Commonly Used Forms

Expense Report

Travel guidelines can be found on the IEEE Website. All  expense reports must have original receipts.  If there are  no original receipts, the expenses could become taxable and a 1099 filed with the Internal Revenue Service.  If the expenses are being shared with another organization and the IEEE however, legible photocopies are acceptable.  Receipts for any single expense in excess of $25.00 must be provided.

Individuals who are receiving an honorarium from a conference a W-8 or W-9 must be completed by that individual. Please note, as stated in the THM, the maximum allowed for a full-day tutorial is $1,000 and $500 for a half-day tutorial.

In addition, any new vendor must submit a W-8 or W-9 with the first invoice. This is to be completed with the company information, not the individual completing the form.

W-8 - for non-US individuals/businesses

W-9 - for US individuals/businesses

Do to new accounting procedures, some vendors are now considered to be independent contractors. For more information on this, please review the following information from the IEEE web site on independent contractors .

If the vendor is an independent contractor, please have that individual complete and submit the independent contractor agreement with required documentation.