The information contained in the editor in chief (EIC) Center is meant only for the EIC of Computer.
Deadlines for Regular Review
- Editors have 2 weeks to submit a list of reviewers to the magazine assistant (MA). Otherwise, the MA will assign reviewers through Manuscript Central.
- Reviewers are given 3 weeks to review the submission.
- Editors are given 2 weeks to submit a recommendation to the MA once all or enough of the reviews have come in.
- Authors have a maximum of 6 months* to submit major revisions. The MA begins sending reminders on the third month pending.
- Authors have a maximum of 3 months to submit minor revisions. The MA begins sending reminders on the first month pending.
- Editors are given 2 weeks to review a minor revision and give the MA a final decision.
- Authors are given a total of 6 months to submit their publication materials.
*At six months, the MA will contact the editor, with a copy to the editor in chief, requesting permission to close the submission's file. If the editor approves, the MA will notify the author that we are closing the file, but that they can resubmit. Although the resubmitted manuscript will be given a new log number and a new set of dates, if the author includes the previous log number with the resubmission, we will carry over its peer review history and essentially pick up where we left off.
The editor in chief will assign an editor to the manuscript based on a submission's subject area. For each submission that the EIC assigns, the MA will send the editor a letter requesting that he/she handle the review process of the submission. Should the editor decide to not assign reviewers but instead administratively reject the submission, he/she will be required to provide comments that will be returned to the author. The editor's identity will remain anonymous unless he/she requests to be identified.
Please note: an author who sends a submission directly to the editor should be instructed to submit the paper using Manuscript Central. The MA will then send the manuscript to the EIC to be assigned to an editor. It may or may not be the editor who originally received the submission. This ensures that our submissions are tracked properly and that each submission receives a fair and unbiased review. Any submission that does not go through the review process via Manuscript Central and the MA will not be recognized as a Computer submission and hence may not be published by Computer.
As soon as possible, but definitely within a two-week period, the editor should send the MA a set of reviewers (either three confirmed, or five unconfirmed) by e-mail, including their full names and e-mail addresses. If possible, please contact the reviewers in advance and ask them to agree to do the review. We have found that reviewers are less likely to decline if contacted by the editor directly. The MA will then send the reviewer a review request letter. In addition, the author is notified that the manuscript has been sent out for review and is given the name of the assigned editor. We normally set a six-week deadline for reviews, unless the editor makes specific arrangements with a reviewer to review more or less quickly.
The MA will forward the reviews to the editor as they are received. Ideally an editor should have three reviews before making a recommendation on a submission. At that time, the editor may recommend that the submission be accepted, rejected, or returned to the author for major revisions. (See the Guidelines for Making Decisions section below.) In that case, the editor should personally re-review the submission before giving it a final acceptance.
The editor is to post a recommendation and notify the editor in chief. The editor in chief will make a decision and the MA will notify the author, blind-copying the editor.
If a major revision is recommended, the revision will again be assigned to the same editor and sent out for a second round of reviews. Usually the same reviewers are used for the revised manuscript, but that is at the discretion of the editor.
If a submission is accepted, the authors are given a publication checklist and are asked to prepare their final manuscript. If a minor revision is requested, after receiving a copy of the final manuscript, the MA will send a copy of the submission to the editor for a final decision.
Guidelines for Making Recommendations
Note: All recommendations entered into the system are final and irreversible.
An accept decision means that an editor is accepting the submission "as is" with no further changes required by the reviewers. The submission will not be seen again by the editor or by the reviewers.
A major revision means that the submission should go back to the original reviewers for a second round of reviews. We strongly discourage editors from making a decision based on their own review of the manuscript if a major revision had been previously required. This may cause problems in the future if reviewers were to see a published submission that they did not have a chance to re-review.
Note: If a submission has already gone through two rounds of reviews, the option of a second major revision is not available.
The minor revision may not go back to the reviewers if the editor feels the revisions are sufficient / appropriate. Any revision in length by more than 10% should be a major revision.
This may be an alternative decision to asking for a second major revision.
The manuscript is not suitable for publication.
The editor rejects the manuscript without assigning it to reviewers due to significant deficiencies.
Out of Scope
The manuscript does not fall within the scope of the journal. We ask that you please suggest a more suitable journal for submission.
Submissions to Computer must represent original material. We discourage submitting to more than one publication at one time. If it is determined that a submission (a) has already appeared in anything more than a conference proceedings, or (b) appears in or will appear in a submission to any other publication before the editorial process at Computer is completed, the submission will be automatically rejected.
Submissions are accepted for review with the understanding that the same work has been neither submitted to, nor published in, another journal. Concurrent submission to other publications and this magazine is viewed as a serious breach of ethics and, if detected, will result in immediate rejection of the submission. Submissions previously published in conference proceedings, digests, preprints, or records are eligible for consideration provided that the author informs the editorial staff at the time of submission and that the submissions have undergone substantial revision. The question regarding concurrent submission appears on Screen 1 in Manuscript Central.
The guidelines for handling concurrent submissions are as follows:
- If the magazine assistant is informed of a possible concurrent submission, they immediately contact the editor handling the submission and the editor in chief.
- The editor handling the submission in question and editor in chief at the other journal/publication are contacted to determine the status of the submission submitted to them. We also request a copy of that submission.
- If the other submission is still undergoing review, both journals share the submissions for comparison. The editors and editors in chief of both journals are involved in this process.
- Based on the policy mentioned above, if the editors determine a clear case of concurrent submission, the manuscript is immediately rejected.
If the authors provided a previously published conference submission, please take the time before assigning reviewers, to check the submission to determine whether there has been sufficient new material added to warrant publication in Computer. The IEEE guidelines are that authors should only submit original work that has neither appeared elsewhere for publication, nor is under review for another refereed publication. If authors have used their own previously published material as a basis for a new submission, they are required to cite the previous work(s) and very clearly indicate how the new submission offers substantively different contributions beyond those of the previously published work(s). Copies of any previous published work associated with the new submission must also be included as supporting documentation.
If the submission does not meet these criteria, or if you find that the manuscript is not suitable for further consideration (poor quality or outside the scope of Computer), then you may choose to administratively reject it, making sure to clearly justify or explain your decision. If you make a decision on a submission before sending it out to referees, you must post your recommendation and fill out the review form in order to provide the authors with guidance, in case they decide to revise and resubmit their submission. Please note that your identity will not be revealed to the authors.