Peer Review—Magazines


 

Editor Center

In the Editor Center, you will find detailed information about handling comments on submissions, guidelines for handling preliminary/conference versions, and important deadlines. Please select from the menu below for more information on:

Submissions
Deadlines for Regular Review
Editor Guidelines
Guest Editor Guidelines (links to new site area)
Guidelines for Making Recommendations
How to Contact Us
Assigning Reviewers, Rejecting Manuscripts, and Entering Recommendations (links to new site area)

For information on managing departments in the magazine, see our Department Editor Guidelines.

Submissions

Submissions to IEEE Intelligent Systems must represent original material. We discourage submitting to more than one publication at one time. If it is determined that a submission (a) has already appeared in anything more than a conference proceedings, or (b) appears in or will appear in a submission to any other publication before the editorial process at IEEE Intelligent Systems is completed, the submission will be automatically rejected.

Submissions are accepted for review with the understanding that the same work has been neither submitted to, nor published in, another journal. Concurrent submission to other publications and this magazine is viewed as a serious breach of ethics and, if detected, will result in immediate rejection of the submission. Submissions previously published in conference proceedings, digests, preprints, or records are eligible for consideration provided that the author informs the editorial staff at the time of submission and that the submissions have undergone substantial revision. The question regarding concurrent submission appears on Screen 1 in Manuscript Central.

NOTE: Please disable the pop-up blocker in your browser before accessing Manuscript Central.

The guidelines for handling concurrent submissions are as follows:

  1. If the publications administrator is informed of a possible concurrent submission, he or she immediately contacts the Editor handling the submission and the Editor-in-Chief.
  2. The Editor handling the submission in question and Editor-in-Chief at the other journal/publication are contacted to determine the status of the submission submitted to them. We also request a copy of that submission.
  3. If the other submission is still undergoing review, both journals "swap" submissions for comparison. The Editors and Editors-in-Chief of both journals are involved in this process.
  4. Based on the policy mentioned above, if the Editors determine a clear case of concurrent submission, the manuscript is immediately rejected.

Preliminary/Conference Version(s)

If the authors provided a previously published conference submission, please take the time before assigning reviewers, to check the submission to determine whether there has been sufficient new material added to warrant publication in IEEE Intelligent Systems. The IEEE guidelines are that the submission should contain a significant amount of new material (i.e., material that has not been published elsewhere). New results are not required, however, the submission should contain expansions of key ideas, examples, elaborations, etc., of the conference submission.

If the submission does not meet this criteria, or if you find that the manuscript is not suitable for further consideration (poor quality or outside the scope of IEEE Intelligent Systems), then you may choose to administratively reject it, making sure to clearly justify or explain your decision. If you make a decision on a submission before sending it out to referees, you must post your recommendation and fill out the review form in order to provide the authors with guidance, in case they decide to revise and resubmit their submission. Please note that your identity will not be revealed to the authors.

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Deadlines for Regular Review

  • Editors have 2 weeks to select & invite reviewers in Manuscript Central.
  • Reviewers are given 3 weeks to review the submission.
  • Editors are given 2 weeks to enter a recommendation in Manuscript Central once all or enough of the reviews have come in.
  • Authors have a maximum of 6 months* to submit their major revisions. The publications administrator begins sending reminders after three months.
    Authors have a maximum of 3 months to submit their minor revisions. The publications administrator begins sending reminders after the first month.
  • Editors are given 2 weeks to review a minor revision and enter a final recommendation in Manuscript Central.

*At six months, the publications administrator will contact the Editor with a copy to the Editor-in-Chief, requesting permission to close the submission's file. If you approve, the publications administrator will notify the author that we are closing their file, but that they can resubmit. Although the resubmitted submission will be given a new log number and a new set of dates the author will be told that if they include their previous log number with the resubmission, we will carry over its peer review history and essentially pick up where we left off.

