Conference Organizer Tools

Quick Links

Staff Contacts

Frequently Requested Documents and Information

• NEW! Technical Meeting System (TMS) [Beta]
• NEW Reduced Budget Submission Process for Conference Organizers!
• NEW! For renewing conferences in good standing, organizers can take advantage of the new Two-Part Approval Process!
• Technical Committee Meeting Planner Assignments
• IEEE CS Logos
• IEEE Logos
• Technical Meeting Handbook (2010 version)
• TECA
• IEEE Corporate Information (doc file)
• Publishing your Proceedings with Conference Publishing Services (CPS)
• Commonly Used Forms
• Conference Title Policy
• IEEE Email Policy 
  
• Certificates of Appreciation 
• List of Technical Council, Technical Committee and Task Force Chairs
• Meeting Planning and Registration Services
• Sales Tax/VAT/Visa Information
• MOUs
• Support in Promoting Your CS Sponsored Conference
• Deficit Questionnaire (2010)

FINANCIAL SPONSORSHIP (Applying for Sponsorship)

Sponsorship requests should be submitted 12 months prior to the meeting start date.
Click the button or URL link below to access our web-based conference workflow application, the new Technical Meeting System (TMS):

http://www.computer.org/TMS

PLEASE NOTE:

• For all returning conferences, please contact the meeting planner for your Technical Committee as early as possible. Please be prepared to provide the conference title, dates, location, and the General and Finance Chairs' names.

• If you are unsure of the assigned meeting planner or technical committee, or if you would like to initiate a new conference not previously sponsored by the CS, please contact tmrf@computer.org.

• To access TMS, you must have an active IEEE web account. CLICK HERE to set up a new account or update an existing account. 

TECHNICAL CO-SPONSORSHIP (TCS) (Applying for Sponsorship)

Formerly called In Cooperation, TCS is used to request technical sponsorship only, with no financial sponsorship. To request Technical Cosponsorship, please complete and submit a TCS application: Technical Cosponsorship Form (PDF) for your conference. For questions or assistance with the TCS application process, please contact tcsrequest@computer.org.

to see instructions for completing and submitting the TCS application.

Registration and Meeting Planning Services

Registration and meeting planning services can be contracted through IEEE Meeting and Conference Management Services . If you would like to contact them, please go to http://www.ieee.org/ or contact IEEE MCM Services at mcminfo@ieee.org.

Sales Tax Exemption/VAT/Visas

The IEEE-CS is sales tax exempt in the 15 States listed below.  Please consider the benefits of sales tax exemption in these states when beginning site selection. For international conferences, some countries require VAT or GST payments.  For more information, please review IEEE VAT and GST information. Recent changes in policy now require conference organizers, not IEEE-CS staff, to send invitation letters to conference attendees.  For more information, please review our visa information.

Colorado
District of Columbia
Florida
Kentucky
Maryland
Massachusetts
Michigan
Missouri
New Jersey
New Mexico
Ohio
Tennessee
Texas
Vermont
Wisconsin

 MOUs

The IEEE now requires all co-sponsored conferences to have completed a co-sponsorship Memorandum Of Understanding (MOU). The is a quality assurance requirement and must be completed before sponsorship is approved. Please contact cs-mou@computer.org to begin the process. 

 Support in Promoting your CS Sponsored Conference

The Computer Society would like to help in promoting your CS sponsored conference. Please add conferences@computer.org to your CS conference mailing list. This e-mail alias is periodically checked for conference announcements we can use to help us promote events through our various social media channels, magazine & Web advertisements, etc.

NOTE: DO NOT write to the conferences alias with questions about sponsorship or logistics. You will not receive a response. Organizers should directly contact their assigned meeting planners or send any basic inquiries to tmrf@computer.org

If you would like to learn more about how to plan the promotions for your CS conference, please contact Ted Rozolis (trozolis@computer.org), Senior Manager of Marketing.