In the Editor Center, you will find detailed information about handling comments on submissions, guidelines for handling preliminary/conference versions, and important deadlines. Please select from the menu below for more information on:
If you need your user ID and/or password, or have any problems using ScholarOne Manuscripts, please contact the magazine administrator (you may click on the contact links on the right navigation bar of this page).
ScholarOne Manuscripts movie tutorials (especially numbers 5 and 8) are available to help you navigate through the system.
Submissions to IEEE Computer Society publications must represent original material. We discourage submitting to more than one publication at one time. If it is determined that a submission (a) has already appeared in anything more than a conference proceedings, or (b) appears in or will appear in a submission to any other publication before the editorial process at is completed, we will reject the submission.
Submissions are accepted for review with the understanding that the same work has been neither submitted to, nor published in, another journal. Concurrent submission to other publications and this magazine is viewed as a serious breach of ethics and, if detected, will result in immediate rejection of the submission. Submissions previously published in conference proceedings, digests, preprints, or records are eligible for consideration provided that the author informs the editorial staff at the time of submission and that the submissions have undergone substantial revision.
The guidelines for handling concurrent submissions are as follows:
- If the magazine administrator is informed of a possible concurrent submission, the he/she immediately contacts the Editor handling the submission and the Editor in Chief (EIC).
- The Editor handling the submission in question and Editor-in-Chief at the other journal/publication are contacted to determine the status of the submission submitted to them. We also request a copy of that submission.
- If the other submission is still undergoing review, both journals "swap" submissions for comparison. The Editors and Editors-in-Chief of both journals are involved in this process.
- Based on the policy mentioned above, if the Editors determine a clear case of concurrent submission, the manuscript is immediately rejected.
If the authors provided a previously published conference submission, please take the time before assigning reviewers, to check the submission to determine whether there has been sufficient new material added to warrant publication in the publication. The IEEE guidelines are that the submission should contain a significant amount of new material (i.e., material that has not been published elsewhere). New results are not required; however, the submission should contain expansions of key ideas, examples, elaborations, etc., of the conference submission. Please keep in mind that this rule applies to all aspects of the review process and must also be applied to all revisions and/or final versions submitted by the authors.
If the submission does not meet this criteria, or if you find that the manuscript is not suitable for further consideration (poor quality or outside the scope of the publication), then you may administratively reject it, making sure to clearly justify or explain your decision. If you make a decision on a submission before sending it out to referees, you must post your recommendation and complete the review form in order to provide the authors with guidance, in case they decide to revise and resubmit their submission. Please note that your identity will not be revealed to the authors.
Note: These are approximate timelines and may vary across publications.
• Editors have 2 weeks to select and invite reviewers in ScholarOne Manuscripts.
• Reviewers are given 3 weeks to review a manuscript.
• Editors have 2 weeks to submit a recommendation in ScholarOne Manuscripts once all or enough of the reviews are received.
• Authors have a maximum of 6 months* to submit their major revisions. The ScholarOne Manuscripts automatic reminders are sent three months prior to the deadline.
Authors have a maximum of 3 months to submit their minor revisions. The ScholarOne Manuscripts automatic reminders are sent two months prior to the deadline.
• Editors are given 2 weeks to review a minor revision and submit a recommendation in ScholarOne Manuscripts.
*At six months, the magazine administrator will contact the Editor with a copy to the Editor-in-Chief, requesting permission to close the submission's file. If you approve, the coordinator will notify the author that we are closing their file, but that they can resubmit. Although the resubmitted submission will be given a new log number and a new set of dates the author will be told that if they include their previous log number with the resubmission, we will carry over its peer review history and essentially pick up where we left off.
The Editor in Chief (EIC) will assign an Editor to the manuscript based on a submission's subject area. Should the Editor decide not to assign reviewers but instead administratively reject the submission, he/she will be required to include comments in the system that will be returned to the author. The Editor's identity will remain anonymous unless he/she requests to be identified.