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Editor Guidelines

The Editor-in-Chief (EIC) will assign an Editor to the manuscript based on a submission's subject area. For each submission that the EIC assigns, the publications administrator will send the Editor a letter requesting that he or she handle the review process of the submission. Should the Editor decide to not assign reviewers but instead administratively reject the submission, he or she will be required to provide comments that will be returned to the author. The Editor's identity will remain anonymous unless he or she requests to be identified.

Please note, if the author sends a submission directly to the Editor, they should be instructed to submit their submission to Manuscript Central. The publications administrator will then send the manuscript to the EIC to be assigned to an Editor. It may or may not be the Editor who originally received the submission. This not only ensures that our submissions are tracked properly, but it also ensures that each submission receives a fair and unbiased review. Any submission that does not go through the review process via Manuscript Central and the publications administrator will not be recognized as a IEEE Intelligent Systems submission and hence may not be published by IEEE Intelligent Systems.

As soon as possible, but definitely within a two-week period, the Editor should select & invite reviewers in Manuscript Central (either three confirmed, or five unconfirmed). If possible, please contact the reviewers in advance and ask them to agree to do the review. We have found that reviewers are less likely to decline if contacted by the Editor directly. Reviewers can agree, decline, or state that they're unavailable via links that will be included within the invitation letter.  If a reviewer responds by sending an email to the Editor, the Editor must log in to Manuscript Central and select the appropriate response from the drop-down menu, which will trigger the corresponding letter for the reviewer. If the the reviewer agrees, they will be sent an assignment letter that will include a 3-week deadline and will link them to the manuscript record so they can submit an online review.  We normally set a three-week deadline for reviews, unless the Editor makes specific arrangements with a reviewer to review more or less quickly.  The Editor should take care to inform the publications administrator of any changes to the review deadlines.

Manuscript Central will automatically notify the Editor when 3 reviews are received. Ideally an Editor should have three reviews before making a recommendation on a submission. At that time, the Editor may post a recommendation: "accept", "reject", "major revision", for re-review, or "minor revision".

The Editor in Chief is automatically notified when the Editor posts a recommendation. The Editor in Chief will make a decision, and he or the publications administrator will notify the author of the decision, blind-copying the Editor.

If a major revision is recommended, the revision will again be assigned to the same Editor and sent out for a second round of reviews. Usually the same reviewers are used for the revised manuscript, but that is at the discretion of the Editor.

If a submission is accepted, the authors are given a publication checklist and are asked to prepare their final manuscript. If a minor revision is asked for, after receiving a copy of the final manuscript, the publications administrator will notify the Editor to re-review and make a final recommendation.

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Guidelines for Making Recommendations

Note: All recommendations entered into the system are final and irreversible.

Accept

An accept decision means that an Editor is accepting the submission "as is" with no further changes required by the reviewers. The submission will not be seen again by the Editor or by the reviewers.

Minor Revision

The minor revision may not go back to the reviewers if the Editor feels the revisions are sufficient / appropriate. Any revision in length by more than 10% should be a major revision.

Major Revision

A major revision means that the submission should go back to the original reviewers for a second round of reviews. We strongly discourage Editors from making a decision based on their own review of the manuscript if a major revision had been previously required. This may cause problems in the future if reviewers were to see a published submission that they did not have a chance to re-review.

Note: If a submission has already gone through two rounds of reviews, the option of a second major revision is not available.

Reject

The manuscript is not suitable for publication.

Administrative Reject (Refer to the How-To Instructions on how to enter this type of  recommendation)

The Editor rejects the manuscript without assigning it to reviewers due to significant deficiencies or because the manuscript does not fall within the scope of the journal. We ask that you please suggest a more suitable journal for submission.

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How to Contact Us

IEEE Intelligent Systems Publications Administrator
IEEE Computer Society
10662 Los Vaqueros Circle
Los Alamitos, CA 90720 USA
+1 714 821 8380
isystems@computer.org

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