process require revised, approved, and ready-to-edit articles at least two months before the publication date.

Total time = approximately 10 months

Please don't accelerate the schedule without the concurrence of the EIC and the lead editor.

If you have any questions at any time about the schedule or the magazine in general, please contact Lead Editor Dale Strok, +1 714 821 8380. Thank you for your time and contribution to IEEE Intelligent Systems.

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