Please note, if the author sends a submission directly to the Editor, they should be instructed to submit their submission to ScholarOne Manuscripts. It may or may not be the Editor who originally received the submission. This not only ensures that our submissions are tracked properly, but it also ensures that each submission receives a fair and unbiased review. Every peer reviewed submission must be processed through ScholarOne Manuscripts .
As soon as possible, but definitely within a two-week period, the Editor should select and invite reviewers in ScholarOne Manuscripts. If possible, please contact the reviewers in advance and ask them to agree to do the review. We have found that reviewers are less likely to decline if contacted by the Editor directly. The review deadline is generally set to three weeks and automatic reminders can be adjusted in the system as needed.
Editors are automatically notified as each review is received, with three required reviews as the default. The Editor may post a recommendation as: "accept", "reject", "major revision", for re-review, or "minor revision".
When the Editor posts a recommendation in ScholarOne Manuscripts, the Editor in Chief is immediately notified to process the decision to the author, blind-copying the Editor.
If a major revision is recommended, the revision will be assigned to the same Editor and sent out for a second round of reviews. Usually the same reviewers are used for the revised manuscript, but that is at the discretion of the Editor.
If a minor revision is requested, the Editor is notified to re-review and then enter a recommendation. On occassion, one or more reviewers will also be asked to re-review a minor revision, but that is at the discretion of the Editor.
If a submission is accepted, the authors are provided with a publication checklist in order to prepare their final materials.
Note: All recommendations entered into the system are final.
An accept decision means that an Editor is accepting the submission "as is" with no further changes required by the reviewers. The submission will not be seen again by the Editor or by the reviewers. The Editor in Chief makes the final decision.
A major revision means that the submission is returned to the original reviewers for a second round of reviews. We strongly discourage Editors from making a decision based on their own review of the manuscript if a major revision has been previously required. This may cause problems in the future if reviewers were to see a published submission that they did not have a chance to re-review.
Note: If a submission has already gone through two rounds of reviews, the option of a second major revision is strongly discouraged. There is no rule against a second major revision as such; however, we advise against it because the authors were already given specific instructions in the past and did not fulfill the requirements. If a major overhaul is required to the current version of the paper before it can be considered for the magazine, we suggest closing the current file and recommending rejection. This will give the authors an unlimited amount of time to thoroughly revise their paper and resubmit it as new.
The minor revision may not go back to the reviewers if the Editor feels the revisions are sufficient / appropriate. Any revision in length by more than 10% should be a major revision .
This may be an alternative decision to asking for a second major revision.
The manuscript is not suitable for publication.
The Editor rejects the manuscript without assigning it to reviewers due to significant deficiencies.
Out of Scope
The manuscript does not fall within the scope of the journal. We ask that you please suggest a more suitable journal for submission.
How do I check the status of the papers that I am handling without going to the magazine administrator?
You have access to the status of your assigned papers at any time in ScholarOne Manuscripts. Once you have selected the link to the appropriate category, the information is in the status section of each paper.
Accessing the Web on my laptop while I am on travel is not convenient. Can I gain access to my assigned papers through some other method?
The magazine administrator may be asked to e-mail copies of papers to you if you have problems accessing them through ScholarOne Manuscripts. However, please be aware that all decisions and actions must be made through the system.
How many reviews should be submitted before I can make a decision?
Our policy requires a paper to have at least three submitted reviews before the editor makes a decision.
What do I do if I have a conflict of interest related to the author of a paper that has been assigned to me?
Please contact Editor in Chief via e-mail to request that the paper be reassigned to another editor due to a conflict of interest.
An author of a paper I handled has decided to appeal my decision. What do I do?
Please contact the Editor in Chief via e-mail. If possible, please forward a copy of the author's e-mail appealing the decision. The Editor in Chief will review the appeal and then provide instructions on how he/she would like to proceed.
Computing in Science and Engineering
IEEE Computer Graphics and Applications
IEEE Intelligent Systems
IEEE Internet Computing
IEEE Pervasive Computing
IEEE Security & Privacy
IEEE Computer Society
10662 Los Vaqueros Circle
Los Alamitos, CA 90720 USA