Compliance Requirements for Publishing with CPS

The following mandatory form lists the criteria for publishing with IEEE Computer Society’s Conference Publishing Services (CPS).

CPS may cancel a publication agreement by informing the designated Conference Contact by email. Sponsored conferences are required to meet all below-listed criteria throughout the life of the contract.

All conferences must comply with all mandatory criteria for publication by CPS prior to the execution of the publication agreement.

Notes on non-sponsored conferences

A publication agreement with a non-sponsored conference may be canceled by CPS at any time prior to publication, based on the following actions by conference organizers:

  • Failure to comply with any of the ten criteria for acceptance.
  • Failure to take any requested corrective action within a designated period.
  • Failure to provide all materials necessary for publication in compliance with the agreed-upon production schedule.
  • Failure to maintain a professional relationship with CPS staff.
Acceptance Criteria for Publication of Conferences
Please provide a brief but complete response to each item below.

Item 1: How is the subject matter of the conference relevant to the IEEE Computer Society's fields of interest? See the taxonomy (FOI list) used by the IEEE CS at the following url: http://www.computer.org/portal/web/publications/acmtaxonomy

This field is mandatory.


Item 2: At least one member of the conference organizing committee leadership must be a member in good standing of the IEEE Computer Society, the IEEE, or another IEEE society, and who has participated in the organizing of an IEEE conference. Please list those individuals and prior conference involvement. Include member number when possible.


Item 3: Provide CPS with contact information (names, titles, affiliations, addresses, e-mail and phone numbers) for all chairs of the organizing committee. One individual must be designated as the CPS contact person, and all correspondence to and from the committee must be sent through him or her.

This field is mandatory.


Item 4: Disclose organizers' membership in all organizations that sponsor or co-sponsor this conference. (Note that this is an opportunity for you to discover and cure any potential conflicts of interest.)


Item 5: Provide CPS with specific venue information (including venue contact name, email and telephone number) and conference dates. This information is also required to be made available on the conference website.


Item 6: What is the structure of the technical program committee?


Item 7: Conference papers must be subject to formal peer review. Conference organizers must submit a list of all confirmed peer reviewers with their inquiry for publication as well as a copy of the review form. Answer all questions below:

• What materials are being reviewed?

This field is mandatory.

• What type of review is being performed?

• What is the estimated number of submitted papers?

This field is mandatory.

• What is your targeted acceptance rate for submitted papers?

This field is mandatory.

• How many reviewers will be associated with this conference?

This field is mandatory.

• What is the minimum number of reviews for each paper?

This field is mandatory.

• What is the maximum number of reviews each reviewer will perform?

This field is mandatory.

• What criteria will be used by your reviewers to evaluate submissions?

This field is mandatory.

• Are you using student reviewers?

This field is mandatory.


Item 8: An author, in offering a paper for presentation at an IEEE conference, or accepting an invitation to present a paper, is expected to be present at the meeting to deliver the paper. Read the full no show policy. How will you ensure that all accepted papers will be presented?


Item 9: Organizers must provide CPS with access to the conference website, and to any marketing materials that refer to the IEEE or IEEE Computer Society. Please list the URL for the conference website.


10.

• Paper submission dates. Give the opening and closing dates for submissions.

• Registration dates must be included on the website from the start of submission.

This field is mandatory.

• Notification of acceptance/rejection date

This field is mandatory.

• Final Paper Submission date

This field is mandatory.


Item 11: Conference registration must be open and available on the conference web site throughout the registration dates. Please acknowledge.


Item 12: All conference submissions are required to assign copyright to the IEEE. Organizers, authors, and other affiliated with the conference must comply with all requirements of the IEEE copyright form. Please acknowledge.


Item 13: Conference organizers must respond within three business days of receipt to any requests by CPS staff for information, clarification, or verification. Please acknowledge

This field is mandatory.


Item 14: Non-sponsored conferences may only display the CPS logo provided with your confirmation materials, and may not imply in any way that IEEE or the IEEE Computer Society is a conference sponsor. Please acknowledge.

This field is mandatory.


Item 15: Has this conference requested, or been rejected for, IEEE sponsorship of any kind in the past three years?

This field is mandatory.


By entering my name below, I verify that the above stated information is true, complete and correct.

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